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Meetings and Events Coordinator

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lulafit

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Location:
United States , Chicago

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Category:
Hospitality and Tourism

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Contract Type:
Not provided

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Salary:

70000.00 - 80000.00 USD / Year
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Job Description:

Your mission is to own the details, logistics, and documentation that power successful meetings and events. You’ll plan and execute event logistics end to end, deliver a high touch, hospitality driven experience for tenants and guests, and ensure every event is well prepared, well run, and well reset. Through strong organization and on site execution, you support seamless delivery across meetings, tenant events, and community programming.

Job Responsibility:

  • Event Logistics & Run of Show: Own logistics planning for assigned bookings, including timelines, room setups, service flow, and run-of-show documentation across meetings, tenant events, and community programming
  • Vendor Coordination & Documentation: Coordinate vendors by confirming scope, timing, and requirements
  • Execution and Tenant Relationship Building: Serve as the on-site lead for assigned events, supporting setup, execution, and issue resolution
  • Conference Room & Bookable Space Support: Support bookings including intake, setup, AV coordination, catering support, teardown, and room resets
  • Tours & Advance Walkthroughs: Provide tours, advance walkthroughs, and early setup support to ensure tenant and client readiness prior to events
  • Space Readiness & Reset: Ensure spaces are event-ready
  • Post-Event Wrap & Learnings: Complete post-event documentation, capturing insights, issues, and learnings to support continuous improvement

Requirements:

  • 3–5 years of experience in event coordination, hospitality, workplace experience, restaurant multi-unit operations, or venue operations
  • Demonstrated experience planning and executing event logistics, including on-site support, vendor coordination, catering facilitation, and documentation management (permits, BEO's, COIs, etc.)
  • Familiarity with reservation/event platforms (e.g., Tripleseat), CRM systems, Google Workspace, and related event technology tools
  • Strong organizational skills with attention to detail, follow-through, and the ability to remain calm and solution-oriented during live events
  • Comfort working a flexible schedule, including early mornings, evenings, or occasional weekends

Nice to have:

  • Bilingual in Spanish and English is a plus
  • Experience supporting multi-unit or multi-location events is highly preferred
What we offer:
  • FREE employee-only medical coverage
  • a 4% employer 401(k) match
  • full access to the on-site wellness center
  • up to $4k annual bonus for top performance

Additional Information:

Job Posted:
February 18, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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