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Atria Senior Living Logo Atria Senior Living · Office Administration

Office Admin Specialist

United States, Louisville · Job Posted January 31, 2026
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Job Description

The Office Administration Specialist serves as the first impression of the company and central office operations. This role ensures a professional first impression for visitors and incoming callers while supporting the daily operations of the office, including facilities maintenance, vendor relationships, and general office services.

Job Responsibility

  • Answer and route all incoming phone calls
  • Greet and route all visitors to the appropriate parties
  • Create, track, retrieve and cancel Visitor and Employee access badges
  • Manage anniversary badges for employees
  • Maintain receptionist policies and procedures
  • Serve as back-up if necessary for all mail room functions
  • Serve as the primary point of contact for all facility related issues
  • Maintain current floor plans for Support Center
  • Support the coordination of internal office moves involving employees, furniture, and computers
  • Order office and mail room supplies
  • Respond to staff and leadership requests
  • Work with external vendors on services provided
  • Assist in invoice coding and distribution
  • Assist in onsite event logistics when needed
  • May perform other duties as needed and/or assigned

Requirements

  • High School diploma or General Education Degree (GED) required
  • associate or bachelor’s degree preferred
  • Must successfully complete all Atria specified training programs
  • Two (2) or more years of previous office experience
  • phone system experience preferred
  • Excellent verbal and written communication skills
  • Strong customer service skills
  • Basic computer skills required including experience using Microsoft Office and Excel
  • Demonstrated ability to learn and utilize technology, including phone systems and mailing and shipping processes

What we offer

  • Competitive Pay
  • Paid Holidays & PTO
  • Comprehensive Health Plans
  • Career Advancement Opportunities
  • Tuition Reimbursement
  • Employee Loyalty Rewards Program
  • Retirement Savings Plan with Employer Match
  • Rewards & Recognition
  • Health & Safety
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