Office & Accounts Administrator Job at Brook-St Hiredonline (Wadhurst)

New

Project And Office Administrator

Are you an organised and energetic individual looking to join a vibrant team? Ou...

Location

United Kingdom , City Of London

Salary:

35000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

2-3 years of experience in a similar role
Highly organised and able to prioritise tasks effectively
Attention to detail and strong communication skills (both written and verbal)
Friendly, polite, bubbly, and confident

Job Responsibility

Administrative Support: Assist the Project Director and Construction team with various tasks, ensuring smooth project execution
Purchase Orders: Prepare and distribute Purchase Orders while collating and verifying Subcontractor invoices
Document Management: Manage drawing folders and schedules, ensuring they are up to date in SharePoint and on-site
Site Files Preparation: Prepare Site Files and Operation & Maintenance Manuals (O&MMs) for easy access
Access Coordination: Arrange building access for personnel and suppliers, ensuring seamless operations
Timesheet Management: Oversee temporary staff timesheets and manage authorizations efficiently
Client Variation Orders: Manage and communicate Client Variation Orders promptly with the Accounts department
Welcome visitors and manage the reception area with a friendly demeanour
Handle company correspondence, including phone calls, emails, letters, and packages
Maintain inventory of office supplies, including stationery and multimedia equipment

Fulltime

Office Administrator II

Responsible for performing a variety of administrative and office operations sup...

Location

United States , Madison

Salary:

Not provided

Builders FirstSource

Expiration Date

Until further notice

Requirements

High school diploma or General Education Degree (GED) and 2 years administrative or related experience
or an equivalent combination of education and experience
Excellent customer service skills
Strong verbal and written communication skills
Ability to organize, prioritize and efficiently manager projects
Ability to apply common sense understanding to carry out written or oral instructions
Proficiency in Microsoft Office Suite

Job Responsibility

Coordinates workflow and communications between operating units, vendors, and customers to support day-to-day administrative and operational process
Serves as a resource on all office policy, methods & procedures and perform data entry and retrieval functions
May respond to non-routine information requests
Assists with the preparation of reports and perform various accounting, compliance, inventory, or HR related duties as requested
Arrange meetings, schedule appointments and make travel reservations
Assists with HR processes and coordinate HR data transfer to regional HR
May assist with sales orders, invoicing, customer accounts, and provide similar sales transaction support as requested
Understands and observes all safety procedures and practices in order to prevent injury to self or co- workers
attends periodic safety meetings as required
may recommend changes to improve safety procedures

Fulltime

Office Administrator

We are seeking a highly experienced and detail-oriented Office Administrator to ...

Location

United States , Washington, DC

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7+ years of experience supporting C-Suite or executive-level leadership
Demonstrated experience in event planning and coordination
Strong written and verbal communication skills
Hands-on experience with invoicing, accounts payable (A/P), and vendor management
Ability to manage competing priorities in a fast-paced environment

Job Responsibility

Provide high-level administrative support to C-Suite executives, including calendar management, meeting coordination, and travel arrangements
Plan, coordinate, and execute internal and external events, meetings, and executive functions
Serve as a primary point of contact for internal and external communications
Manage invoicing processes, including accounts payable coordination and vendor billing support
Oversee vendor relationships, including onboarding, communication, and ongoing management
Maintain organized office systems, records, and documentation to ensure operational efficiency
Support general office operations and assist with special projects as needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Company 401(k) plan
Free online training

Fulltime

Office Administrator

We are looking for an experienced Office Administrator to oversee daily business...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in a related field
At least 5 years of administrative and supervisory experience, ideally within a legal or other services setting
Strong verbal and written communication skills, with the ability to work effectively across all levels of the organization
Proficiency with Microsoft Office applications and confidence using business technology tools
Demonstrated analytical thinking and sound problem-solving capability
Ability to manage competing priorities, stay organized under pressure, and meet changing business demands
High level of initiative, attention to detail, and commitment to collaborative teamwork
Flexibility to work regular scheduled hours and additional time when needed

Job Responsibility

Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities
Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration
Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources
Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations
Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data
Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements
Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations
Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment
Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Administrator and Accounting Support

Are you a detail-oriented professional with a passion for numbers and a knack fo...

