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We are looking for Meetings & Events Assistants to join our Workplace Services Team. We pride ourselves on creating an environment that feels less like a workplace and more like a support system. We provide the guidance and tools you need to shine, and in return, you bring your passion for service. We are a group that looks out for one another and believe in instructing and guiding, ensuring everyone has the confidence to grow. Under the supervision of the Senior Events Coordinator, the Meetings & Events Assistant plays a key role in supporting meeting room and event coordinators, as well as guest services ambassadors, in overall event and hospitality coordination. This role demands strong attention to detail, proactive problem-solving, and the ability to anticipate and exceed the needs of hosts and guests.
Job Responsibility:
Manage incoming event enquiries and respond in a timely, professional manner
Log and update event details using internal systems
Lead planning discussions and guide event hosts through every stage
Prepare tailored proposals and manage budgets carefully
Coordinate with internal teams and external suppliers for smooth delivery
Oversee all logistics on event days, ensuring high standards throughout
Support reporting, feedback collection, and continuous improvement
Requirements:
Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall, Stronger Together
Have at least 2 years of experience in hospitality or events, covering both admin and operational duties
Thrive in busy environments and enjoy balancing multiple priorities
Communicate clearly and confidently with a variety of stakeholders
Pay close attention to the little details that make a big impact
Take initiative and enjoy solving challenges calmly and efficiently
Be approachable, reliable, and a natural team collaborator
Bring a positive energy and commitment to excellent service