Meetings Coordinator

• Assist in planning and management of APS in-house and off-site meetings
• Assist with the development and implementation of event plans and timelines and input of tasks and assignments in Asana
• Tracks tasks and goals in Asana to connect and stay on target with internal and cross departmental teams
• Update meetings calendar as well as meetings web information
• Assist with preparation of post-conference reports
• Provide administrative support
• Serve as meeting minutes scribe for the COSM Meetings
• Supports maintaining meeting supplies inventory
• Ensures orders are placed to maintain correct inventory
• Assists with shipping of Meetings Department and Membership materials to and from meetings including tracking, claims and billing
• Participates in pre-production planning meetings and execution with the meeting organizers and internal departments
• Manages meetings as assigned
• Other duties as assigned

• Minimum High School diploma or equivalent
• Minimum of two years of relevant experience
• Must be coachable and teachable, a team player with a willingness to share information
• Must be capable of multi-tasking in a high-volume environment and have the ability to effectively manage time, prioritize tasks and work within deadlines
• Ability to work under pressure and to adapt quickly to changing schedules
• Must be well organized, detail-oriented and have demonstrated effective follow-up skills
• Experience in the use of, Microsoft Office applications including Word, Excel, PowerPoint, Google Docs and Sheets
• Demonstrated effective communication skills (verbal, written and listening) and excellent interpersonal skills at all levels of business, with a strong orientation toward providing outstanding member services as part of a team
• Ability to work well with interdepartmental teams as well as independently
• Must have excellent interpersonal and organizational skills
• Proofreading and editing knowledge
• Excellent customer service

Experience in planning small meetings a plus

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account
• Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid office closures
• includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education 100% employer paid
• Professional Certification/Recertification 100% employer paid
• Training and professional development
• access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes