Occupancy Planner Job at JLL (London)

New

Regional Occupancy Planning Manager

Lead transformational occupancy excellence as a Regional Occupancy Planning Mana...

Location

United States , New York, NY

Salary:

152000.00 - 164000.00 USD / Year

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business, Real Estate, Architecture, Interior Design, or related field with 10+ years of experience in occupancy planning, workplace strategy, or corporate real estate including at least 5 years in management role
Strong leadership and team development skills with experience managing high-performing teams, fostering innovation, and driving continuous improvement in collaborative environments
Advanced understanding of workplace strategy and design principles particularly in hybrid work environments with proven ability to develop complex occupancy solutions and sophisticated forecasting models
Excellent presentation skills with ability to communicate complex ideas effectively to technical and non-technical audiences while demonstrating strong executive presence and credibility with senior leadership
Advanced proficiency in CAFM/IWMS systems, AutoCAD, Microsoft Office, Google Workspace, and data analysis tools with capability to translate complex data into actionable insights
Excellent analytical, project management, and communication skills with proven ability to oversee multiple projects ensuring timely delivery while adapting to frequent changes and shifting priorities
Commitment to providing exceptional client service with experience in change management, executive engagement, and building strong stakeholder relationships across organizational levels

Job Responsibility

Lead and mentor team of Senior Occupancy Planners and Occupancy Planners fostering culture of innovation, continuous improvement, and growth mindset while providing strategic direction and professional development opportunities
Collaborate with Workplace Experience Director, Regional Occupancy Planning leads, and client stakeholders developing and implementing innovative strategies while overseeing multiple projects ensuring timely delivery and organizational alignment
Lead development of complex occupancy solutions including large-scale restacks, consolidations, and expansion projects while overseeing creation of sophisticated occupancy models and forecasts integrating business requirements and projected demand
Develop comprehensive reporting frameworks providing actionable insights to leadership and client stakeholders, analyze occupancy data producing regional forecasts, and oversee data integrity across multiple systems
Serve as primary regional client contact addressing immediate space needs while proactively identifying future requirements and demonstrating strong executive presence in senior leadership engagements
Apply advanced expertise in workplace design principles including agile methodologies and flexible workplace concepts while encouraging innovation within teams and facilitating cross-regional collaboration
Demonstrate strong presentation skills engaging with senior leadership and high-level clients while translating complex data into actionable insights and recommendations supporting strategic decision-making

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

New

Move manager

Lead comprehensive move operations as a Move Manager with JLL, where you'll coor...

Location

United States , San Diego

Salary:

71000.00 - 85000.00 USD / Year

JLL

Expiration Date

Until further notice

Requirements

Three to five years of relevant experience in facilities, laboratory environments, or space planning
Associates or Bachelor's degree preferred
project management or move management background
Excellent computer skills including fluency in Microsoft Office Suite applications
ability to quickly learn and effectively utilize CAFM facility management software tools including ServiceNow and TANGO systems
Strong innovation, collaboration, organization, and communication skills
ability to interact comfortably with full range of decision makers from supervisors to senior management
Ability to easily manage multiple assignments simultaneously
strong customer service orientation
good attention to detail in fast-paced, dynamic environments

Job Responsibility

Lead comprehensive move operations
coordinate end-to-end occupancy change management by reviewing approved requests, managing vendor partnerships, and ensuring safe, accurate moves into spaces ready for occupancy
Serve as the central coordination point for all move-related communications, from initial occupancy planner approval through post-transaction feedback
maintain accurate schedules in move management systems and producing relevant schedules for service providers
Manage furniture inventory, coordinate complex group moves, and implement MAC activities that support client business needs across diverse facility environments including specialized laboratory spaces
Review approved occupancy change requests for appropriate grade, location, availability, and timing while coordinating vendor partners end-to-end and maintaining accurate schedules in TANGO Move Module system
Manage all communications with customers from reception of OP approval through post-transaction feedback, identify missing data requiring clarification, and disseminate information to appropriate parties for action
Manage departure spaces through weekly reviews creating work orders for "space ready" status, perform monthly space audits reviewing occupancy versus database records, and implement approved corrections with occupancy planners
Issue formal requests for facility modifications using Work Order systems, manage furniture storage areas with outsourced vendors, maintain furniture and signage inventory documentation, and coordinate periodic maintenance through external vendors
Develop and implement group move plans collaborating with Occupancy Planners, Facility Management, and Construction teams while coordinating MAC activities including signage creation, field audits, and vendor management

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

New

Occupancy Planner

Are you passionate about designing efficient, people-centric workspaces? Join JL...

