Office Administrative Assistant Job at Strategic Employment Partners (Arcadia)

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Office Administrative Assistant

We are looking for an organized Office Administrative Assistant to support daily...

Location

United States , Milwaukee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative, clerical, receptionist, or office support work
Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint, along with general computer and document scanning skills
Strong organizational skills with the ability to manage multiple priorities and maintain close attention to detail
Effective customer service, communication, and interpersonal skills for working with staff, volunteers, donors, and visitors
Ability to use standard office equipment and handle routine tasks such as inbound calls, filing, and correspondence management
Sound judgment, professionalism, and the ability to safeguard confidential information
Valid driver’s license and access to an insured vehicle

Job Responsibility

Coordinate day-to-day office activities to help maintain an efficient and well-organized workplace
Serve as a primary point of contact for visitors, callers, and community members, ensuring courteous and attentive communication
Support clerical projects by guiding volunteers and staff, assigning tasks, and helping work stay on schedule
Assist with meetings, fundraising activities, fairs, and other special events by preparing materials and handling administrative logistics
Maintain accurate paper and digital records, including files, invoices, donation tracking, and donor communications
Process payroll-related information, complete basic bookkeeping tasks, prepare bank deposits, and support routine financial documentation
Create reports, spreadsheets, presentations, flyers, and other materials using standard office software
Receive incoming mail, sort and distribute correspondence, manage office supply inventory, and place cost-conscious orders as needed
Help keep shared office areas clean, orderly, and ready for daily use while assisting with additional administrative projects as assigned

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Office Administrative Assistant

A growing sports apparel and lifestyle brand in Encinitas is seeking an Office A...

Location

United States , Encinitas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or accounting support experience preferred
Experience with accounts payable processing and GL coding required
Strong Microsoft Excel and data entry skills
Experience with QuickBooks, NetSuite, Sage, or similar accounting software preferred
Excellent organizational and multitasking abilities
Strong attention to detail and follow-through

Job Responsibility

Enter vendor invoices into the accounting system
Perform AP data entry and invoice coding
Assign General Ledger account codes accurately
Process and maintain purchase order records
Assist with vendor setup and documentation management
Reconcile invoice information and supporting documentation
Support month-end accounting processes and reporting
Manage office supply ordering and inventory
Maintain filing systems and company documentation
Assist with data entry, reporting, and administrative projects

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Office Administrative Assistant

We are looking for an organized and dependable Office Administrative Assistant t...

Location

United States , Milwaukee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, office support, or clerical role
Proficiency with Microsoft Excel, including the ability to create and update spreadsheets used for tracking and reporting
Experience performing receptionist tasks such as answering inbound calls and managing front-office communication
Strong data entry skills with close attention to detail and a commitment to accuracy
Ability to scan, file, and maintain organized documentation in both paper and electronic formats
Comfortable managing multiple responsibilities in a small office setting with changing priorities
Strong communication skills, professionalism, and the ability to work effectively with branch leadership and office staff.

Job Responsibility

Manage day-to-day administrative activities that keep the branch office running efficiently and effectively
Enter, update, and maintain records with a high level of accuracy while ensuring documentation is easy to access and well organized
Build and maintain Excel spreadsheets to monitor operational information, compare figures, and support budget tracking needs
Assist with reporting tasks by gathering data, preparing summaries, and helping leadership review budget-related information
Monitor office inventory levels, place supply orders, and coordinate resources needed for smooth daily operations
Provide front-desk and clerical support by answering inbound calls, greeting visitors, and directing inquiries appropriately
Scan, file, and organize physical and digital documents to maintain complete and current office records
Adjust priorities as business demands change and support the branch leader with special assignments and administrative projects
Handle sensitive information with discretion and apply sound judgment when working with confidential materials.

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training
Access to top jobs

Fulltime

Office Administrative Assistant

We are looking for a skilled Office Administrative Assistant to join our team in...

Location

United States , Malta, New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in office administration, preferably within construction or a related field
Strong organizational and time-management skills to handle multiple priorities effectively
Excellent verbal and written communication abilities
Proven ability to deliver exceptional customer service
Proficiency in Microsoft Office Suite, including Word and Excel
Capacity to learn and navigate new software and cloud-based systems
Critical thinking and problem-solving skills to address challenges efficiently
Ability to work collaboratively in a team-oriented environment

Job Responsibility

Facilitate onboarding processes for new employees and maintain accurate personnel records using systems like Dynafile and Resource Management
Perform administrative accounting tasks within cloud-based systems, ensuring accuracy and efficiency
Assist the Safety Manager with document control and compliance tracking
Monitor office supply levels, manage inventory, and coordinate purchases as needed
Organize catering orders for meetings and events, ensuring timely delivery
Provide comprehensive administrative support to Branch Managers, Project Managers, and Estimators
Answer inbound calls and respond to inquiries promptly
Process paperwork and vendor invoices with attention to detail
Maintain a clean, organized workspace and adhere to business casual dress standards

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Office Administrative Assistant

We are looking for a skilled Office Administrative Assistant to join our team in...

Location

United States , Malta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in office administration, preferably within construction or a related field
Strong organizational and time-management skills to handle multiple priorities effectively
Excellent verbal and written communication abilities
Proven ability to deliver exceptional customer service
Proficiency in Microsoft Office Suite, including Word and Excel
Capacity to learn and navigate new software and cloud-based systems
Critical thinking and problem-solving skills to address challenges efficiently
Ability to work collaboratively in a team-oriented environment

Job Responsibility

Facilitate onboarding processes for new employees and maintain accurate personnel records using systems like Dynafile and Resource Management
Perform administrative accounting tasks within cloud-based systems, ensuring accuracy and efficiency
Assist the Safety Manager with document control and compliance tracking
Monitor office supply levels, manage inventory, and coordinate purchases as needed
Organize catering orders for meetings and events, ensuring timely delivery
Provide comprehensive administrative support to Branch Managers, Project Managers, and Estimators
Answer inbound calls and respond to inquiries promptly
Process paperwork and vendor invoices with attention to detail
Maintain a clean, organized workspace and adhere to business casual dress standards

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Office Assistant / Administrative Assistant

We are a growing local non-profit firm looking to hire a highly-skilled and moti...

Location

United States , Central Islip

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Ability to multi-task efficiently and prioritize work
Complete tasks independently
Implement and improve changes in procedures immediately
An enthusiastic teammate who is willing to take on anything from small internal administrative tasks to high profile requests
Ability to operate basic office equipment, complete general office work and route incoming materials
Proficiency in Microsoft Word and Microsoft excel preferred

Job Responsibility

Provide support with various administrative duties

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan
free online training

Senior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, PULSE

Capital One is seeking an exceptionally bright, self-motivated, and experienced ...

Location

United States , Plano

Salary:

73500.00 - 83900.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Job Responsibility

Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes
Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports
Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment
Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams

What we offer

Comprehensive, competitive, and inclusive set of health, financial and other benefits

Fulltime

Senior Administrative Assistant (Administrative Support Assistant III) - Card Strategy

Capital One is seeking an exceptionally bright, self-motivated, and experienced ...

Location

United States , McLean, Virginia; Richmond, Virginia

Salary:

73500.00 - 92300.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Job Responsibility

Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes
Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports
Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment
Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams

Fulltime

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Office Assistant / Administrative Assistant

Senior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, PULSE

Senior Administrative Assistant (Administrative Support Assistant III) - Card Strategy

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