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Medical Secretary

sheffieldchildrens.nhs.uk Logo

Sheffield Children's NHS Foundation Trust

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Location:
United Kingdom , Sheffield

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

24937.00 - 26598.00 GBP / Year
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Job Description:

An exciting opportunity has arisen to join the Ryegate Children's Centre, part of the Sheffield Children's Hospital, where you'll provide essential admin support to medical staff and clinical teams, liaising between the Trust, patients, GPs, and other healthcare professionals. You will work in a supportive team, prioritising tasks, meeting deadlines, and maintaining our standards of service. We are looking for flexibility, initiative, and a commitment to confidentiality. If you share our values and are passionate about making a positive difference, we'd love you to apply!

Job Responsibility:

  • Collect and action post for the clinical team
  • Handle enquiries from patients, GPs, hospitals, and staff by phone, email, and in person
  • Ensure tasks meet standard operating procedures and KPIs
  • Arrange investigations, follow-up work, and ensure results are filed in patient records
  • Maintain patient records, both paper and electronic
  • Type medical correspondence, including clinic letters and reports
  • Book appointments, reviews, investigations, and interpreters
  • Keep statistical records for audits and file correspondence in patient records
  • Provide secretarial support for meetings, including scheduling, minute-taking, and preparing materials
  • Prepare discharge summaries and inform patients and clinicians of outcomes
  • Follow the Trust's 18-week RTT process and book necessary reviews and interpreters
  • Perform general administration tasks, support staff induction and training, and manage office supplies and equipment repairs

Requirements:

  • 4 GCSEs Grace C or above including English
  • RSA III Typing / Word Processing or equivalent qualification or experience
  • Audio Typing experience
  • Experience of working with filing systems
  • Secretarial experience
  • Experience of working with different computer software (e.g. email, internet)
  • Experience of scheduling / coordination of activities and / or resources
  • Experience of working in a multi-disciplinary team
  • Experience of good customer or patient care
  • Adaptable to change
  • Attention to detail and accuracy

Nice to have:

  • NVQ2 in Business Administration or equivalent
  • Experience of working with confidential material
  • Medical Secretarial experience
  • Previous NHS experience
  • Experience with NHS / Healthcare software systems
What we offer:
  • Generous annual leave and pension schemes
  • Health and wellbeing programmes
  • Exclusive discounts

Additional Information:

Job Posted:
May 05, 2026

Expiration:
May 12, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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Sheffield Children's NHS Foundation Trust - All Job Offers
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