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Merchandising Administration Assistant

United Kingdom, London · Job Posted April 12, 2026
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Job Description

A Merchandising Administration Assistant at Fred Perry operates within a brand‑led framework that will often challenge the norms of this function. This role ensures that all stores (Full Price, Off Price and Ecom) have the correct stock package and that stock levels are being maintained to achieve their sales plan. Responsible for the merchandise allocation of all product categories for the retail business, with the objective of meeting financial and merchandising goals, they help identify opportunities at a store level and communicate them to the team by effectively and systematically providing accurate information for allocation planning, stock replenishment and trading purposes, to ensure stock is directed to stores in the right volumes at the right time to optimise profitability.

Job Responsibility

  • Provide support to the Merchandising Team by taking an active role in analysing sales trends, monitoring deliveries and maintaining stock levels across all channels
  • Liaise with the logistics, warehouses and customer support teams to ensure stock is delivered in a timely manner
  • Manage retail purchase orders
  • Allocate stock across all channels according to the distribution plan, using both system tools and manual pushes
  • Analyse and manage stock levels throughout the week across all locations, both digital and physical
  • Review line performance and adapt replenishment schedules accordingly, with approval from the Assistant Merchandiser, and initiate stock consolidations where needed
  • Act as a key point of contact for the stores regarding stock levels, carrier bag and hanger orders
  • Action any price or product code changes and promotional activity
  • Set up and maintain a distribution plan
  • Produce and distribute company trade reports, such as Best Seller reports, Store Category reports and Sales by Channel reports, on a weekly basis, as well as any other ad hoc reporting as requested by the Merchandising Manager
  • Perform any other ad hoc duties, including style, colour and size performance reporting
  • Support the Assistant Merchandiser and the Merchandiser in any day‑to‑day tasks, and take on any additional ad hoc analysis
  • The MAA is the first‑line support for any store‑related questions or issues and should be in constant communication with the shops

Requirements

  • Numerate with strong analytical ability
  • Advanced Excel knowledge preferred
  • Team player – builds strong and cooperative relationships cross‑functionally across the business
  • Highly organised with great attention to detail
  • Proactive and a good time manager
  • Good communication skills
  • Commercial Awareness – demonstrates a good understanding of what is happening in the retail market and the impact this may have on our business
  • Passionate individual who knows and understands the brand and is keen to go on a journey with us
  • Digitally savvy and understands the digital journey of the brand
  • Able to problem‑solve while following overall direction
  • Comfortable multi‑tasking and managing a variety of projects at once
  • Strong social and cultural awareness, with an understanding of social and digital trading
  • Ideally some experience in a similar role

What we offer

  • Annual performance-related bonus
  • Competitive salary
  • Generous staff discount and regular sample sales
  • Generous pension scheme with 8.5% company contribution
  • Option to buy an extra 5 days holiday annually
  • Enhanced maternity and paternity packages
  • Life insurance
  • Private healthcare
  • Cycle to work scheme
  • Early finish Fridays
  • Season ticket loan
  • Additional benefits with long service
  • 25 days annual leave plus Bank Holidays
  • Annual Birthday vouchers
  • EAP
  • Social Events

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