Office Administrative Assistant, Robert Half

Robert Half

Location:
United States, San Mateo

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We’re looking for a highly organized and proactive Office Administrative Assistant to help keep our daily operations running smoothly while creating a warm and professional atmosphere for clients and staff alike. This role is key to maintaining office efficiency, delivering top-tier front desk service, and supporting various administrative functions across departments.

Job Responsibility:

Answer and direct incoming calls, providing helpful assistance to callers
Welcome and assist visitors, delivering a positive and professional first impression
Sort and distribute incoming mail
prepare and coordinate outgoing mail and packages
Manage inventory and restock office and kitchen supplies as needed
Ensure common areas, including the kitchen/café and conference rooms, are clean, tidy, and client-ready
Offer general administrative support to various teams, including executive and administrative staff
Maintain and coordinate shared calendars and scheduling using Microsoft Outlook
Perform routine office tasks to support overall daily operations

Requirements:

Strong written and verbal communication skills
Excellent organizational skills and the ability to multitask effectively
Proficient in Microsoft Outlook and the full Microsoft Office Suite
Approachable, professional attitude with a proactive and self-motivated mindset

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Office Administrative Assistant