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WellNow Urgent Care Logo WellNow Urgent Care · IT - Administration

Multi-Site Manager

United States of America, Buffalo Employment contract 60000.00 USD / Year · Job Posted May 16, 2026
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Job Description

WellNow Urgent Care's Multi-Site Manager position is responsible for leading two sites, managing the overall operations of Urgent Care facilities, ensuring the WellNow mission, vision, culture, and strategy for taking care of patients. They are responsible for the daily operations of their assigned sites including patient satisfaction, revenue, profitability, site organization and inventory, employee engagement, clinical team member selection, performance, and development. The Multi-Site Manager also provides expertise to ensure all patients receive high quality, efficient care.

Job Responsibility

  • Monitors Practice Metrics
  • including patient satisfaction, patient visits and expenditures
  • identifies opportunities for improvement and executes improvement plans approved by Leadership
  • Ensure patients, visitors, medical staff, colleagues and others are treated with compassion and respect
  • Strives for excellent patient satisfaction
  • Places an emphasis on patient safety, quality, convenience and customer service
  • Supervises the orientation, training and cross training of clinic staff with the assistance of the clinical lead and provider
  • Participates in the development and leads the execution of UC goals and objectives
  • Clearly communicates goals and objectives to employees in partnership with the clinical lead and provider
  • Responsible for employee timekeeping, attendance tracking, absence management, and approvals in a timely manner
  • Partners with Regional Practice Managers and Lead Providers to manage site staffing levels
  • Creates a work schedule for all clinical positions in partnership with clinical lead and provider
  • Participates in all ordinary functions of management including interviewing and selection of clinical staff, disciplinary actions and performance evaluations
  • Identifies and mentors team members for promotional opportunities
  • Addresses individual or team performance deficiencies
  • Handles patient and visitor issues and complaints
  • Partners with clinical lead and provider to actively recognize and reward the Site team
  • Follow through on programs, practices and team leadership to improve operations, staff retention and employee engagement
  • Supports pilot initiatives such as new systems, new processes
  • Participates in grassroots marketing initiatives
  • Assists in managing accounts receivables/bad debt for their site
  • Oversees all clinic staff and activities to ensure correct and timely delivery of all services
  • Ensures the office is OSHA compliant and housekeeping and preventative equipment maintenance schedules are followed
  • Provide managerial oversight and leadership for day-to-day quality, service, administrative, and operational components of assigned sites
  • Create a team environment which encourages positive staff morale, engagement, and commitment to healthcare excellence
  • Track site turnover and implement action plans to reduce unhealthy turnover
  • Create a clear vision of the company values and initiatives, build strong relationships within the clinic and organization, being knowledgeable and leading by example

Requirements

  • 3+ years of experience in healthcare environment and clinical experience preferred
  • May be required to work alternate shifts and may be required to float to other clinic locations
  • Will participate in weekend rotation within region as assigned by RDO
  • Ability to work both independently and in a team environment
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of people
  • Skill in organizing and establishing priorities
  • Must be detail-oriented and well organized
  • Microsoft Office experience
  • Must have reliable transportation
  • Ability to work flexible schedule including evenings and weekends
  • Travel required – approximately 50%
  • Effective communication and interaction with employers, patients, providers, managers and other colleagues
  • A flexible schedule as most of our clinics are open 7 days a week from 7am-11pm

What we offer

  • Competitive salary
  • Parental leave
  • Continuing education opportunities
  • Medical benefits, including vision coverage, FSA/HSA options, and prescription drug coverage
  • 401(k) plan with a company match for your future financial security
  • Free urgent care visits for you and your immediate family members
  • Scrubs provided to ensure a professional and comfortable work environment
  • Opportunities for promotional growth as we continue to expand our presence
  • Monthly bonus based on your performance and productivity
  • Annual License renewal reimbursement
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