Medical Secretary Job at Brook-St Hiredonline (County Antrim)

Job Description

Band 3 Medical Secretary - Haematology Ulster Hospital, South Eastern Health & Social Care Trust Full-time Monday to Friday, 8:00am - 4:00pm The South Eastern Health & Social Care Trust is seeking to appoint a motivated and organised Band 3 Medical Secretary to join the Haematology team based at the Ulster Hospital. This is an excellent opportunity to contribute to a busy and supportive department, providing high-quality administrative and secretarial support to clinical teams while ensuring an efficient service for patients and staff. Role Overview: The successful candidate will provide comprehensive secretarial and administrative support within the Haematology Office. The role requires a proactive individual with excellent organisational and communication skills, capable of managing a varied workload and using their initiative in a fast-paced healthcare environment.

Job Responsibility

Word processing and audio typing of clinical correspondence and reports
Managing incoming and outgoing mail
Handling telephone calls and responding to general enquiries
Maintaining diaries and scheduling appointments
Organising and attending meetings, including minute taking
Processing and managing information, including statistical data
Filing, scanning, and photocopying documentation
Progress chasing and responding to non-routine queries
Promote effective team working and a culture of openness and accountability
Adhere to all Trust policies, including equality, health and safety, and infection control
Maintain high standards of professionalism, confidentiality, and data protection in line with GDPR and Trust policies
Contribute to a clean, safe, and efficient working environment
Demonstrate commitment to ongoing personal and professional development
Deliver a high standard of service, treating patients, colleagues, and the public with courtesy and respect

Requirements

Word processing and audio typing of clinical correspondence and reports
Managing incoming and outgoing mail
Handling telephone calls and responding to general enquiries
Maintaining diaries and scheduling appointments
Organising and attending meetings, including minute taking
Processing and managing information, including statistical data
Filing, scanning, and photocopying documentation
Progress chasing and responding to non-routine queries

What we offer

paid holidays
pension

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Medical Secretary

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