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Robert Half Logo Robert Half · Office Administration

Occupancy Specialist

United States, San Francisco Employment contract, Contract work · Job Posted June 09, 2026
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Job Description

We are looking for a detail-oriented Occupancy Specialist to support affordable housing operations in California. This contract opportunity with permanent potential is ideal for someone who can balance compliance oversight with resident-focused administrative support in a non-profit environment. The person in this role will help maintain accurate occupancy records, coordinate certification timelines, and contribute to smooth leasing and reporting processes while upholding regulatory standards.

Job Responsibility

  • Oversee occupancy documentation to help ensure adherence to applicable income thresholds, rent restrictions, and program guidelines
  • Evaluate resident files for new admissions and annual eligibility renewals, confirming that required information is complete and properly approved
  • Track certification deadlines, audit calendars, and related compliance milestones to support timely follow-up and file maintenance
  • Partner with internal teams on regulatory reviews, operational reporting, policy documentation, and outreach efforts connected to property occupancy
  • Support leasing administration by reviewing lease paperwork, assisting with applicant screening steps, and helping maintain accurate resident records
  • Communicate with residents, applicants, and team members to gather required materials and resolve questions related to occupancy status and documentation

Requirements

  • Working knowledge of affordable housing regulations and Fair Housing practices
  • Strong attention to detail with the ability to manage multiple deadlines and maintain organized records
  • Proficiency with Microsoft Office applications
  • experience using Yardi is preferred
  • Clear written and verbal communication skills with a customer-focused approach
  • Ability to multitask effectively in a fast-paced property management or housing environment
  • Demonstrated commitment to learning and staying current with compliance requirements and program updates

What we offer

  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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