Meetings Specialist

• Organize and manage meeting logistics to support the needs of the pharmaceutical industry
• Ensure seamless planning, compliant execution, and high-quality experiences for internal and external stakeholders
• Proactively manages Client expectations and ensures delivery against them
• Assertive in managing changes in project scope
• Ensures Client receives appropriate status update reports
• Proactively identifies complex technical and process issues
• Proactively assesses project needs and develops processes and solutions
• Ensures that the delivery of high quality, well executed projects result in clients expressing satisfaction
• Alert to opportunities for follow on business or changes in project scope
• Maintains confidentiality of information
• Liaises closely with colleagues at all levels to discuss issues and resolve conflicts
• Demonstrates the ability to complete assigned tasks, meet project deadlines and achieve objectives
• Proactively seeks opportunities to improve project efficiency, results, or team performance
• Oversee organization of delegate travel and attendance at international meetings and congresses
• Uses knowledge, experience, and expertise to recommend suitable venues and project solutions
• Conduct site visits to further influence the success of the meeting
• Works within internal/external SOPs and guidelines
• Provides expert quality control in respect of compliance to pharmaceutical industry guidelines
• Manages the on-site delivery of meetings
• Ensure communication with suppliers is clear and up to date
• Provides guidance to project team members in technical or process areas
• Ensures detailed project scoping information is obtained for every project
• Ensures budget accuracy
• Conducts budget revisions and reconciliations, recording changes in scope
• Reviews profitability analysis
• Ensures deposits and invoices are paid in a timely manner
• Manages financial compliance procedures
• Monitors reconciliation timelines
• Completes timesheets on time
• Completes/approves project related expense claims

• 3+ years' experience managing pharmaceutical events
• Experience with Cvent is a plus
• Relevant experience in conference and event organization
• Equivalent experience organizing meetings within a similar industry and/or role is required
• Bachelor's Degree

Experience with Cvent

• Great benefits
• Competitive salary
• Annual bonus