Office Administrative Assistant, Robert Half

Office Administrative Assistant

Robert Half

Location:
United States, Greater Philadelphia Region

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an organized and detail-oriented Office Administrative Assistant to join our team located in the Greater Philadelphia Region. This is a long-term contract position within the university education sector, where you will provide essential support to program staff and participants. As an Office Administrative Assistant, the role requires a strong ability to multitask and a commitment to delivering outstanding customer service.

Job Responsibility:

Answer and manage incoming phone calls professionally, redirecting inquiries or taking accurate messages as needed
Deliver exceptional customer service by providing detailed information to program participants and small businesses
Prepare and assemble training materials for workshops, including copying, updating handouts, and organizing folders
Compile program data and generate reports using Microsoft Excel
Draft, edit, and proofread standard documents, including forms, memos, and letters
Offer administrative and clerical support to program staff, assisting with routine office tasks and special projects
Maintain and monitor department inventory using established spreadsheets and tracking processes
Coordinate the scheduling of classrooms and conference rooms for workshops and events
Record and maintain attendance records and other relevant documentation

Requirements:

High school diploma or equivalent required
At least 2+ years of experience in an administrative support role
Proficiency in Microsoft Word, Excel, and other Office Suite applications
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Attention to detail and accuracy in handling data and documentation
Ability to work independently and collaboratively within a team
Familiarity with customer service practices and office functions

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
July 25, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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