Location

India , Chennai

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Architecture, Interior Design, Real Estate, Facilities Management, or related field
5–10 years of experience in occupancy planning or corporate real estate
Proficiency in AutoCAD, CAFM/IWMS platforms (e.g., Archibus, Tririga), Power BI, and Excel (pivot tables, formulas)
Strong analytical, communication, and project management skills
Familiarity with office furniture systems and collaborative workplace design

Job Responsibility

Develop and implement long-term occupancy strategies aligned with business growth and talent needs
Collaborate with cross-functional teams to forecast headcount and space demand
Conduct portfolio analysis to identify opportunities for space optimization, consolidation, or expansion
Create block and stack plans to allocate space based on team adjacency and functional requirements
Prepare test fits and layout drawings using AutoCAD to evaluate feasibility of space changes
Manage workspace requests including new hires, team expansions, and relocations
Maintain accurate occupancy data in CAFM/IWMS systems
Generate reports and dashboards on space utilization, vacancy, and occupancy metrics
Develop move plans and coordinate internal relocations and restacks
Partner with Facilities, IT, and vendors to execute changes with minimal disruption

Fulltime

New

Senior Occupancy Planner

Drive strategic occupancy excellence as a Senior Occupancy Planner with JLL, whe...

Location

United States , Malvern, PA; Charlotte, NC; Scottsdale, AZ; Plano, TX

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in Architecture, Interior Design, Real Estate, or related field with 3-6 years of work experience within facilities, space planning, occupancy planning/management, or CAD/CAFM related roles
Advanced skills in Microsoft Excel including pivot tables, vlookup, cell calculations, strong PowerPoint abilities, and proficiency in Microsoft Office Suite with ability to consolidate data into compelling presentations
Excellent written and spoken communication skills with strong interpersonal abilities to understand complex ideas, communicate them effectively, and interact with executive-level clients across diverse organizational contexts
Expert-level data analytical skills with ability to articulate stories through data, think strategically simplifying complex challenges, see big picture driving results, and demonstrate intellectual curiosity toward digital innovation
Ability to lead through influence while being highly organized balancing multiple high-priority items, working independently, multi-tasking, and managing time effectively to meet deadlines
Attentive to detail and accuracy particularly with numbers and spatial creativity, ability to thrive on change with appetite for risks, and proactive innovative approach to solution development
Capability to ensure alignment of planning with corporate guidelines, maximize space use scenarios, and drive implementation of solutions while reorganizing schedules to address changing necessities

Job Responsibility

Strategic Occupancy Planning: Manage development of short, medium, and long-term strategic occupancy plans while developing migration plans, monitoring utilization and unassigned seating metrics, and resolving planning issues identified during client sessions
Stakeholder Relationship Management: Foster critical relationships with Corporate Real Estate reviewing planning forecast requirements, Business Unit leadership collecting headcount forecasts, Corporate Finance gathering growth projections, and Project Management teams supporting implementation
Data Analysis & Reporting: Prepare and update project status reports on actual versus projected seat demand at building or division levels, report on current supply and capacity, forecast inventory changes, and reconcile discrepancies from top-down projections
Space Policy & Standards Management: Recommend, educate, and enforce space policies, standards, procedures, and protocols while notifying clients of customer-requested exceptions and assisting in developing site-specific Planning Strategies with Senior Leadership
Cross-Team Collaboration: Work with Move Coordination and Facility Management teams reviewing and approving moves, developing migration plans, conducting facility audits, and collaborating with occupancy planning teams ensuring portfolio strategy development
Client Advisory & Communication: Interact with organizational leadership identifying space requirements, understand client underlying needs through strategic questioning, and communicate complex ideas clearly to executive-level internal and external clients
Technology & Innovation: Utilize advanced Microsoft Excel skills including pivot tables and vlookup, consolidate data and floor plans into PowerPoint presentations, and leverage CAFM/IWMS software supporting planning solutions and clear communication

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

New

Occupancy Planner

You will be responsible for tracking, analysing, and updating space data and usi...

Location

France , Toulouse; Paris

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Critical thinking skill sets
Skills in Microsoft Excel (pivot table, vlook-up, cell calculations)
Understanding of floorplans
Proficiency in Microsoft Office Suite
Ability to consolidate data and floor plans into PowerPoint Presentations
Excellent communication skills – both written and spoken
Strong interpersonal skills
Ability to understand complex ideas and communicate them to others
Ability to interact with executive-level external and internal clients
Thinking strategically

Job Responsibility

Tracking, analysing, and updating space data
Developing scenario and occupancy plans for client's portfolio
Fostering critical relationships between various individuals and organizations
Ensuring coordination and collaboration among various business units
Planning strategies that drive construction projects and support their implementation
Conducting regular facility audits
Monthly reporting
Periodic data audits
Tracking and managing utilization data and trends
Gathering space and adjacency requirements

Fulltime

New

Associate Occupancy Planner

Drive strategic space optimization as an Associate Occupancy Planner with JLL, w...

