Meeting Coordinator II

• Manage and coordinate small to medium tiered events, conferences, and meetings
• provide consultative and strategic guidance to assigned internal and external customers in the execution of meetings and events
• implement planning techniques, methodologies and technologies to successful create experiences and events based on the direction of the customer
• Facilitate communications between stakeholders, attendees, and vendors to ensure alignment, transparency, and coordination
• effectively communicate and interact with all levels of management, in a highly professional manner
• conduct post event debriefs, reviews, or evaluations to gather feedback and implement improvements
• communicate and enforce policies to ensure legal, risk management and finance compliance
• Consults with management and company officials to discuss the logistical needs/expectations for meetings
• sources, conducts contract negotiations, and meeting specifications
• Oversees the attendee management, account reconciliation, and the execution of numerous meetings
• manage programs on-site
• serving as primary contact between client and all vendors
• Assist team and management on special project assignments in support of department, division and enterprise initiatives to include major events
• Ensure that all program procedures and activities are effectively developed, communicated to clients for approval, and executed within the required timeframe
• Review and audit all program related billing for accuracy, reconcile payments to vendors, and track and report expenses to clients
• ensures timely program delivery within budget
• maintain accurate records, systems input and complete file management as outlined in department policies and procedures
• Perform other duties as required

• Bachelor’s degree in business administration or related field
• Three to four years of related work experience
• Microsoft Office Suite – Intermediate
• Technical skills in various IT tools and technology, such as virtual meetings management, attendee management tools, online booking tools, meeting apps, etc.
• Versatility, flexibility, and ability to work within constant changing priorities with enthusiasm
• Strategic thinking, superb time management, judgment, and problem-solving skills
• Demonstration of a high level of integrity and ethics
• Thrive in a fast-paced environment and comfortable being accountable for decision making
• Relentless focus on clients’ needs and consistent rising of the bar on service excellence
• Ability to work nights and weekends when needed or scheduled

Travel and Global Meeting experience

• medical, dental, and vision coverage
• prescription drug coverage
• health care flexible spending
• dependent care flexible spending
• Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee)
• 401(k) plans
• annual bonuses
• opportunity to purchase company stock
• 11 paid holidays
• up to 20 days PTO
• state-mandated sick leave (Washington employees accrue 1-hour sick leave for every 40 hours worked)
• other leaves of absence