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Robert Half Logo Robert Half · Office Administration

Office Administrative Assistant

United States, Milwaukee · Job Posted June 10, 2026
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Job Description

We are looking for an organized and dependable Office Administrative Assistant to support daily operations in a branch office. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination, front-office support, and detailed recordkeeping in a fast-moving environment. The person in this role will work closely with branch leadership, help keep office activities on track, and contribute to a focused and efficient workplace.

Job Responsibility

  • Manage day-to-day administrative activities that keep the branch office running efficiently and effectively
  • Enter, update, and maintain records with a high level of accuracy while ensuring documentation is easy to access and well organized
  • Build and maintain Excel spreadsheets to monitor operational information, compare figures, and support budget tracking needs
  • Assist with reporting tasks by gathering data, preparing summaries, and helping leadership review budget-related information
  • Monitor office inventory levels, place supply orders, and coordinate resources needed for smooth daily operations
  • Provide front-desk and clerical support by answering inbound calls, greeting visitors, and directing inquiries appropriately
  • Scan, file, and organize physical and digital documents to maintain complete and current office records
  • Adjust priorities as business demands change and support the branch leader with special assignments and administrative projects
  • Handle sensitive information with discretion and apply sound judgment when working with confidential materials.

Requirements

  • At least 2 years of experience in an administrative, office support, or clerical role
  • Proficiency with Microsoft Excel, including the ability to create and update spreadsheets used for tracking and reporting
  • Experience performing receptionist tasks such as answering inbound calls and managing front-office communication
  • Strong data entry skills with close attention to detail and a commitment to accuracy
  • Ability to scan, file, and maintain organized documentation in both paper and electronic formats
  • Comfortable managing multiple responsibilities in a small office setting with changing priorities
  • Strong communication skills, professionalism, and the ability to work effectively with branch leadership and office staff.

What we offer

  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
  • Free online training
  • Access to top jobs
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