Location

United States , New York, NY; Westport, CT

Salary:

78000.00 - 86000.00 USD / Year

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in related field such as architecture or interior design
3-5 years of experience in corporate real estate environment
Previous space/occupancy planning experience at tactical level
Advanced skills in Microsoft Office Suite with proficiency in AutoCAD
Ability to consolidate data and floor plans into PowerPoint presentations
CAFM/IWMS system experience
Excellent written and spoken communication skills (preferably English) with strong interpersonal abilities
Capability to inspire others while managing multiple projects effectively
Advanced Excel skills for data analysis
Ability to track and manage space and occupancy data sets while performing reporting and deliverables for comprehensive metrics

Job Responsibility

Manage client needs from capacity, demand, and supply perspectives while driving efficiency through occupancy planning products and resolving multifaceted issues across workplace portfolios as subject matter expert
Track, analyze, and update space data creating occupancy planning scenarios
Prepare and update accurate project status reports
Perform reporting on people and space data plus occupancy metrics
Foster critical relationships with clients and stakeholders establishing crisp communication channels
Manage varying projects while ensuring robust relationships
Effectively communicate project objectives
Perform workplace programming and requirements gathering including adjacency requirements
Execute tactical occupancy planning duties including space planning and block and stack plans
Utilize AutoCAD for test-fits

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

New

Occupancy Planner

As an Occupancy Planner you’ll be responsible for managing the client’s space po...

Location

China , New Taipei City

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Strong interpersonal skills - respect
enthusiastic
patience
agile
precise and logic
Flexibilities and adaptability to the changes
Growth mindset - Strong desire to develop new and varied skills
Conscious of improvements
Value teamwork with respect
Ability to effectively deal with high pressure situations

Job Responsibility

Perform management and tracking of agreed space and occupancy data sets, such as seat assignments, space types, architectural layouts, within relevant technologies
Development of space solutions by analysing occupancy, utilisation and space data
Tactical Occupancy Planning duties (e.g. Space Planning & Block and Stack Plans) including preparation of options/recommendations
Contribute Strategic planning ideas with other members of the occupancy planning team to resolve campus/building-specific forecasts, needs, concerns, and issues
Work with FMs and PMs on projects related to moves, space audits, occupancy, vacancy, and change management
Collaborate with project and construction teams on large, multi-phase relocations/restacks
Ensure accurate reporting of space related information (using IWMS tools) and foster critical relationships between various individuals and organisations such as Department Managers and/or Administrative Assistants to collect seating assignments
Identify proactive needs/troubleshoot deficiencies to address concerns and initiate best practices

What we offer

We’ll offer you a competitive salary and benefits package.

Fulltime

Materials Management Specialist 2

To meet customers delivery expectations in terms of material availability whilst...

Location

Poland , Poznan

Salary:

Not provided

W. R. Grace & Co.-Conn.

Expiration Date

Until further notice

Requirements

Fluent English
Good Microsoft Office skills (Excel, Word)
Good SAP skills (SD, MM, PP)
More than 3 years of experience as a planner within the industry

Job Responsibility

Complying with all internal and external safety regulations pertaining to environmental protection and occupational & traffic safety according to the GRACE EHS system and directly pointing out identified mistakes or wrong behavior
Efficient detailed scheduling and sourcing from vendors and tollers (Req to PO Process) according to company rules and targets, cost optimization and considering vendor capabilities – Based on a daily sales order review
Coordinating repack process with internal and external service provider
Order scheduling, confirmation and communication of all sales orders (EMEA, Interco, indent) in line with company rules
Supporting on Customer complaints and Returns
Provide and plan raw, packaging material and semi-finished products based on requirements of finished products to the Grace suppliers and tollers
Warehouse Inventory management – Shelf-life monitoring, Blocked Stock, Slow Moving, Repack order management etc
Warehouse housekeeping and monitoring of exceptions
Owning and responsible for maintaining master data and MRP setup of warehouse materials in cooperation with Business Management and IBP
Utilize reports from IBP for Demand, Supply and Inventory Forecasting

Occupancy Planner

JLL

Location:
United Kingdom , London

Category:
Real Estate

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 20, 2026

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