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Robert Half Logo Robert Half · Real Estate

Occupancy Specialist

United States, Bronx · Job Posted May 04, 2026
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Job Description

We are looking for a detail-oriented Occupancy Specialist to support occupancy-related operations for a Long-term Contract position in Bronx, New York. This role focuses on lease administration, resident document follow-up, and day-to-day back-office coordination within a property management setting. The ideal candidate is organized, bilingual in Spanish and English, and comfortable managing deadlines while maintaining accurate tenant records.

Job Responsibility

  • Coordinate monthly recertification and lease renewal activities, making sure required documents are prepared, distributed, and tracked on schedule
  • Communicate with residents to collect completed renewal paperwork and issue follow-up notices when documentation is missing or overdue
  • Maintain accurate tenant files by copying, scanning, and uploading lease records into the property management system
  • Support annual property and unit registration processes by preparing documentation and assisting with administrative tasks assigned by leadership
  • Provide limited front-desk or switchboard coverage as needed to help maintain smooth daily office operations
  • Assist with special assignments and administrative projects that support the property management team
  • Keep organized records and monitor time-sensitive items to help ensure compliance with occupancy and leasing requirements

Requirements

  • At least 2 years of experience in property management, property administration, or a related housing support role
  • Fluency in both Spanish and English is required
  • Strong administrative skills with the ability to manage documentation, deadlines, and resident correspondence
  • Previous exposure to lease renewals, recertifications, or occupancy-related processes is preferred
  • Experience working in a back-office property management environment is highly valued
  • Familiarity with Yardi or a similar property management platform is preferred
  • Ability to handle multiple tasks independently while maintaining accuracy and professionalism

Nice to have

  • Experience working in a back-office property management environment is highly valued
  • Familiarity with Yardi or a similar property management platform is preferred
  • Previous exposure to lease renewals, recertifications, or occupancy-related processes is preferred

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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