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We are seeking a part time Merchandise Admin Assistant to join our central Merchandising team on a rolling three‑month fixed term contract, with the opportunity for the position to become permanent. This role is based at the Hillier Support Centre in Ampfield and offers a salary of £14,461 per annum for 22.5 hours per week. It is an excellent opportunity for someone looking to begin or develop their career in merchandising within a supportive, fast‑paced retail environment. Applicants must be within a commutable distance of our site in Romsey. The Merchandise Admin Assistant supports the Merchandising function by ensuring accurate stock allocation, effective replenishment, and robust data management across all systems. The role underpins product availability, supports commercial decision‑making, and contributes to the smooth delivery of seasonal and promotional plans. This is role suited to someone analytical, organised, and confident working with data.
Job Responsibility:
Set up replenishment parameters (minimums, reorder levels, maximums) in line with planograms or agreed presentation quantities
Conduct regular reviews to ensure replenishment settings remain optimised
Place new orders through manual allocation or system‑generated processes
Amend orders where supplier availability or operational issues require changes
Monitor outstanding orders, chase overdue deliveries, and maintain accurate due dates
Create and manage seasonal stock build orders in line with agreed plans
Maintain product availability to agreed performance thresholds
Maintain accurate product data, including active flags, pack sizes, season codes, costs, and retail prices
Ensure all range changes are correctly reflected in systems to support accurate forecasting, ordering, and reporting
Maintain intake values and manage orders in line with the Open to Buy (OTB) within the WSSI plan
Support the Merchandiser in ensuring the WSSI (Weekly Sales, Stock & Intake) reflects accurate, timely information
Add pre‑nomination promotional forecasts to the trade plan and review with the Buyer prior to sign‑off
Place allocations in line with agreed promotional forecasts once confirmed
Update actual performance data following promotional activity
Maintain hibernation dates for products not currently available
Produce supplier fulfilment reports and highlight issues or risks to the Merchandiser
Support resolution of supply chain issues impacting availability
Provide product performance analysis on seasonal or promotional lines
Run availability reports and identify issues requiring action
Produce long stock reports and support actions to reduce overstock
Maintain and update the Launch Tracker to ensure availability milestones are met
Monitor seasonal sell‑through and support exit strategies
Conduct ad hoc investigations into availability, supply, or data issues
Provide timely and accurate support to centres regarding stock queries, availability issues, and replenishment settings
Ensure communication is clear, consistent, and aligned with merchandising priorities
Requirements:
Strong numerical and analytical skills
High attention to detail and accuracy
Confident using Excel and data‑driven systems
Ability to prioritise workload in a fast‑paced environment
Clear communication skills and a collaborative approach
Must be within a commutable distance of our site in Romsey
Already located in the UK and have right‑to‑work status
Nice to have:
Experience in retail, supply chain, or merchandising (placement or entry level)
Understanding of WSSI, OTB, or replenishment systems
What we offer:
31 days annual leave (Pro-rata if part time and inclusive of Bank Holidays)
Employee discount
Access to Employee Assistance Programme (EAP) with retail discounts
Complimentary access to the Sir Harold Hillier Gardens