Medical Front Office Specialist Job at Robert Half (Indianapolis)

Medical Front Office Specialist

We are seeking a professional and detail-oriented Medical Front Office Specialis...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 2 years of experience in a medical office or front desk healthcare setting preferred
Additional experience in a business office environment is preferred
Familiarity with electronic medical records and routine front office computer systems
Ability to verify insurance information, manage patient check-in, and maintain accurate account details
Strong organizational skills with the ability to handle multiple tasks in a fast-paced practice
Clear communication skills and a detail-oriented, patient-focused approach to service

Job Responsibility

Greet patients and visitors in a courteous and professional manner
Answer and route incoming calls, respond to inquiries, and relay messages promptly
Schedule, confirm, and update patient appointments
Verify patient information, insurance details, and demographic records
Complete patient check-in and check-out processes efficiently
Maintain accurate records and ensure documentation is entered correctly into the system
Assist with records management, filing, scanning, and general administrative tasks
Coordinate with clinical and administrative staff to support smooth office operations
Handle sensitive patient information in compliance with privacy standards

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Medical Front Office Specialist

We are seeking a highly organized and patient-focused Medical Front Office Speci...

Location

United States , Carmel

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Previous experience in a medical office, healthcare administration or front desk role preferred
Familiarity with electronic medical records systems and medical scheduling software preferred
Strong communication, customer service and organizational skills
Ability to multitask and work effectively in a busy healthcare setting
Knowledge of insurance verification and patient registration processes is a plus

Job Responsibility

Greet patients and visitors in a courteous and professional manner
Answer and direct incoming phone calls
Schedule, confirm and reschedule patient appointments
Verify insurance information and collect copays or other payments
Maintain accurate patient records and update demographic information
Manage patient check-in and check-out processes
Respond to patient inquiries regarding appointments, forms and office procedures
Support medical staff with administrative tasks as needed
Ensure the front desk and reception area remain organized and welcoming
Maintain confidentiality and comply with HIPAA and office policies

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Parttime

Medical Front Office Specialist

Our team is seeking a dedicated Medical Front Office Specialist to provide best-...

Location

United States , Carmel

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate or bachelor’s degree preferred
At least 1 year of experience in a medical office or healthcare setting (preferred)
Proficiency with electronic medical records systems and Microsoft Office Suite
Strong communication, organizational, and multitasking abilities
Excellent customer service and interpersonal skills
Detail-oriented with an understanding of insurance verification and patient billing processes

Job Responsibility

Greet patients and visitors, creating a professional and welcoming atmosphere
Answer incoming calls, schedule appointments, and manage the provider’s calendar
Register new patients, verify insurance, and maintain electronic medical records
Collect co-pays and process payments accurately
Provide timely and courteous responses to patient inquiries and resolve issues as needed
Coordinate patient flow, ensuring timely check-in and check-out
Ensure confidentiality and compliance with HIPAA and all applicable regulations
Assist with other front office duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training

Fulltime

New

Medical Front Desk Specialist

We are looking for a Medical Front Desk Specialist to support daily patient-faci...

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a medical front desk, healthcare reception, or similar patient-facing office role
Bilingual in Spanish and English
Hands-on ability to schedule patients, manage check-ins, and handle routine front office responsibilities efficiently
Experience collecting insurance details and processing patient copayments with accuracy and professionalism
Familiarity with basic medical terminology used in a clinical or outpatient setting
Strong communication and customer service skills
Ability to multitask in a fast-paced environment while maintaining attention to detail and confidentiality

Job Responsibility

Welcome patients upon arrival, confirm appointment details, and manage the check-in process
Coordinate appointment calendars by booking, adjusting, and confirming visits
Obtain and verify insurance information and collect copayments
Provide required forms to patients and review documents for completeness
Escort patients to exam rooms when needed and record basic measurements
Gather reports and supporting documentation for clinical staff
Answer front desk inquiries in person and by phone, maintaining an organized reception area

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Medical Front Desk Specialist

We are looking for a Medical Front Desk Specialist to support daily front office...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree in administration or a related field preferred, along with at least 5 years of relevant front office or administrative experience
Demonstrated background in medical reception, patient scheduling, office coordination, or similar administrative support functions
Strong working knowledge of Microsoft Office applications and comfort using EMR or electronic medical records systems
Solid understanding of medical terminology, patient service practices, and front desk procedures in a healthcare setting
Excellent verbal and written communication skills with the ability to interact effectively with patients, visitors, and staff at all levels
Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy, a detail-oriented approach, and attention to detail
High level of integrity, flexibility, teamwork, and respect for confidential information
Compassionate and service-oriented approach with a dependable work ethic and a detail-oriented presence in an on-site office setting

