Medical Staff Administrative Assistant Job at Robert Half (Santa Monica)

Medical Administrative Assistant

We are looking for a Medical Administrative Assistant to support daily front-off...

Location

United States , Fairport

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, receptionist, or medical office support role
ability to handle inbound calls effectively while communicating clearly with patients, staff, and visitors
strong data entry skills with careful attention to detail and accuracy
working knowledge of general administrative office procedures and standard clerical practices
proficiency with common office software and the ability to learn internal systems quickly
strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
reliable, detail-oriented demeanor and a customer-focused approach to front-office support

Job Responsibility

Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an orderly administrative area
respond to inbound telephone calls promptly, provide accurate information, and route messages to the appropriate team members
enter, update, and verify data in office records and internal databases with a high level of accuracy
coordinate appointments, maintain calendars, and assist with day-to-day scheduling needs for the office
prepare, organize, and file administrative documents to support efficient office operations and recordkeeping
provide general clerical support such as handling correspondence, scanning documents, and assisting with routine office tasks
support receptionist functions by monitoring incoming communications and helping ensure timely follow-up on requests

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Medical Administrative Assistant

We are looking for a Medical Administrative Assistant to support a busy healthca...

Location

United States , Boca Raton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a medical, veterinary, or other healthcare administrative setting is preferred
Demonstrated ability to learn new processes quickly and retain detailed information effectively
Strong organizational skills with the capacity to manage multiple tasks at the same time
Clear and attentive communication skills, both in person and over the phone
Proficiency with standard office software and routine administrative systems
Experience with administrative assistance, data entry, and general office support responsibilities.

Job Responsibility

Gather, review, and maintain detailed intake information while ensuring records are complete and well organized
Coordinate appointments and calendars to support smooth daily scheduling for staff and visitors
Enter, update, and verify data in office systems with a high level of accuracy and attention to detail
Handle front-desk and receptionist activities, including answering inbound calls and directing inquiries appropriately
Provide day-to-day administrative support across the office, adapting to changing priorities as needed
Work closely with colleagues to keep workflows efficient and ensure consistent support for daily operations.

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training.

Fulltime

Medical Administrative Assistant

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience, preferably within a healthcare, hospital, or medical staff setting
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational abilities with close attention to accuracy and detail
Effective written and verbal communication skills for working with a range of internal stakeholders
Ability to balance multiple assignments, manage deadlines, and stay productive in a fast-paced environment
Demonstrated discretion and professionalism when handling confidential or sensitive information
Experience with data entry, general office support, inbound call handling, or front desk responsibilities is helpful
Familiarity with credentialing processes, expirables tracking, or compliance-related databases is preferred

Job Responsibility

Oversee the tracking of time-sensitive items such as licenses, certifications, and other required medical staff documents to help maintain compliance
Keep credentialing and departmental records accurate, complete, and regularly updated across internal files and systems
Arrange department meetings by managing calendars, confirming attendance, and preparing agendas and supporting materials
Record clear, thorough meeting minutes and distribute finalized documentation promptly to appropriate stakeholders
Perform document control, filing, and data entry tasks to ensure information is organized and accessible
Follow up with physicians, team members, and leadership regarding outstanding paperwork, renewals, and submission deadlines
Provide day-to-day administrative support for the Medical Staff department, including general office coordination and communication assistance

What we offer

Medical, Dental and Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Fulltime

Medical Administrative Assistant

A leading Healthcare Sub-Acute Care Center is seeking a diligent and highly orga...

Location

United States , San Pedro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in authorizations and insurance verification within a Skilled Nursing Facility (SNF) or a sub-acute care center
Proficiency with MS Office and medical record software
Strong organizational, multi-tasking, and time-management skills with keen attention to detail
Effective verbal and written communication skills
Ability to handle confidential information and sensitive situations with integrity
Working knowledge of HIPAA regulations and basic medical terminology

Job Responsibility

Oversee daily administrative functions to facilitate efficient facility operations
Coordinate with patients, healthcare providers, and insurance companies to obtain treatment authorizations
Verify insurance coverage, including benefit validation and eligibility checks, and perform accurate patient data entry
Process referrals, pre-authorizations, and pre-certifications for all patient cases
Act as the first point of contact, answering phones, scheduling appointments, filing paperwork, and assisting patients and staff with inquiries
Communicate professionally and courteously with patients, families, physicians, facility staff, and external partners
Maintain strict compliance with HIPAA and patient confidentiality standards
Support other general administrative tasks and adapt to rapidly changing priorities

What we offer

Medical, Dental and Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Medical Administrative Assistant

A leading Healthcare Sub-Acute Care Center is seeking a diligent and highly orga...

