Office Admin Coordinator Job at PLS (Perth)

Office Admin Coordinator

Our client, a national law firm, is seeking an Office Administrative Coordinator...

Location

United States , Austin

Salary:

20.00 - 24.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

High School Diploma required
Associates Degree preferred
3-5 years experience in office administration ideally in a formal office space
MS Office suite experience
Strong ability to problem solve, excellent communication, technology proficiency
Document Management system experience is a plus

Job Responsibility

Serve as the first point of contact for visitors, clients, and guests, creating a professional and welcoming office environment
Provide administrative support including calendar management, meeting coordination, expense processing, invoice management, document preparation, proofreading, and general office operations
Create, edit, maintain, and organize documents utilizing Microsoft Office Suite, Adobe Acrobat, and document management systems
Coordinate conference room scheduling, meeting setups, catering, and internal or client events, including occasional after-hours support
Answer and route incoming calls, manage visitor logs and badges, and maintain reception, lobby, conference rooms, and common areas
Manage incoming and outgoing mail, shipping, courier services, office supplies, kitchen inventory, and office equipment
Assist with employee onboarding, workstation setup, vendor coordination, office maintenance, and repair requests
Scan, format, organize, distribute, and maintain electronic and physical records while ensuring compliance with firm policies and confidentiality requirements
Troubleshoot office equipment and support basic technology logistics, including device coordination and document systems management
Collaborate effectively with attorneys, staff, vendors, and business services teams to resolve issues, improve processes, and ensure seamless daily office operations

What we offer

employer-paid parking

Fulltime

Junior Office Admin

This is an excellent opportunity for an entry-level professional to embark on a ...

Location

Singapore , Singapore

Salary:

3800.00 - 4000.00 SGD / Month

Randstad

Expiration Date

August 07, 2026

Requirements

Minimum of a diploma or degree in any discipline
Active competence in standard office software applications and a strong willingness to learn new digital operating platforms
Sound organizational abilities with a demonstrated capacity to manage multiple daily priorities under tight operational schedules
Functional communication skills in English and business-level Chinese to manage routine coordination with team members based at global headquarters
Customer-centric mindset with strong interpersonal capabilities to engage effectively with internal stakeholders and external corporate guests

Job Responsibility

Oversee day-to-day front desk operations, managing visitor registrations, temporary access arrangements, and incoming correspondence
Coordinate corporate workspace logistics, managing internal meeting room requirements and collaborating with technical support personnel
Administer corporate procurement activities, tracking the inventory and fulfillment of corporate equipment, stationery, and food and beverage supplies
Support employee onboarding processes, coordinating standard equipment distribution and resource allocation for new workforce members
Assist with corporate engagement activities, internal event management processes, and ad-hoc operational tasks for various business divisions

Fulltime

Office Admin, Hr & Payroll

We are looking for a versatile individual to support daily office operations whi...

Location

United States of America , Lantana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office administration, HR support, payroll processing, or a combination of these functions
Ability to manage confidential information with professionalism and strong attention to detail
Comfortable learning new software platforms and navigating multiple systems efficiently
Familiarity with onboarding processes, employment verification, and screening coordination
Working knowledge of labor law compliance and general administrative recordkeeping
Experience supporting office supply management, reception coverage, or other front office responsibilities

Job Responsibility

Process biweekly payroll accurately and on schedule while maintaining organized payroll records
Coordinate onboarding activities for new employees, including employment verification and pre-employment screening steps
Support HR administration by helping maintain compliance with labor regulations and internal documentation standards
Provide day-to-day office support such as front desk coverage, scheduling assistance, and general administrative coordination
Monitor and replenish office materials to keep the workplace stocked and operating smoothly
Enter and update data for accounting-related tasks as needed, including support for payables and other administrative records
Assist with reception and employee-facing inquiries in a timely and attentive manner
Maintain organized personnel and operational files to support reporting, audits, and ongoing office needs

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

HR / Office Admin

We are looking for a detail-oriented HR / Office Admin to help create a welcomin...

Location

United States , Exeter

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in human resources support, office administration, or a similar role requiring strong attention to detail
Associate degree in Human Resources, Business, or a related field preferred
Background assisting with onboarding, recruiting coordination, vendor relations, or comparable administrative functions is preferred
Strong organizational skills with the ability to manage competing priorities and meet deadlines consistently
Clear written and verbal communication skills with a detail-oriented and service-focused approach
Proven ability to handle confidential employee and company information with discretion
Proficiency with Microsoft Office and comfort learning HR or business systems
experience with platforms such as Paylocity is a plus
Ability to work independently while also partnering effectively with employees, leadership, and cross-functional teams

Job Responsibility

Oversee daily front-office activities, including receiving mail, coordinating shipments, greeting visitors, and helping manage building access
Track inventory levels for office, kitchen, and facility materials, place orders as needed, and maintain accurate purchasing and vendor records
Arrange workplace services such as maintenance, vending, water delivery, and other site support to keep the office fully operational
Assist human resources with interview scheduling, onboarding preparation, employee surveys, and upkeep of personnel information in HR systems
Support hiring activities by coordinating job advertisements, organizing candidate interviews, and maintaining recruitment-related documentation
Help administer employee time-off and labor record updates while handling sensitive information with a high level of confidentiality
Contribute to employee engagement efforts by assisting with recognition programs, meetings, events, travel arrangements, and shipments for remote staff
Maintain internal communication channels by updating intranet content, preparing announcements, and sharing relevant employee feedback with HR
Coordinate workplace safety activities, including scheduling quarterly safety meetings, tracking participation, and maintaining emergency readiness materials and training records

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Office Coordinator

At Taboola, we take our employees’ happiness seriously, and our office managemen...

