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Clinical Trial Media Logo Clinical Trial Media · IT - Administration

Messaging Coordinator

United States, Hauppauge · Job Posted December 07, 2025
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Job Description

Clinical Trial Media is seeking a Messaging Coordinator who is highly organized, detail-oriented, and self-motivated. This position requires someone who is deadline driven and thrives under pressure. You should be an excellent written communicator and comfortable working with data.

Job Responsibility

  • Interpret reporting to identify and send appropriate messaging (via text and email) to patients in the clinical trial process
  • Organize data to create projects outlining the detailed messaging strategy of when and how to best reach patients to keep them engaged in studies
  • Manage timelines to ensure proper cadence of messaging
  • Utilize templated communication to ensure messaging is reaching the right patient at the right time and for the correct step in the process
  • Responsible for recording and documenting the process to maintain historical data necessary for record keeping purposes
  • Keep track of patient progress throughout the clinical trial process and message appropriately when patient status changes
  • Troubleshoot platforms for inconsistent/missing data
  • work with internal teams to resolve
  • Provide leadership with ongoing feedback and mitigation strategies for platform and/or process improvements
  • Consistently update and/or manage several technical platforms simultaneously (e.g., Excel, inhouse referral platform, messaging platform)

Requirements

  • The ability to multi-task among communications platforms and technical platforms simultaneously
  • Being highly organized, and detail-oriented with excellent and prompt follow-up skills
  • The ability to manage large volumes of varied communications in a timed manner with daily completion goals
  • Be able to manage time and continuously reprioritize daily tasks
  • Comfortability with verbal communications among internal teams, always exhibiting a professional and courteous tone
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