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Meeting and Events Assistant

United Kingdom, London Employment contract 36000.00 GBP / Year · Job Posted March 25, 2026
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Job Description

We are looking for Meetings & Events Assistants to join our Workplace Services Team. We pride ourselves on creating an environment that feels less like a workplace and more like a support system. We provide the guidance and tools you need to shine, and in return, you bring your passion for service. We are a group that looks out for one another and believe in instructing and guiding, ensuring everyone has the confidence to grow. Under the supervision of the Senior Events Coordinator, the Meetings & Events Assistant plays a key role in supporting meeting room and event coordinators, as well as guest services ambassadors, in overall event and hospitality coordination. This role demands strong attention to detail, proactive problem-solving, and the ability to anticipate and exceed the needs of hosts and guests.

Job Responsibility

  • Manage incoming event enquiries and respond in a timely, professional manner
  • Log and update event details using internal systems
  • Lead planning discussions and guide event hosts through every stage
  • Prepare tailored proposals and manage budgets carefully
  • Coordinate with internal teams and external suppliers for smooth delivery
  • Oversee all logistics on event days, ensuring high standards throughout
  • Support reporting, feedback collection, and continuous improvement

Requirements

  • Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall, Stronger Together
  • Have at least 2 years of experience in hospitality or events, covering both admin and operational duties
  • Thrive in busy environments and enjoy balancing multiple priorities
  • Communicate clearly and confidently with a variety of stakeholders
  • Pay close attention to the little details that make a big impact
  • Take initiative and enjoy solving challenges calmly and efficiently
  • Be approachable, reliable, and a natural team collaborator
  • Bring a positive energy and commitment to excellent service

What we offer

  • Exclusive travel and grocery discounts
  • Life assurance and cash rewards
  • Contributory pension scheme
  • Wellness programs
  • Employee Assistance Program
  • Digital GP services
  • Endless learning and development opportunities
  • WOW Awards for peer recognition
  • One paid day off annually to support a cause

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