Office Administrative Assistant Job at Robert Half (Malta)

Office Administrative Assistant

We’re looking for a highly organized and proactive Office Administrative Assista...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong written and verbal communication skills
Excellent organizational skills and the ability to multitask effectively
Proficient in Microsoft Outlook and the full Microsoft Office Suite
Approachable, professional attitude with a proactive and self-motivated mindset

Job Responsibility

Answer and direct incoming calls, providing helpful assistance to callers
Welcome and assist visitors, delivering a positive and professional first impression
Sort and distribute incoming mail
prepare and coordinate outgoing mail and packages
Manage inventory and restock office and kitchen supplies as needed
Ensure common areas, including the kitchen/café and conference rooms, are clean, tidy, and client-ready
Offer general administrative support to various teams, including executive and administrative staff
Maintain and coordinate shared calendars and scheduling using Microsoft Outlook
Perform routine office tasks to support overall daily operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Office Administrator Assistant

Join our clients dynamic team as an Office Administrator Assistant in a vibrant ...

Location

United Kingdom , London

Salary:

23000.00 - 27000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Positive attitude and willingness to learn and grow
Excellent organisational skills and ability to multitask
Strong written and verbal communication skills
Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment
Previous experience in an administrative role is a plus but not required

Job Responsibility

Administrative Support: Assist with day-to-day operations, including scheduling meetings, managing calendars, and handling correspondence
Office Management: Maintain tidy and organised office space, ordering supplies, managing inventory, and supporting logistical needs
Communication Hub: Serve as first point of contact for visitors, clients, and team members
Event Coordination: Help organise team events, meetings, and workshops
Data Entry and Reporting: Assist in maintaining databases, preparing reports, and managing documents

What we offer

Innovative Environment: Be part of forward-thinking company that values creativity and new ideas
Growth Opportunities: Nurturing talent and prioritizing employee growth
Team Culture: Fun and collaborative work environment where everyone's contributions are valued
Flexible Work Arrangements: Flexible hours to accommodate work-life balance

Fulltime

Office Assistant

We are currently seeking an exceptional Office Assistant to join our team. The i...

Location

United States , Eugene

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an Office Assistant, Administrative Assistant or similar role
Excellent written and verbal communication skills
Proficiency in MS Office (MS Excel and MS Word, in particular)
Understanding of office management systems and procedures
Excellent time management skills and ability to prioritize work
Strong organizational and planning skills in a fast-paced environment
High school degree

Job Responsibility

Answer and direct phone calls in a professional manner
Organize and schedule meetings and appointments
Write and distribute email, correspondence memos, letters, faxes and forms
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Provide administrative support to management and other staff
Maintain the professional and clean appearance of office areas

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Access to free online training

Fulltime

Administrative Office Assistant

Accountable to the Administration Manager and, depending on the instructions rec...

Location

Italy

Salary:

Not provided

Betamotor

Expiration Date

Until further notice

Requirements

experience (even if brief) of a similar role within a company
accountancy qualification or managerial economics degree
excellent IT systems knowledge
accuracy and an ability to work independently
good knowledge of English
residency: preferably in the South Florence (Firenze Sud) or Valdarno Fiorentino areas

Job Responsibility

customer and supplier accounting
general accounting
VAT accounting
accounting relating to warehousing, average costs, LIFO, etc.
agents’ commission
supporting various fiscal and balance sheet-related tasks

Office Assistant

We are looking for a reliable and detail-oriented Office Assistant to join our t...

