Office Admin Coordinator

• Serve as the first point of contact for visitors, clients, and guests, creating a professional and welcoming office environment
• Provide administrative support including calendar management, meeting coordination, expense processing, invoice management, document preparation, proofreading, and general office operations
• Create, edit, maintain, and organize documents utilizing Microsoft Office Suite, Adobe Acrobat, and document management systems
• Coordinate conference room scheduling, meeting setups, catering, and internal or client events, including occasional after-hours support
• Answer and route incoming calls, manage visitor logs and badges, and maintain reception, lobby, conference rooms, and common areas
• Manage incoming and outgoing mail, shipping, courier services, office supplies, kitchen inventory, and office equipment
• Assist with employee onboarding, workstation setup, vendor coordination, office maintenance, and repair requests
• Scan, format, organize, distribute, and maintain electronic and physical records while ensuring compliance with firm policies and confidentiality requirements
• Troubleshoot office equipment and support basic technology logistics, including device coordination and document systems management
• Collaborate effectively with attorneys, staff, vendors, and business services teams to resolve issues, improve processes, and ensure seamless daily office operations
• Maintain knowledge of office procedures, emergency protocols, and provide backup administrative support as needed

• High School Diploma required
• Associates Degree preferred
• 3-5 years experience in office administration ideally in a formal office space
• MS Office suite experience
• Strong ability to problem solve, excellent communication, technology proficiency
• Document Management system experience is a plus

Document Management system experience is a plus

employer-paid parking