Office Admin Jobs

AKUNA CAPITAL

Location:
China, Shanghai

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a proactive, organized and detail-oriented Office Admin support our dynamic team in Shanghai. You will play a key role in keeping our office running smoothly - managing day-to-day administrative functions. And you’ll be the go-to person for creating a welcoming, well-functioning office environment, all while helping ensure operational compliance and efficiency behind the scenes.

Job Responsibility:

Serve as Akuna’s first point of contact for the office - greet and assist visitors, vendors, and candidates professionally
Liaise with the building management and maintenance staff to handle office facilities
Order and maintain office and pantry supplies
keep workspaces clean and organized
Coordinate employee and candidate travel arrangements, and send out relevant travel documents
Organize internal events and external activities, including logistics and catering
Administer employee benefits programs such as commercial health insurance, annual health check and other related benefit
Manage swag and giveaway inventories
Source and liaise with vendors for employee benefit-related services and procurement needs
Answer and route incoming calls as needed
Manage the distribution and organization of mail and packages
Support the HR & Recruitment team with tasks as needed, such as employee onboarding/offboarding, conference room preparation, interview scheduling, event support, and other duties required
Prepare monthly cash flow projections for the Shanghai office
Coordinate fund requests with the US headquarters and liaise with banks for payments and transfers
Compile monthly expense reports from bank transactions and share with the Finance team for recording in the accounting system
Support monthly tax filings by validating VAT input invoices in the tax portal and downloading the corresponding reports
Coordinate with internal finance team and external accountants to ensure timely delivery of monthly financials
Assist with monthly statistics reporting to the Shanghai Statistics Department portal
Liaise with the external auditor and assist in annual audit processes by managing request lists and gathering necessary documentation
Obtain bank confirmations and support documentation for annual financial statements and tax returns
Upload executed funding records to the Ministry of Commerce portal as part of service agreement reporting
Continuously look for ways to improve the office environment and internal processes

Requirements:

Prior experience in office administration is a plus
Prior experience in finance support roles is a plus (e.g., cashier, accounting, finance assistant, payroll
either internship or full-time work experience)
Prior experience in wechat account operation and making posters is a plus
Strong proficiency in Microsoft Office (especially Excel and Outlook) and Adobe PDF tools
Excellent verbal and written communication skills in both Mandarin and English
Experience working in a start-up or small business environment is highly valued
Highly organized and detail-oriented, with strong multitasking skills
A proactive, self-starting attitude with excellent service orientation
Ability to work independently while collaborating effectively across teams and levels
Professional, discreet, and trustworthy when handling confidential information
Proven ability to work effectively with minimal supervision
Always looking to improve systems and processes for greater efficiency

Nice to have:

Prior experience in office administration
Prior experience in finance support roles
Prior experience in wechat account operation and making posters
Experience working in a start-up or small business environment

What we offer:

Happy hours
Fully stacked snack room with free drinks and fresh fruits
Team events
Social club events
Internal knowledge sharing sessions

Additional Information:

Job Posted:
December 05, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Office Admin