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Verkada Logo Verkada · IT - Administration

Occupancy Planner

United States, San Mateo Employment contract 30.00 - 40.00 USD / Hour · Job Posted May 31, 2026
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Job Description

As an Occupancy Planner, you’ll support space planning efforts and day-to-day occupancy strategy across our global office portfolio. You’ll collaborate closely with Real Estate, Workplace, IT, and business stakeholders to ensure space data accuracy, develop move scenarios, and contribute to long-term headcount and capacity planning. You’ll also play a key role in supporting major restacks and internal moves, while helping track headcount forecasts and space performance over time. This is a contract-to-hire role designed to support a fast-paced, high-growth workplace strategy team, with opportunities to contribute meaningfully across space planning and related initiatives.

Job Responsibility

  • Analyze and report on space and occupancy trends using headcount forecasts, organizational changes, and business requirements to inform space strategy and utilization decisions
  • Develop space assessments, block plans, and conceptual layouts that support current operations and future growth across multi-building campuses and diverse teams
  • Partner with business leaders, executive admins, and cross-functional stakeholders to evaluate seating strategies, team adjacencies, conference room usage, and overall occupancy needs, proposing proactive solutions where needed
  • Maintain accurate spatial data and standards by managing the space planning system, participating in building audits, and coordinating adherence to space ratios, room classifications, and office standards
  • Collaborate with Workplace, Moves, and Design & Construction teams to support move planning, reconfigurations, and campus-wide relocations, ensuring alignment on space strategy
  • Produce detailed plans, diagrams, and visual materials using CAD and visualization tools to clearly communicate proposed layouts and scenarios
  • Support change management and executive communication for high-visibility initiatives, including workplace standards, agile environments, and site-wide moves

Requirements

  • BA/BS in Architecture, Interior Architecture, or related field—or equivalent experience in space planning
  • 2+ years of experience in workplace strategy, occupancy planning, and space utilization
  • Proficiency in Google Workspace, especially Google Sheets (advanced data manipulation and analysis)
  • Experience with CAFM systems, preferably OfficeSpace
  • Strong interpersonal and communication skills
  • proven ability to build cross-functional relationships and work collaboratively
  • Excellent organizational and planning skills
  • ability to manage multiple projects and shifting priorities
  • Familiarity with ADA guidelines and building codes
  • You must be independently authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this role, at this time.

What we offer

  • sales incentives
  • discretionary bonuses
  • equity in the company in the form of Restricted Stock Units (RSUs)
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