Meeting/Event Coordinator

• Assist in organizing in-person, virtual, and hybrid events, such as conferences, investor meetings, and client receptions
• Coordinate event logistics, including venue selection, catering arrangements, AV setup, shipping, and transportation needs
• Manage event registration processes, attendee communications, and tracking systems
• Oversee vendor relationships by handling invoices, contracts, payments, and compliance reviews
• Prepare event materials, including agendas, signage, name badges, presentations, and post-event surveys
• Support data-related tasks such as data collection, entry, formatting, and reporting for events
• Provide assistance with event websites, invitations, and marketing materials using platforms like Cvent and ExactTarget
• Offer on-site event support, including managing the registration desk, hosting attendees, and troubleshooting issues
• Contribute to budget tracking, reconciliation processes, and the preparation of team meeting agendas
• Generate reports and maintain event documentation, including post-program summaries and analysis

• Bachelor’s degree in Event Management, Marketing, Communications, Business, or a related field is preferred but not required
• Up to 2 years of internship or relevant experience in event planning, marketing, hospitality, or a similar field
• Strong organizational and multitasking abilities with a keen attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Outlook
• Ability to work in a fast-paced environment, manage multiple deadlines, and adapt to changing priorities
• Flexibility to work occasional evenings, weekends, or travel as required for event execution

Familiarity with platforms like Zoom, Cvent, and WebEx

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan