Medical Secretary Job at Great Western Hospitals NHS Foundation Trust (Swindon)

New

Medical Secretary

An exciting opportunity has arisen for a Medical Secretary to join our expanding...

Location

United Kingdom , Swindon

Salary:

25760.00 - 27476.00 GBP / Year

Great Western Hospitals NHS Foundation Trust

Expiration Date

July 08, 2026

Requirements

Educated to a minimum of 5 GCSE's (or equivalent) with GCSE of Grade C/4+ above or above inc both Maths and English
RSA II/II or equivalent demonstrable experience in typing/Audiotyping (i.e. speed over 60wpm)
Demonstrable working knowledge of Microsoft packages including Outlook, Word and Excel
Previous experience in a fast paced office environment
Experience dealing with members of the public
Running and organising outlook diary/calendar systems
Fast, accurate Typing skills
Good communication skills (written, face to face and on the telephone)
Ability to work effectively, independently and as part of a team
Audio transcription skills/experience

Job Responsibility

Audio-Typing clinic letters, referrals, reports, and other patient related documentation
File tests and loose histories regularly as appropriate, including placing on casenotes, scanning or cutting & pasting onto any indicated/necessary computer systems and or delivering to departments/health records
Learn the digital dictation system and ensure that processes are followed
Retrieve, log and return case notes / medical records and ensure that they are processed in accordance with Trust policy
To undertake administrative (E-referral/Choose and Book), clerical duties as required
To answer phones professionally, deal with queries wherever possible, record messages accurately and forward on to the appropriate individual for actioning
Request appointments/clinic bookings, cancellations, and expeditions as required
Maintain and update calendars/diaries, manage shared mailboxes and calendars and apply/record consultant/clinician leaves and prepare and submit expense and leave forms as required
Attend any meetings, arrange meetings, record minutes and undertake general secretarial duties of all descriptions for the consultants/clinicians/department as required
To provide a friendly, professional, complete and fully comprehensive administrative, secretarial and clerical service to the department including audio transcription service to the specialist nurses, doctors and/or consultants

Fulltime

New

Medical Secretary

Location

United Kingdom , London

Salary:

20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Exceptional written and verbal communication skills
Maintain a positive and helpful attitude at all times
Knowledge of semble
Highly organised nature
Excellent attention to detail
Ability to multi- task and work well under pressure
Good IT skills with knowledge of Microsoft Office
Approachable and friendly disposition, dealing with patients

Job Responsibility

Diary management for consultants
Preparing medical reports for patients
Updating secretarial templates
Photocopying, scanning, and faxing
Taking receipt of deliveries
Booking rooms for meetings
Promptly collecting notes from wards and taking to archive
Answering incoming calls and emails and transferring as requirement
Dealing with highly confidential information
Aware of health and safety policies related to this role

Medical Secretary

The Hermitage Clinic is a 112 bed private hospital in Lucan, West Dublin. Our sp...

Location

Ireland , Lucan

Salary:

Not provided

Blackrock Health Hermitage Clinic

Expiration Date

Until further notice

Requirements

Leaving Certificate or equivalent
2 years administration experience in a busy administrative role
Experience with audio dictation
Medical terminology
Previous hospital experience
Experience working with a Patient information System

Job Responsibility

Meet and greet Patients and their families arriving in the Consultant Suite, providing an excellent customer service to patients
Provide an efficient, friendly and professional service to the designated area
To devise and implement methods of ensuring the efficiency and quality of the administrative support to the Consultant
To organise and schedule the Consultant’s Diaries
To carry out all typing duties proficiently with particular attention to accuracy, presentation and speed
To conduct all telephone communication in a professional and discreet manner
To ensure all patient records are accurately maintained
Update and maintain the relevant hospital information systems (including Meditech, RIS/PACS as relevant)
Book and arrange appointments accurately for the Consultant
Ensure necessary forms and paperwork are completed in relation to private health insurers

What we offer

Competitive salary
An Education Support Programme
Development opportunities
Opportunities for career progression
Access to a Pension Scheme
Subsidised Restaurant
Free staff car parking
Employee Assistance Programme
Life Assurance

Fulltime

Medical Secretary

We are looking for a detail-oriented Medical Secretary to support a busy healthc...

