Office Administrative Coordinator Job at Beacon Hill (New York)

Office Administrative Coordinator

Beacon Hill

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

65000.00 - 85000.00 USD / Year

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Job Description:

Financial Advisory firm located in Midtown Manhattan is looking to hire a Temp to Perm Office Coordinator/Receptionist who will also provide administrative support to several professional staff. The ideal candidate is well-organized, able to multi-task and provides a high level of customer service. This role starts ASAP (as soon as we can find the right person) with an estimated temp trial period of contract of 3-6 months. This role is fully onsite Monday – Friday. The standard daily hours are 9am-5pm, but this person may need to come in earlier or leave later depending on the day (plus flexibility to handle urgent matters after hours if needed). Annual base salary is 65K-85K DOE (hourly pay rate while temping in-line).

Job Responsibility:

Provide administrative support to several employees at the New York office, including but not limited to travel arrangements, phone coverage, meeting coordination and calendar management and maintenance
Greet and welcome visitors and clients, providing a positive first impression of the firm
notify the appropriate person of any visitor arrivals and/or escort them to specific destinations if required
Ensure the office is maintained to appropriate standards on a day-to-day basis
Field internal and external general office inquiries and manage all incoming calls, directing them to the appropriate person
Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time
post-meeting, ensure the meeting room is cleaned and ready for next meeting
Work with office services team to coordinate all facilities related work including office maintenance, improvements and problem resolutions
Provide technical support for office equipment and systems
escalate local problems to appropriate support teams
Act as point person to escalate and coordinate resolution to IT related issues
Monitor and maintain office supply inventory including office supplies and kitchen snacks
Make sure the coffee machine is clean and ready to go for the day
Work with support teams to ensure all new employees are onboarded
Act as the point person for coordinating logistics relating to visiting staff
Assist with any office initiatives and ad-hoc projects as needed
Act as back up to the Office Manager and Executive Assistant
Ability to work extended hours as needed

Requirements:

At least 2+ years of prior experience as an administrative assistant or office coordinator
At least 2+ years of prior experience sitting reception/ front desk as well
Experience working in a fast-paced corporate environment supporting senior executives, professional services preferred
Ability to exercise sound judgment and discretion in dealing with highly confidential/sensitive business matters
Excellent time management skills and attention to detail
Experience with booking travel
Strong computer aptitude with knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn new technology as needed
Ability to multi-task while maintaining excellent oral and written communication skills
Dependable and detail oriented with excellent organizational and interpersonal skills
Able to contribute positively as part of a team, helping out with tasks as required
Ability to work well under pressure
Ability to handle and troubleshoot office equipment
Fast and eager learner
Flexibility to work outside of business hours

Nice to have:

Bachelor’s Degree, preferred
professional services preferred

Additional Information:

Job Posted:
April 24, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Beacon Hill - All Job Offers

Job Link Share:

Office Administrative Coordinator

Beacon Hill

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 24, 2026

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Job Description:

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Nice to have:

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