Occupational Support Admin Support Job at Randstad (Grays)

Hse Administrator

Are you organised, proactive, and looking for an opportunity to grow your career...

Location

New Zealand , Auckland

Salary:

Not provided

Argenta

Expiration Date

Until further notice

Requirements

Previous experience in a Coordinator or Administration role would be advantageous, although not essential.
A tertiary qualification in Occupational Health and Safety or a related field is desirable, but not essential.
Experience maintaining records, managing documentation, and ensuring data integrity across multiple systems.
Proficiency in Microsoft 365 applications.
Excellent attention to detail and a high standard of accuracy.
Strong organisational skills with the ability to manage multiple priorities.
The ability to work autonomously and take initiative.
Effective interpersonal skills and the ability to build relationships across all levels of the business.
Excellent written and verbal communication skills.
High energy, resilience, and a commitment to continuous improvement and company values.

Job Responsibility

Support day-to-day Health & Safety admin tasks, including updating trackers and logs
Keep documents up to date in EcoPortal and other systems
Help track incidents, audits, and actions, and follow up to ensure they’re closed out
Maintain records to support audits and compliance checks
Organise meetings, prepare agendas, take notes, and follow up on actions
Keep training records updated and monitor completion of required training
Assist with reports and pull together data for HSE reporting
Provide general admin support to the HSE team
Support a positive safety culture and continuous improvement

What we offer

access to EAP support
fresh fruit every week
regular on-site events that bring people together

Parttime

Customer contact specialist

Job Title: Customer contact specialist Work Location: Abingdon Contract Type: 12...

Location

United Kingdom , Abingdon

Salary:

29250.00 GBP / Year

Randstad

Expiration Date

July 15, 2026

Requirements

Educated to national standards
Excellent written and oral communication skills
Previous experience within a customer services role is desirable
IT literate with a good working knowledge of Word, Excel & Outlook
Experience with Salesforce is desirable
Experience of working for a service provider in a related field is preferable
Strong problem solving skills
Ability to prioritise workload to meet deadlines
Be customer and quality focused

Job Responsibility

Customer Support: Responding to customer queries via phone and email with professionalism, empathy, and a commitment to delivering an outstanding experience
Service Bookings: Managing and completing bookings for our Occupational Health services, while guiding customers through the process with clarity and care
Clinic Coordination: Opening and managing clinic schedules, sourcing resources, and ensuring appointments are set up accurately and efficiently
Supplier Collaboration: Liaising with trusted third-party providers to ensure clinics run smoothly and services are delivered on time
Internal Liaison: Acting as a vital link between our customers and internal teams-such as Clinical and Laboratory-ensuring clear communication and timely resolution of queries
Process Excellence: Following standard operating procedures meticulously, prioritising tasks effectively, and meeting service level agreements (SLAs) and key performance indicators (KPIs)
Administrative Support: Carrying out general admin tasks to keep everything running behind the scenes
Team Contribution: Taking on additional tasks as needed to support the wider goals of the team and business

Fulltime

Application Developer/Manager, Digital Provider Collaboration Program

The Development Manager primary responsibilities are to guide and develop the de...

Location

United States

Salary:

168080.00 - 179000.00 USD / Year

Healthfirst

Expiration Date

Until further notice

Requirements

Must have a Bachelor’s degree in Computer Science, Information Systems, or related field and six (6) years of experience in the job offered or in a Senior Application Developer related occupation
four (4) years’ experience designing and developing Qlik based Dashboard/reports in QlikSense involving high volume of data
one (1) year of experience designing and developing Qlik cloud-based Dashboard/reports involving high volume
four (4) years’ experience developing reports through NPrinting in Support and maintaining as Qlik/NPrinting Admin in QlikSense
three (3) years’ experience ensuring optimal extracts using SQL queries
three (3) years’ experience optimizing Qlik applications
four (4) years’ experience applying agile delivery principles for estimation and delivery.