Location

Canada , Winnipeg

Salary:

Not provided

Randstad

Expiration Date

July 23, 2026

Requirements

Understand the Three Way Principle - Match the Purchase Orders, to the Packaging Slips and the Vendor Invoices before sending them out for approval
Strong Accounting background, either in experience or through post-secondary education
Knowledge in Odoo or QuickBooks is an asset
Intermediate proficiency in Microsoft Excel, including data entry, basic equations, and spreadsheet navigation
Highly adaptable with great computer skills
Excellent time-management skills with a proven ability to maintain an organized process flow for high volumes of information
Strong interpersonal and communication skills for professional interaction with customers, vendors, and coworkers
Ability to learn new software and operating systems quickly through provided coaching

Job Responsibility

Handle accounts payable and receivable by coding vendor invoices, issuing customer bills, and processing payments
Track operational and inventory costs, managing monthly branch transfers and semi-annual product counts
Review new customer credit applications and prepare documentation packages for Branch Manager approval
Prepare and organize all branch paperwork, including order acknowledgements, tracking info, and packing slips
Coordinate month-end procedures by tracking financial accruals and gathering data for annual audits
Support the Warehouse Manager by entering inventory orders directly into the accounting system
Manage daily office logistics by greeting visitors, handling mail/couriers, and routing customer inquiries

What we offer

Competitive compensation based on experience
Comprehensive benefits package
A stable, long-tenured team environment
Steady weekday hours from 8:00 AM- 4:30 PM
On-site parking
Dynamic in-person office culture with team-building events
Be a part of a collaborative and support work environment, where teamwork is valued

Fulltime

Receptionist & Office Administrator

Join Our Team as a Receptionist & Office Administrator! Our client, a thriving a...

Location

United Kingdom , London

Salary:

25000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as a receptionist or office administrator, ideally in a professional services or accountancy setting
Excellent verbal and written communication skills
Strong computer skills, particularly with Microsoft Office applications
Great organisational and time management skills
A professional and confident telephone manner
Office management experience would be advantageous
A keen eye for detail and accuracy

Job Responsibility

Answering and directing incoming phone calls with professionalism
Greeting clients and visitors warmly
Preparing correspondence, letters, and emails on behalf of our Partners
Assisting with various administrative and office support tasks
Managing diaries, appointments, and meeting room bookings efficiently
Handling incoming and outgoing post and deliveries with care
Maintaining office filing systems and ensuring records are up to date
Performing general office administration duties like scanning and photocopying
Ordering office supplies and keeping the office organised
Taking on ad hoc administrative tasks as needed

What we offer

Supportive work environment
Professional growth is encouraged

Fulltime

Office Administrator

Capital Vacations is searching for an Office Administrator with the necessary ta...

Location

United States , Myrtle Beach

Salary:

Not provided

Capital Vacations

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
some post-secondary education or training is preferred
Proven experience as an office administrator, office assistant, or relevant role
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS office and office management software
Time management skills, including a sense of urgency/meeting deadlines
Positive and professional demeanor
Outstanding communication and interpersonal abilities
Ability to work independently
Prolonged periods of sitting at a desk and working on a computer

Job Responsibility

Coordinate office activities and operations to secure efficiency and compliance with company policies
Answers and transfers call, screening when necessary
Welcomes and directs visitors and clients
Sorts and delivers incoming mail by department and/or employees to ensure timely distribution
Processes outgoing mail
Maintains records of receipt, mailing dates, and other required information
Maintains filling systems as assigned
Coordinates agendas/travel arrangements/appointments etc. for management as needed
Processes and or assists with the submission of monthly expense reporting
Manage phone calls and correspondence (e-mail, letters, packages, etc.)

What we offer

Company-paid life insurance and long-term disability
Medical with an employer contribution
Dental
Vision
Voluntary Life
Disability
Aflac insurance
401(k) retirement plan
Paid time off
Paid holidays

Fulltime

Receptionist & Office Administrator

Our client is a well-established and highly regarded property developer with ove...

Location

United Kingdom , London

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist or office administration role
Strong organisational skills and excellent attention to detail
Professional and confident communication skills, both written and verbal
Ability to multitask and prioritise effectively in a fast-paced environment
Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with cloud-based systems
Reliable, punctual, and committed to being present and supportive
Friendly, approachable, and professional at all times
Ideally within a short commute to London Bridge
Occasional flexibility required for early starts (from 08:00) to support meetings

Job Responsibility

Answer and manage incoming calls, taking clear and accurate messages
Greet visitors and ensure a professional front-of-house experience
Prepare meeting rooms, including refreshments and setup
Manage incoming and outgoing post and deliveries
Maintain office supplies (tea, coffee, stationery, etc.)
Ensure communal areas, including reception and kitchen, remain clean and organised
Manage office and property keys, maintaining accurate records
Arrange travel (flights, accommodation, taxis, car hire) and prepare itineraries
Maintain records of travel bookings and associated expenses
Liaise with utility providers (meter readings, invoices, account updates)

Fulltime

Select Country

Office & Accounts Administrator

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?