Job Responsibility

Welcome patients, guests, and vendors in a courteous manner, determine their needs, and guide them to the appropriate staff or location
Answer and route a high volume of internal and external phone calls, providing accurate information and ensuring timely follow-up when needed
Support front desk workflows such as patient check-in, appointment coordination, visitor assistance, and upkeep of reception processes
Prepare, update, and organize correspondence, reports, presentations, and other office materials using standard business software
Maintain filing systems, records, and reference documents while ensuring information is accessible, accurate, and handled confidentially
Coordinate meetings and office activities, including scheduling, logistics, and communication with internal team members and external contacts
Assist with general administrative operations such as supply ordering, record maintenance, basic bookkeeping tasks, and office equipment support
Review routine office procedures, identify opportunities to improve efficiency, and contribute to special projects or additional assignments as needed
Handle protected health information in accordance with privacy standards, organizational policies, and applicable federal and state regulations

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Medical Front Desk Specialist

We are looking for a Medical Front Desk Specialist to support daily patient-faci...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in a medical front office, reception, or patient access environment
Strong interpersonal skills with the ability to deliver courteous and patient-focused service
Clear verbal and written communication skills for interacting with patients, providers, and administrative teams
Familiarity with appointment scheduling, patient check-in, and general reception workflows in a healthcare setting
Working knowledge of insurance processes and basic ICD-10 diagnosis coding
Comfort using computers and medical office software
Understanding of basic medical terminology and the ability to apply it accurately in day-to-day tasks

Job Responsibility

Welcome patients upon arrival, guide them through the sign-in process, and provide attentive front desk support throughout their visit
Enter information for new patients and maintain accurate demographic records for returning patients in the practice system
Manage the appointment calendar by arranging, adjusting, and canceling visits while keeping scheduling details current
Work closely with hospital clinics and internal departments to align appointments and support coordinated patient care
Reach out to patients in advance of upcoming visits to verify attendance and help reduce scheduling gaps
Prepare and print prescription-related documents each day in accordance with office procedures
Complete checkout activities after appointments, ensuring follow-up needs and next steps are properly addressed

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Medical Front Desk Specialist

We are looking for a detail-oriented Medical Front Desk Specialist to support da...

Location

United States , Eugene

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in a medical front office, clinic reception, or similar healthcare administrative setting
Ability to schedule patient appointments accurately while balancing changing priorities throughout the day
Working knowledge of patient check-in procedures and general receptionist responsibilities
Familiarity with basic medical terminology used in outpatient or clinical environments
Comfort using EHR systems and standard office software for data entry and record maintenance
Strong communication skills and a detail-oriented, patient-focused approach to front desk service

Job Responsibility

Welcome patients upon arrival, confirm appointment details, and guide them through the check-in process efficiently
Coordinate provider calendars by arranging, updating, and confirming patient appointments based on office needs
Manage front office communications by answering calls, responding to routine inquiries, and directing messages appropriately
Maintain accurate patient information in electronic health record systems and update documentation as needed
Support daily reception activities such as verifying basic intake details, preparing visit-related paperwork, and organizing records
Assist with administrative workflows that keep the medical office running smoothly and aligned with patient service expectations

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Medical Front Desk Specialist

We are looking for a Medical Front Desk Specialist to support daily patient-faci...

Location

United States , Coon Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a medical reception, front office, or patient access position
Working knowledge of patient scheduling processes within a healthcare environment
Ability to perform patient check-in duties with a high level of accuracy and professionalism
Strong verbal communication and customer service skills when interacting with patients, families, and staff
Familiarity with standard front desk administrative tasks, including phone support and document handling
Basic understanding of medical terminology used in everyday clinic operations
Strong organizational skills with the ability to manage multiple priorities in a busy setting

Job Responsibility

Welcome patients upon arrival, guide them through the intake process, and ensure check-in information is complete and accurate
Coordinate appointment calendars by arranging, confirming, and adjusting visits based on clinic needs and patient requests
Manage front desk communications by answering calls, responding to routine inquiries, and directing messages to the appropriate staff members
Maintain orderly patient records and update demographic, insurance, and visit-related details within office systems
Support smooth clinic flow by monitoring waiting areas, communicating delays, and helping patients with general front office needs
Handle administrative reception tasks such as preparing forms, processing paperwork, and assisting with routine office documentation
Use basic medical terminology appropriately when speaking with patients and collaborating with clinical and administrative teams

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Medical Front Office Specialist

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