Location

United States , San Pedro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in authorizations and insurance verification within a Skilled Nursing Facility (SNF) or a sub-acute care center is encouraged
Proficiency with MS Office and medical record software is essential
Strong organizational, multi-tasking, and time-management skills with keen attention to detail
Effective verbal and written communication skills
Ability to handle confidential information and sensitive situations with integrity
Working knowledge of HIPAA regulations and basic medical terminology

Job Responsibility

Oversee daily administrative functions to facilitate efficient facility operations
Coordinate with patients, healthcare providers, and insurance companies to obtain treatment authorizations
Verify insurance coverage, including benefit validation and eligibility checks, and perform accurate patient data entry
Process referrals, pre-authorizations, and pre-certifications for all patient cases
Act as the first point of contact, answering phones, scheduling appointments, filing paperwork, and assisting patients and staff with inquiries
Communicate professionally and courteously with patients, families, physicians, facility staff, and external partners
Maintain strict compliance with HIPAA and patient confidentiality standards
Support other general administrative tasks and adapt to rapidly changing priorities

What we offer

Medical, Dental and Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Medical Administrative Assistant

Our client is seeking a detail-oriented Medical Administrative Assistant with pr...

Location

United States , North Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a medical administrative role, ideally supporting a surgical or specialty clinic
Demonstrated expertise in prior authorizations and pre-certifications for surgical procedures
Hands-on experience with insurance verification and benefits coordination
Strong scheduling, time management, and multitasking skills
Proficiency with medical practice management software and electronic health records (EHR)
Excellent communication, customer service, and organizational abilities
Familiarity with HIPAA compliance and patient confidentiality standards

Job Responsibility

Process and manage prior authorizations and pre-certifications for surgeries
Verify patient insurance coverage, benefits, and coordinate with payers to assure approvals for scheduled treatments
Schedule patient appointments, surgeries, and follow-ups, ensuring efficient workflow and accurate calendar management
Communicate effectively with patients, insurance companies, medical providers, and other clinic staff
Maintain detailed and accurate patient records in compliance with HIPAA and clinic policies
Prepare and submit documentation required for insurance claims and authorizations
Provide general administrative support including phone coverage, patient check-in/check-out, filing, faxing, and office correspondence
Assist with billing inquiries and act as a liaison between patients and the billing department to resolve issues promptly
Support neurosurgeons and clinical staff with logistics and necessary paperwork for pre- and post-surgical processes

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Enrollment in company 401(k) plan

Fulltime

Medical Credentialing Administrative Assistant

We are looking for a detail-oriented Medical Administrative Assistant to support...

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience, preferably within a healthcare, hospital, or medical staff setting
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational skills with close attention to accuracy and detail, particularly in documentation and recordkeeping
Effective written and verbal communication skills, including the ability to prepare, document, and distribute meeting minutes and follow‑up correspondence to internal stakeholders
Ability to coordinate meetings, manage calendars, track action items, and balance multiple assignments while meeting deadlines in a fast‑paced environment
Demonstrated discretion and professionalism when handling confidential or sensitive information, including HIPAA‑regulated materials
Experience with data entry, general office support, inbound call handling, front desk responsibilities, or meeting coordination is helpful
Familiarity with credentialing processes, expirables tracking, compliance‑related databases, or Medical Staff Office workflows is preferred

Job Responsibility

Oversee the tracking of time‑sensitive items such as licenses, certifications, privileging documents, and other required medical staff records to support ongoing compliance
Maintain accurate, complete, and current credentialing and departmental records across internal files and systems
Arrange department and committee meetings by managing calendars, confirming attendance, preparing agendas, and assembling supporting materials
Record clear, thorough meeting minutes, track action items, and distribute finalized documentation promptly to physicians, leadership, and other stakeholders
Perform document control, filing, and data entry tasks to ensure information is organized, accessible, and audit‑ready
Follow up with physicians, team members, and leadership regarding outstanding paperwork, renewals, and submission deadlines
Provide day‑to‑day administrative support for the Medical Staff department, including office coordination, communication support, and confidential information handling

What we offer

Medical, Dental and Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Fulltime

Healthcare Administrative Assistant

Robert Half partners with top healthcare organizations to connect detail-oriente...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience, preferably within healthcare or medical office settings
Familiarity with EHR/EMR systems (e.g., Epic, Cerner, Athenahealth) is a plus
Strong organizational skills with the ability to multitask and prioritize
Excellent communication and interpersonal skills
High level of attention to detail and confidentiality
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)

Job Responsibility

Provide administrative support to healthcare providers, clinical staff, and leadership
Manage calendars, schedule appointments, and coordinate meetings
Handle patient intake, registration, and documentation with accuracy and confidentiality
Maintain and update electronic medical records (EMR/EHR systems)
Respond to patient inquiries via phone/email in a professional and timely manner
Assist with insurance verification, billing coordination, and referral processing
Prepare reports, correspondence, and general office documentation
Ensure compliance with HIPAA and organizational policies

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

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Medical Staff Administrative Assistant

Job Description

Job Responsibility

Requirements

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What we offer

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