Location

United States , Piscataway

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a medical office, clinic, or other healthcare administrative setting
Working knowledge of electronic medical records, including MEDENT or similar EMR platforms
Experience supporting scheduling functions, patient coordination, and medical billing processes
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Clear written and verbal communication skills, including a detail-oriented approach to patient interaction
Ability to handle confidential information with discretion and maintain accurate documentation

Job Responsibility

Coordinate daily administrative activities to keep the medical office running efficiently and ensure timely support for staff and patients
Organize appointments, referrals, follow-up visits, diagnostic testing, and procedures while maintaining accurate scheduling records
Assist with patient account support by handling billing-related administrative tasks, reviewing charges, and helping reconcile payments
Maintain medical records and office documentation with a strong focus on accuracy, confidentiality, and compliance with healthcare standards
Support onboarding and day-to-day guidance for new team members, including assisting with process documentation and workflow training
Monitor staff schedules, time records, absences, and coverage needs to help maintain consistent office operations
Respond to patient questions and concerns in a courteous manner, partnering with internal teams to help resolve service issues promptly
Track supply levels, report equipment concerns, and prepare routine reports, departmental files, and office performance data
Serve as a resource for office systems and electronic medical record tools by assisting staff with basic troubleshooting and user support

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Medical Secretary

Band 3 Medical Secretary - Haematology Ulster Hospital, South Eastern Health & S...

Location

United Kingdom , County Antrim

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Word processing and audio typing of clinical correspondence and reports
Managing incoming and outgoing mail
Handling telephone calls and responding to general enquiries
Maintaining diaries and scheduling appointments
Organising and attending meetings, including minute taking
Processing and managing information, including statistical data
Filing, scanning, and photocopying documentation
Progress chasing and responding to non-routine queries

Job Responsibility

Word processing and audio typing of clinical correspondence and reports
Managing incoming and outgoing mail
Handling telephone calls and responding to general enquiries
Maintaining diaries and scheduling appointments
Organising and attending meetings, including minute taking
Processing and managing information, including statistical data
Filing, scanning, and photocopying documentation
Progress chasing and responding to non-routine queries
Promote effective team working and a culture of openness and accountability
Adhere to all Trust policies, including equality, health and safety, and infection control

What we offer

paid holidays
pension

Fulltime

Medical Secretary

Our brand-new clinic of surgical excellence, located in the heart of Saint-Miche...

Location

Canada , Saint-Léonard

Salary:

25.00 - 30.00 CAD / Hour

Randstad

Expiration Date

June 29, 2026

Requirements

Mandatory proficiency in Omnimed software (no candidates will be considered without this skill)
Excellent customer service skills and empathy
Bilingualism (French/English) is a major asset
Ability to work in a startup environment (new structure)

Job Responsibility

Greeting patients in person and over the phone
Appointment scheduling and waiting room management
Basic administrative support
Transcription and preparation of surgery files
Liaison with pharmacies and hospitals
Confidential management of results and reports

What we offer

Temporary contract of one month minimum
Work location: Montreal, Saint-Michel district (close to transport)
Join a dynamic team in the Saint-Michel sector
Schedule: Full-time, 37.5 hours per week
Salary: Between $25 and $30 per hour (depending on experience)

Fulltime

Medical Secretary

Join Our Team - Medical Secretary Ulster Hospital. We're proud to deliver outsta...

Location

United Kingdom , County Antrim

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Excellent communication and IT skills
Works well both independently and as part of a team
Can use their initiative to solve problems and prioritise tasks
Values confidentiality, professionalism, and quality in everything they do

Job Responsibility

Provide comprehensive secretarial and administrative support across your department
Carry out word processing, audio typing, and report preparation
Manage diaries, mail, and meeting arrangements
Handle enquiries and phone calls professionally and efficiently
Take accurate minutes and ensure follow-up actions are completed
Support non-routine activities such as progress tracking and problem-solving
Maintain organised filing systems, prepare statistical information, and ensure accurate record keeping

What we offer

Paid holidays plus pension
Supportive colleagues and a collaborative working culture
Opportunities for learning, development, and career progression
A strong commitment to equality, inclusion, and staff wellbeing
A safe, respectful environment that promotes health, safety, and professional growth

Fulltime

Medical Secretary

Are you a customer-oriented professional with strong technology skills seeking a...

Location

United States , New Haven

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience as a Medical Secretary or in a similar role
Proficiency in electronic medical record systems such as MEDENT, Epic EMR, or similar platforms
Strong communication skills, including the ability to interact professionally with diverse populations
Knowledge of basic medical terminology and office procedures
Experience in medical billing and scheduling processes
Ability to multitask and prioritize effectively in fast-paced environments
Familiarity with Microsoft Excel and other basic office software tools

Job Responsibility

Serve as the first point of contact for patients, providing warm, professional, and responsive customer service
Schedule appointments and manage patient information using EPIC or similar EMR systems
Answer and triage phone calls, using effective listening and professional telephone etiquette
Accurately process and direct inquiries from patients, providers, and staff
Coordinate administrative tasks, ensuring timeliness and accuracy in a fast-paced environment
Uphold confidentiality and follow clinic protocols at all times

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Select Country

Medical Secretary

Job Description

Job Responsibility

Requirements

Nice to have

Looking for more opportunities?

Medical Secretary

Medical Secretary

Medical Secretary

Medical Secretary

Medical Secretary

Medical Secretary

Medical Secretary

Medical Secretary

Medical Secretary

Our AI answers in your language