Location

United Kingdom , London

Salary:

Not provided

Taboola

Expiration Date

Until further notice

Requirements

2+ years of experience as an office coordinator, ideally in a tech environment
Experience in a front office handling receptionist role and building relationships with a range of internal departments (finance, human resources, executive teams)
Hands-on mentality belief that no task is too big or too small and willing to get stuck in and contribute to the success of our employee experience and Office Admin team
Strong prioritization skills and ability to manage a wide variety of requests
Passion for tackling issues in the moment and anticipating future needs, a creative and outgoing nature, with a get-it-done mindset
Ability to be resourceful and proactive in dealing with issues that may arise
Interest and excitement surrounding corporate culture and events (ie. office events, Company days, Happy Hours, anniversaries etc) with a creative flair and attention to detail
Travel booking experience
Confidence and ability to sourcing new vendors and being cost effective
Can comfortably lift 15-20 lb items for office maintenance purposes

Job Responsibility

Be the "face" of Taboola, greeting all visitors with warmth and professionalism, ensuring a smooth check-in experience and prompt communication with their host
Main point of contact for employees, clients, and visitors, triaging a wide range of requests, balancing multiple priorities with ease, keeping ahead of every day tasks running smoothly and on schedule
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
Answer, screen and forward any incoming phone calls while providing basic information when needed
Update appointment calendars and schedule meetings/appointments
Keep the office running smoothly and maintain inventory of all supplies, including IT equipment and our fully-stocked kitchen
Manage ad hoc projects and events, ranging from office lunches to annual parties, supporting the Office Admin team

What we offer

25 days holiday
excellent health insurance
free breakfast and lunch every day
stock options
Perkbox

Fulltime

Principal Coordinator, Admin and Facilities Management

At Capital One, we think big and do bigger things. We were the first company to ...

Location

India , Bengaluru

Salary:

Not provided

Capital One

Expiration Date

Until further notice

Requirements

Bachelor's Degree
At least 5 years of Administration and Facilities experience

Job Responsibility

Ensure meeting the defined SLAs for all administration services
Monitor vendors and service provider's performance regularly to ensure quality of service/ delivery within specified timelines
Identify and negotiate with new vendors
Statutory compliance check of all vendor invoices aligned with finance to process
Manage various admin functions including facilities management, office maintenance, housekeeping services, security services, transportation and office build outs
Building Maintenance - AMC's, Fire safety etc
Ensuring an adequate supply of consumables/materials and service for the proper operation of services
Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks
Routinely inspect all services to ensure performance measures are being maintained

Fulltime

Office Admin

We are looking for a dedicated Office Admin to join our team in Seal Beach, Cali...

Location

United States , Seal Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in computer usage and familiarity with business software
Ability to type at least 45 words per minute with accuracy
Strong organizational skills and attention to detail
Effective verbal and written communication abilities
Physical capability to perform tasks such as standing, walking, and lifting up to 20 pounds
Excellent vision and manual dexterity for handling documentation and repetitive tasks
Ability to maintain professionalism and emotional maturity in all interactions
Experience with inventory management and supply tracking

Job Responsibility

Process documents related to stock transfers and membership updates, maintaining accurate resident databases
Coordinate inspection requests between sales offices, escrow companies, and relevant departments
Prepare and distribute escrow packets, financial demands, and payment documentation for processing
Assist new stockholders by distributing welcome materials, identification cards, and carport assignments
Manage the preparation of stock certificates, membership records, and associated file maintenance forms
Support annual meetings and year-end mailings by organizing necessary documentation and materials
Administer programs such as Pet Registration and Caregiver Pass, ensuring compliance with procedures
Handle inquiries from residents, staff, and visitors, providing accurate information and assistance
Maintain confidentiality while effectively organizing and prioritizing tasks
Monitor inventory levels and petty cash, ensuring supplies are readily available

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Admin Coordinator

Office Angels are proud to be supporting this people centric business in their s...

Location

United Kingdom , Maidstone

Salary:

14.00 - 14.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in Administration
High level of discretion, integrity, and trustworthiness
Ideally exposure to the CQC
A background in Healthcare, Medical, Care Homes (not essential)

Job Responsibility

Supporting the Office Manager with a range of Administration duties
Organising Staff Rotas and assisting with Payroll queries
Collating and managing data including information on worked hours, sickness, maternity, holidays etc
Checking invoices and discuss any discrepancies with the Office Manager
Supporting with Recruitment Administration, liaising with the recruitment team in relation to scanning/emailing candidate documents
Liaising with Human Resources Department concerning all new starters co-ordinating a induction programmes with the Office Manager
Supporting with audits relevant to the Operational and Health and Safety aspects of the Service
Checking electronic and paper-based files/folders are updated and maintained
Taking minutes at meetings, producing typed draft minutes
Producing reports using Excel skills

What we offer

Weekly Pay
Up to 28 days annual leave
Dedicated consultant to support your job search
First opportunity to see permanent positions
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Select Country

Office Admin Coordinator

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