Location

United States , Boulder

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative or office assistant roles
Proficiency in Microsoft Office Suite and other basic software tools
Strong organizational skills and attention to detail
Ability to troubleshoot minor technical and facility-related issues
Effective communication skills, both written and verbal
Familiarity with submitting expense reports and managing invoices
Capable of handling multiple tasks and prioritizing responsibilities
Reliable and able to work independently in a small office environment

Job Responsibility

Manage office supplies and inventory, including purchasing necessary items using company credit cards
Approve cleaning invoices and monitor materials, coordinating with cleaners to ensure the office is well-stocked
Perform clerical tasks such as scanning documents, answering inbound calls, and handling email correspondence
Submit expense reports and ensure proper documentation of office expenditures
Access and manage the server room, including restarting equipment when required
Perform basic troubleshooting tasks, such as resetting breakers or addressing minor facility-related issues
Distribute incoming mail and ensure timely delivery of outgoing correspondence
Assist with administrative duties, including organizing files and maintaining records
Support building security by monitoring and addressing any related concerns
Train and utilize Airbase for expense management and approvals

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Fulltime

Administrative Assistant

We are offering a permanent employment opportunity for an Administrative Assista...

Location

United States , Costa Mesa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in a similar role
Proficient in Office and Office 365
Demonstrated experience in Administrative Assistance
Knowledgeable in Administrative Management
Experience in handling Administrative Office tasks
Proven ability in Administrative Oversight
Familiarity with Administrative Policy
Responsible for Order Office Supplies
Experience in Ordering Office Supplies
Proficient in Office Suites

Job Responsibility

Provide comprehensive administrative support to facilitate office operations
Handle and resolve customer inquiries in a timely and detail oriented manner
Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records
Ensure the implementation of administrative policies and procedures
Order and manage office supplies to ensure an efficient workplace
Oversee the stocking of the kitchen and other common areas
Process and monitor customer credit applications, ensuring accuracy and efficiency
Perform various administrative tasks as required, demonstrating a 'can do' mentality

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Access to free online training

Fulltime

Administrative Assistant

We are offering a permanent employment opportunity for an Administrative Assista...

Location

United States , Wauwatosa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in administrative assistance and office administration
Familiarity with administrative office operations
Competency in basic office skills such as filing, data entry, and typing
Experience with inter-office mail handling
Ability to order office supplies as needed and maintain inventory
Proficient in operating office equipment such as printers, scanners, and fax machines
Experience handling inbound and outbound calls
Excellent customer service skills
Experience in receptionist duties including answering multi-line phone systems and switchboards
Ability to coordinate corporate, charity, community, and outreach events

Job Responsibility

Attend to incoming calls from the national queue, ensuring effective and detail-oriented communication at all times
Take charge of resolving member issues by reviewing their files in the Lynx system
Document all member issues and resolutions in the member's narrative within the Lynx system
Schedule appointments for members across all departments
Assist members with their Member Portal, including resolving password issues
Input complaint details into the Lynx system, including member and staff information, subject of complaint, description, and resolution
Make outgoing calls to members as required
Respond to all emails from the assigned Email Follow-up lists
Stay updated with the organization's policies and procedures to provide accurate and consistent responses to questions
Participate in advocacy and outreach campaigns by contacting members, community leaders, and others

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Assistant

We are offering an exciting opportunity for an Administrative Assistant in the h...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an Administrative Assistant or similar role
Proficient in Microsoft Excel and Microsoft Word
Familiarity with office management procedures and basic accounting principles
Excellent organizational and multitasking abilities
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong time management skills and the ability to prioritize work
High School degree
additional qualification as an Administrative assistant or Secretary will be a plus
Ability to work independently and as part of a team

Job Responsibility

Handle incoming student calls and provide necessary assistance
Efficiently process student applications
Schedule and manage appointment requests
Ensure prompt and accurate handling of mail
Assist in the use and management of Microsoft Office Suite
Provide high-quality customer service
Manage administrative duties as necessary

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Office Administrative Assistant

Robert Half

Location:
United States , Malta

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 01, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Office Administrative Assistant

Office Administrative Assistant

Office Administrator Assistant

Office Assistant

Administrative Office Assistant

Office Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Office Administrative Assistant

Robert Half

Location:United States , Malta

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 01, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Office Administrative Assistant

Office Administrative Assistant

Office Administrator Assistant

Office Assistant

Administrative Office Assistant

Office Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Location:
United States , Malta

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
March 01, 2026