Medical Records Administrative Assistant Job at Robert Half (SeaTac)

Medical Administrative Assistant

We are looking for a Medical Administrative Assistant to support daily front-off...

Location

United States , Fairport

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, receptionist, or medical office support role
ability to handle inbound calls effectively while communicating clearly with patients, staff, and visitors
strong data entry skills with careful attention to detail and accuracy
working knowledge of general administrative office procedures and standard clerical practices
proficiency with common office software and the ability to learn internal systems quickly
strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
reliable, detail-oriented demeanor and a customer-focused approach to front-office support

Job Responsibility

Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an orderly administrative area
respond to inbound telephone calls promptly, provide accurate information, and route messages to the appropriate team members
enter, update, and verify data in office records and internal databases with a high level of accuracy
coordinate appointments, maintain calendars, and assist with day-to-day scheduling needs for the office
prepare, organize, and file administrative documents to support efficient office operations and recordkeeping
provide general clerical support such as handling correspondence, scanning documents, and assisting with routine office tasks
support receptionist functions by monitoring incoming communications and helping ensure timely follow-up on requests

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Medical Administrative Assistant

We are looking for a Medical Administrative Assistant to support a busy healthca...

Location

United States , Boca Raton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a medical, veterinary, or other healthcare administrative setting is preferred
Demonstrated ability to learn new processes quickly and retain detailed information effectively
Strong organizational skills with the capacity to manage multiple tasks at the same time
Clear and attentive communication skills, both in person and over the phone
Proficiency with standard office software and routine administrative systems
Experience with administrative assistance, data entry, and general office support responsibilities.

Job Responsibility

Gather, review, and maintain detailed intake information while ensuring records are complete and well organized
Coordinate appointments and calendars to support smooth daily scheduling for staff and visitors
Enter, update, and verify data in office systems with a high level of accuracy and attention to detail
Handle front-desk and receptionist activities, including answering inbound calls and directing inquiries appropriately
Provide day-to-day administrative support across the office, adapting to changing priorities as needed
Work closely with colleagues to keep workflows efficient and ensure consistent support for daily operations.

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training.

Fulltime

Medical Administrative Assistant

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience, preferably within a healthcare, hospital, or medical staff setting
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational abilities with close attention to accuracy and detail
Effective written and verbal communication skills for working with a range of internal stakeholders
Ability to balance multiple assignments, manage deadlines, and stay productive in a fast-paced environment
Demonstrated discretion and professionalism when handling confidential or sensitive information
Experience with data entry, general office support, inbound call handling, or front desk responsibilities is helpful
Familiarity with credentialing processes, expirables tracking, or compliance-related databases is preferred

Job Responsibility

Oversee the tracking of time-sensitive items such as licenses, certifications, and other required medical staff documents to help maintain compliance
Keep credentialing and departmental records accurate, complete, and regularly updated across internal files and systems
Arrange department meetings by managing calendars, confirming attendance, and preparing agendas and supporting materials
Record clear, thorough meeting minutes and distribute finalized documentation promptly to appropriate stakeholders
Perform document control, filing, and data entry tasks to ensure information is organized and accessible
Follow up with physicians, team members, and leadership regarding outstanding paperwork, renewals, and submission deadlines
Provide day-to-day administrative support for the Medical Staff department, including general office coordination and communication assistance

What we offer

Medical, Dental and Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Fulltime

Medical Administrative Assistant

A leading Healthcare Sub-Acute Care Center is seeking a diligent and highly orga...

Location

United States , San Pedro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in authorizations and insurance verification within a Skilled Nursing Facility (SNF) or a sub-acute care center
Proficiency with MS Office and medical record software
Strong organizational, multi-tasking, and time-management skills with keen attention to detail
Effective verbal and written communication skills
Ability to handle confidential information and sensitive situations with integrity
Working knowledge of HIPAA regulations and basic medical terminology

Job Responsibility

Oversee daily administrative functions to facilitate efficient facility operations
Coordinate with patients, healthcare providers, and insurance companies to obtain treatment authorizations
Verify insurance coverage, including benefit validation and eligibility checks, and perform accurate patient data entry
Process referrals, pre-authorizations, and pre-certifications for all patient cases
Act as the first point of contact, answering phones, scheduling appointments, filing paperwork, and assisting patients and staff with inquiries
Communicate professionally and courteously with patients, families, physicians, facility staff, and external partners
Maintain strict compliance with HIPAA and patient confidentiality standards
Support other general administrative tasks and adapt to rapidly changing priorities

What we offer

Medical, Dental and Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Medical Administrative Assistant - Orthopedics West (Roosevelt)

Provides secretarial and clinical support to physicians and surgeons and perform...

