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AKUNA CAPITAL Logo AKUNA CAPITAL · Office Administration

Office Admin

China, Shanghai · Job Posted December 05, 2025
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Job Description

We are looking for a proactive, organized and detail-oriented Office Admin support our dynamic team in Shanghai. You will play a key role in keeping our office running smoothly - managing day-to-day administrative functions. And you’ll be the go-to person for creating a welcoming, well-functioning office environment, all while helping ensure operational compliance and efficiency behind the scenes.

Job Responsibility

  • Serve as Akuna’s first point of contact for the office - greet and assist visitors, vendors, and candidates professionally
  • Liaise with the building management and maintenance staff to handle office facilities
  • Order and maintain office and pantry supplies
  • keep workspaces clean and organized
  • Coordinate employee and candidate travel arrangements, and send out relevant travel documents
  • Organize internal events and external activities, including logistics and catering
  • Administer employee benefits programs such as commercial health insurance, annual health check and other related benefit
  • Manage swag and giveaway inventories
  • Source and liaise with vendors for employee benefit-related services and procurement needs
  • Answer and route incoming calls as needed
  • Manage the distribution and organization of mail and packages
  • Support the HR & Recruitment team with tasks as needed, such as employee onboarding/offboarding, conference room preparation, interview scheduling, event support, and other duties required
  • Prepare monthly cash flow projections for the Shanghai office
  • Coordinate fund requests with the US headquarters and liaise with banks for payments and transfers
  • Compile monthly expense reports from bank transactions and share with the Finance team for recording in the accounting system
  • Support monthly tax filings by validating VAT input invoices in the tax portal and downloading the corresponding reports
  • Coordinate with internal finance team and external accountants to ensure timely delivery of monthly financials
  • Assist with monthly statistics reporting to the Shanghai Statistics Department portal
  • Liaise with the external auditor and assist in annual audit processes by managing request lists and gathering necessary documentation
  • Obtain bank confirmations and support documentation for annual financial statements and tax returns
  • Upload executed funding records to the Ministry of Commerce portal as part of service agreement reporting
  • Continuously look for ways to improve the office environment and internal processes

Requirements

  • Prior experience in office administration is a plus
  • Prior experience in finance support roles is a plus (e.g., cashier, accounting, finance assistant, payroll
  • either internship or full-time work experience)
  • Prior experience in wechat account operation and making posters is a plus
  • Strong proficiency in Microsoft Office (especially Excel and Outlook) and Adobe PDF tools
  • Excellent verbal and written communication skills in both Mandarin and English
  • Experience working in a start-up or small business environment is highly valued
  • Highly organized and detail-oriented, with strong multitasking skills
  • A proactive, self-starting attitude with excellent service orientation
  • Ability to work independently while collaborating effectively across teams and levels
  • Professional, discreet, and trustworthy when handling confidential information
  • Proven ability to work effectively with minimal supervision
  • Always looking to improve systems and processes for greater efficiency

Nice to have

  • Prior experience in office administration
  • Prior experience in finance support roles
  • Prior experience in wechat account operation and making posters
  • Experience working in a start-up or small business environment

What we offer

  • Happy hours
  • Fully stacked snack room with free drinks and fresh fruits
  • Team events
  • Social club events
  • Internal knowledge sharing sessions
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