Job Responsibility

Serve as a Qlik Cloud /QlikSense developer/Admin comfortable with the creation of reports / dashboards & extracts using transformation via multi-layered backend data models as well as front end dashboards or reports using Qlik technology platform (or similar) which includes Qlik Cloud, Qlik Sense, Reporting services, Mashup and NPrinting
Develop complex healthcare related applications and NPrinting reports
Customize scrambling methods for different QlikSense applications
Analyze and understand functions to be automated, business needs, objectives, desired features, and input and output requirements
Analyze, define, and document system requirements for data, workflow, logical processes, hardware and operating system environment, interfaces with other systems, internal and external checks and controls, and outputs
Carry out data preparation in upstream data sources
Analyze and estimate feasibility, time, and compatibility with other systems and computer capabilities
Analyze, assist installs, and test upgrades of internally/externally developed application programs
Design and develop programs/processes that automate specific business processes by working with various business units/departments to satisfy requirements
Develop and maintain plans outlining steps and timetables for developing, testing, and installing applications

What we offer

medical, dental and vision coverage
incentive and recognition programs
life insurance
401k contributions

Fulltime

Restaurant Administrator

Drawing inspiration from mid-century Italian elegance, Harry's beckons you to ex...

Location

United Kingdom , London

Salary:

Not provided

The Ivy Royal Tunbridge Wells

Expiration Date

Until further notice

Requirements

2 year + experience in this position (or similar)
experience and skills to oversee and support the entire front and back of house admin operation
strong IT skills
excellent English language skills

Job Responsibility

Maintain office services including office operations and procedures, assigning and monitoring all administration functions
Have Fourth Hospitality programme knowledge and be able to check right to work, close employee rotas and maintain accurate employee files
Complete daily banking procedures as well as supporting and checking cash out
Ensuring all end of day reports are consistent and to company standards
Support the ordering of equipment, stationary, uniforms and crockery
Organise weekly stock takes and prepare invoices
Monitor the business occupancy tracker and help standardise operational procedures

What we offer

Competitive Industry pay (based on salary & Tronc)
all managers receive an element of variable tronc
50% staff discount for you and up to 3 friends when you dine in our restaurants
celebrate career anniversaries with a gift voucher to dine in our restaurants
Career Development and Training, including Apprenticeships
Free food and drinks to the same standard that we serve our guests when you are working
extra holiday allowance for length of service up to 5 extra days after 5 years
take your Birthday as a day off - Guaranteed
access to discounts on 100s of retailers health entertainment travel & more

Fulltime

Occupancy Planner

As an Occupancy Planner, you’ll support space planning efforts and day-to-day oc...

Location

United States , San Mateo

Salary:

30.00 - 40.00 USD / Hour

Verkada

Expiration Date

Until further notice

Requirements

BA/BS in Architecture, Interior Architecture, or related field—or equivalent experience in space planning
2+ years of experience in workplace strategy, occupancy planning, and space utilization
Proficiency in Google Workspace, especially Google Sheets (advanced data manipulation and analysis)
Experience with CAFM systems, preferably OfficeSpace
Strong interpersonal and communication skills
proven ability to build cross-functional relationships and work collaboratively
Excellent organizational and planning skills
ability to manage multiple projects and shifting priorities
Familiarity with ADA guidelines and building codes
You must be independently authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this role, at this time.

Job Responsibility

Analyze and report on space and occupancy trends using headcount forecasts, organizational changes, and business requirements to inform space strategy and utilization decisions
Develop space assessments, block plans, and conceptual layouts that support current operations and future growth across multi-building campuses and diverse teams
Partner with business leaders, executive admins, and cross-functional stakeholders to evaluate seating strategies, team adjacencies, conference room usage, and overall occupancy needs, proposing proactive solutions where needed
Maintain accurate spatial data and standards by managing the space planning system, participating in building audits, and coordinating adherence to space ratios, room classifications, and office standards
Collaborate with Workplace, Moves, and Design & Construction teams to support move planning, reconfigurations, and campus-wide relocations, ensuring alignment on space strategy
Produce detailed plans, diagrams, and visual materials using CAD and visualization tools to clearly communicate proposed layouts and scenarios
Support change management and executive communication for high-visibility initiatives, including workplace standards, agile environments, and site-wide moves

What we offer

sales incentives
discretionary bonuses
equity in the company in the form of Restricted Stock Units (RSUs)

Fulltime

Exclusive Home Manager

Exclusive Home Manager | Elderly Nursing Care Home, Newport, South Wales. Salary...