Location

United States , New York

Salary:

26.24 - 32.73 USD / Hour

Mount Sinai Health System

Expiration Date

Until further notice

Requirements

Associates Degree or High School Diploma/GED plus two years of related experience
Graduate of a Medical Assistant Program if performing clinical duties
3 years of related experience
Certification: Certified Medical Assistant required if performing Medical Assistant duties

Job Responsibility

May schedule appointments for patients
Take detailed clinical phone messages for physician or advanced allied healthcare provider
Acquire insurance authorizations for procedures and tests ordered by attending physician
May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician for the review and approval by the ordering physician
Maintain logging system as required for tracking test results
Assist in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms)
May schedule surgeries/procedures or work in conjunction with Surgical Coordinator verifying times with patients
preparing charts, pre-admissions and consent forms as necessary
May be responsible for Medical Assistant duties if qualified, such as performing venipuncture and/or EKGs, checking schedules and organizing patient flow
accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring and dressing, as well as collecting and processing specimens and point of care testing, preparing for exam, etc

Medical Administrative Assistant

A leading Healthcare Sub-Acute Care Center is seeking a diligent and highly orga...

Location

United States , San Pedro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in authorizations and insurance verification within a Skilled Nursing Facility (SNF) or a sub-acute care center is encouraged
Proficiency with MS Office and medical record software is essential
Strong organizational, multi-tasking, and time-management skills with keen attention to detail
Effective verbal and written communication skills
Ability to handle confidential information and sensitive situations with integrity
Working knowledge of HIPAA regulations and basic medical terminology

Job Responsibility

Oversee daily administrative functions to facilitate efficient facility operations
Coordinate with patients, healthcare providers, and insurance companies to obtain treatment authorizations
Verify insurance coverage, including benefit validation and eligibility checks, and perform accurate patient data entry
Process referrals, pre-authorizations, and pre-certifications for all patient cases
Act as the first point of contact, answering phones, scheduling appointments, filing paperwork, and assisting patients and staff with inquiries
Communicate professionally and courteously with patients, families, physicians, facility staff, and external partners
Maintain strict compliance with HIPAA and patient confidentiality standards
Support other general administrative tasks and adapt to rapidly changing priorities

What we offer

Medical, Dental and Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Medical Administrative Executive Assistant

Medical Administrative Executive Assistant Reports To Practice Manager and Busin...

Location

United States , West Harrison

Salary:

70000.00 - 95000.00 USD / Year

Goodwin Recruiting

Expiration Date

Until further notice

Requirements

Associate degree required
Bachelor's degree preferred
Minimum of 3 years of experience in an administrative assistant or medical administrative role
Strong multitasking, organizational, and time-management skills
Excellent written and verbal communication skills
Professional phone etiquette and interpersonal skills
Ability to prioritize tasks and work independently in a fast-paced environment
Knowledge of insurance procedures and medical office workflows
Strong attention to detail and problem-solving abilities
Proficiency with Microsoft Office Suite and EMR systems such as Epic or Dr. Chrono preferred

Job Responsibility

Manage physician and practice calendars, including meetings, calls, vendors, and scheduling priorities
Coordinate and confirm appointments, meetings, and networking events
Answer, screen, and direct phone calls while ensuring timely follow-up
Serve as the primary point of contact for patients, providers, and vendors
Expedite patient and provider requests, including prescription renewals and medical documentation
Confirm patient appointments at least 48 hours in advance
Assist with patient check-in and ensure all demographic and insurance information is entered accurately into the EMR system
Verify insurance eligibility prior to appointments
Obtain and document authorizations for radiology studies, therapies, and medical equipment
Coordinate with radiology facilities and outside providers for scheduling and approvals

Fulltime

Medical Credentialing Administrative Assistant

We are looking for a detail-oriented Medical Administrative Assistant to support...

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience, preferably within a healthcare, hospital, or medical staff setting
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational skills with close attention to accuracy and detail, particularly in documentation and recordkeeping
Effective written and verbal communication skills, including the ability to prepare, document, and distribute meeting minutes and follow‑up correspondence to internal stakeholders
Ability to coordinate meetings, manage calendars, track action items, and balance multiple assignments while meeting deadlines in a fast‑paced environment
Demonstrated discretion and professionalism when handling confidential or sensitive information, including HIPAA‑regulated materials
Experience with data entry, general office support, inbound call handling, front desk responsibilities, or meeting coordination is helpful
Familiarity with credentialing processes, expirables tracking, compliance‑related databases, or Medical Staff Office workflows is preferred

Job Responsibility

Oversee the tracking of time‑sensitive items such as licenses, certifications, privileging documents, and other required medical staff records to support ongoing compliance
Maintain accurate, complete, and current credentialing and departmental records across internal files and systems
Arrange department and committee meetings by managing calendars, confirming attendance, preparing agendas, and assembling supporting materials
Record clear, thorough meeting minutes, track action items, and distribute finalized documentation promptly to physicians, leadership, and other stakeholders
Perform document control, filing, and data entry tasks to ensure information is organized, accessible, and audit‑ready
Follow up with physicians, team members, and leadership regarding outstanding paperwork, renewals, and submission deadlines
Provide day‑to‑day administrative support for the Medical Staff department, including office coordination, communication support, and confidential information handling

What we offer

Medical, Dental and Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Fulltime

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Medical Records Administrative Assistant

Job Description

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Requirements

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