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Office Administrative Coordinator/Receptionist

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Beacon Hill

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

31.00 - 38.00 USD / Hour
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Job Description:

Our client, a financial advisory firm located in Midtown Manhattan is looking to hire a Long-Term Temp Office Coordinator/Receptionist who will also provide administrative support to several professional staff. The ideal candidate is well-organized, able to multi-task and provides a high level of customer service. This role starts ASAP, ideally the first week of April, with an estimated temp contract of 3 months (with potential to extend and/ or convert to perm). This role is fully onsite Monday – Friday. The standard daily hours are 9am-5pm, but this person may need to come in earlier or leave later depending on the day (plus flexibility to handle urgent matters after hours if needed).

Job Responsibility:

  • Provide administrative support to several employees at the New York office, including but not limited to travel arrangements, phone coverage, meeting coordination and calendar management and maintenance
  • Greet and welcome visitors and clients, providing a positive first impression of the firm
  • notify the appropriate person of any visitor arrivals and/or escort them to specific destinations if required
  • Ensure the office is maintained to appropriate standards on a day-to-day basis
  • Field internal and external general office inquiries and manage all incoming calls, directing them to the appropriate person
  • Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time
  • post-meeting, ensure the meeting room is cleaned and ready for next meeting
  • Work with office services team to coordinate all facilities related work including office maintenance, improvements and problem resolutions
  • Provide technical support for office equipment and systems
  • escalate local problems to appropriate support teams
  • Act as point person to escalate and coordinate resolution to IT related issues
  • Monitor and maintain office supply inventory including office supplies and kitchen snacks
  • Work with support teams to ensure all new employees are onboarded
  • Act as the point person for coordinating logistics relating to visiting staff
  • Assist with any office initiatives and ad-hoc projects as needed
  • Act as back up to the Office Manager and Executive Assistant
  • Ability to work extended hours as needed

Requirements:

  • Bachelor’s Degree, preferred
  • At least 1-2+ years of prior experience as an administrative assistant or office coordinator
  • At least 1-2+ years of prior experience sitting reception/ front desk
  • Experience working in a fast-paced corporate environment supporting senior executives, financial or legal services preferred
  • Ability to exercise sound judgment and discretion in dealing with highly confidential/sensitive business matters
  • Excellent time management skills and attention to detail
  • Strong computer aptitude with knowledge of Microsoft Office (Word, Excel, PowerPoint) and ability to learn new technology as needed
  • Ability to multi-task while maintaining excellent oral and written communication skills
  • Dependable and detail oriented with excellent organizational and interpersonal skills
  • Able to contribute positively as part of a team, helping out with tasks as required
  • Ability to work well under pressure
  • Ability to handle and troubleshoot office equipment
  • Fast and eager learner
  • Flexibility to work outside of business hours

Additional Information:

Job Posted:
March 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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