Location

United Kingdom , Newport

Salary:

50000.00 - 55000.00 GBP / Year

Compass Associates

Expiration Date

Until further notice

Requirements

Registered Manager or Deputy Manager experience in nursing or elderly residential settings
Stability and longevity in previous roles (essential)
Experience working within services regulated under Care Quality Commission or equivalent frameworks
Comfort operating in homes using paper care plan systems, alongside staff roto-management platforms
Confidence managing occupancy recovery, governance & compliance admin, culture rebuild, regulatory paperwork

Job Responsibility

Lead the day-to-day operations of a 32-bed elderly nursing and light dementia care home
Restore staff morale and engagement, embedding a culture of safe, accountable, visible leadership
Recover occupancy to 32/32 beds, rebuilding the home's local standing and internal stability
Recruit, mentor and support nurses, senior carers, care assistants, operational and support staff
Maintain a robust compliance framework, evidenced through well-owned documentation
Act decisively, prioritising safety, quality and culture
Ensure regulatory compliance, governance and administrative duties are well-owned and evidenced
Work collaboratively with clinical leadership, without pushing paperwork back into their remit
Identify issues early, responding practically rather than through rigid corporate playbooks
Protect and rebuild relationships with residents & families, local care professionals, commissioners and community stakeholders

What we offer

Monthly Occupancy Bonus
Annual Christmas Bonus, earn up to £22,000

Fulltime

Facilities and Admin Manager - Abuja

The Regional Facilities & Administration Manager provides end-to-end oversight o...

Location

Nigeria , Abuja

Salary:

Not provided

Zedcrest Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Facilities Management, Estate Management, Engineering, Business Administration, or a related field
Minimum of 6 years’ experience in facilities, administration, or office operations, including hands-on experience managing office setups or fit-outs
Proven experience coordinating contractors and delivering infrastructure projects across multiple locations
Strong project coordination and execution skills
Ability to manage multiple locations and simultaneous workstreams
Good understanding of office fit-out processes, timelines, and quality controls
Strong vendor management and negotiation skills
Financial awareness including budget tracking and cost control
Clear communication and stakeholder management skills
Stakeholder Management

Job Responsibility

Act as the regional lead for all facilities and administrative matters across covered locations
Provide direction, coordination, and on-ground oversight for facilities and admin staff or service providers within the region
Serve as the primary escalation point for facilities and office-related issues within the region
Oversee routine maintenance, repairs, and inspections across all regional locations
Ensure offices, utilities, equipment, and common areas are fully operational at all times
Maintain asset registers, maintenance schedules, and facilities documentation for the region
Drive consistency in facilities standards across all covered locations
Ensure the required facilities related documentation & processes are completed – licences, certifications, insurance etc
Implement eco-friendly practices to reduce energy consumption and improve sustainability across facilities
Manage office space sourcing, space planning, and optimizing workspace utilization for designated locations

Fulltime

Workforce & Absence Coordinator

Our manufacturing client is on the lookout for a dynamic, people‑focused Workfor...

Location

United Kingdom , Dunfermline

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a busy admin or HR Support role, ideally involving reporting & absence management
Strong Microsoft Office skills, particularly Excel(pivot tables, VLOOKUP, graphs, mail merge)
Confidence analysing data and clearly presenting insights
Excellent attention to detail and accuracy with systems and figures
Ability to manage competing pressures and tight deadlines
A proactive and supportive approach, with a willingness to improve processes
Strong communication skills and confidence liaising with stakeholders at all levels

Job Responsibility

Maintain accurate absence, time & attendance, holiday and leaver data within internal systems
Produce daily, weekly and monthly reports by department, highlighting key insights and trends
Ensure the time & attendance system is correctly completed and closed off for month‑end payroll
Work collaboratively with Manufacturing managers on labour gap analysis and workforce planning to support productivity targets
Provide administrative support for interviews, investigations and disciplinary/probation meetings, including note‑taking, report preparation and drafting outcome letters
Coordinate occupational health referrals and employee health surveillance appointments
Prepare absence certification checks ahead of shift start and ensure all checks are completed prior to payroll cut‑off
Monitor payroll deadlines, escalating risks of non‑payment where necessary
Identify potential AWOL cases and notify the relevant managers for action
Participate in daily operational meetings to ensure workforce trackers and absence information remain up to date

What we offer

Ongoing training and development opportunities
Company pension scheme (T&Cs apply)
Private health insurance (T&Cs apply)
Staff benefits including Wage Stream, Cycle to Work, and gym discounts
A supportive team environment within a stable and growing business

Fulltime

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