Medical Front Office Specialist Job at Robert Half (Carmel)

Medical Front Desk Specialist

This role is crucial to our healthcare team, with responsibilities ranging from ...

Location

United States , Windham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in answering and managing inbound calls, providing information, and redirecting calls as necessary
Ability to handle billing functions, including processing payments and maintaining financial records
Familiarity with creating and interpreting charts and graphs, ideally in a medical context
Experience checking in patients, managing appointments, and updating patient records
Strong communication skills to answer patient queries effectively and professionally
Knowledge of medical terminology and procedures is beneficial
High level of organization and attention to detail
Ability to maintain patient confidentiality and adhere to HIPAA guidelines
Proficiency in using medical software systems for scheduling and record keeping
Previous experience in a medical front desk role is preferred

Job Responsibility

Provide a warm, detail oriented welcome to patients upon their arrival at the clinic
Handle incoming calls, providing information or directing them to the appropriate departments or personnel
Manage the scheduling and confirmation of patient appointments, while keeping the calendar updated and notifying patients of their upcoming appointments
Gather and input patient information accurately, including personal details, insurance details, and medical history
Maintain and manage patient files and records in accordance with HIPAA regulations, ensuring they are updated, organized, and confidential
Verify patient insurance information and liaise with insurance companies for approval of services or procedures as needed
Process and manage patient payments, including issuing receipts for co-pays, deductibles, and outstanding balances
Facilitate effective communication with doctors, nurses, and other healthcare professionals to ensure coordinated patient care and appointment scheduling
Prepare and dispatch appointment reminders, patient forms, or follow-up letters as necessary
Oversee office supplies, ensuring necessary materials are available and properly stocked

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Medical Front Office Specialist

A respected primary care facility is seeking a professional and organized Medica...

Location

United States , Austin

Salary:

18.00 - 26.00 USD / Hour

Revel Staffing

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
one year of medical office experience preferred
Prior experience in primary care or medical front office strongly preferred
Proficiency with electronic medical record (EMR) systems
Strong communication, customer service, and multitasking skills
Excellent attention to detail and accuracy in data entry
MediClear Certification (or equivalent) required

Job Responsibility

Greet and assist patients and visitors with professionalism and compassion
Check patients in and out, verify insurance, and collect co-pays or balances
Enter and update demographic and insurance data in the electronic medical record (EMR) system
Schedule, confirm, and manage patient appointments
Process medical record release requests and maintain strict confidentiality
Obtain insurance authorizations and precertifications as required
Reconcile daily reports, payments, and deposits for accuracy
Provide administrative and clerical support to physicians and clinical staff as needed

What we offer

Paid time off (PTO)
Health, dental, and vision insurance options
Retirement plan with employer match
Long- and short-term disability coverage
Tuition reimbursement and career advancement programs
Employee assistance programs (EAP), parental leave, and adoption assistance
Opportunities to give back through community programs

Fulltime

Medical Front Desk Specialist

Our expanding medical practice is looking for a skilled Medical Front Desk Speci...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous healthcare front desk, medical office, or customer service experience is a strong plus
Comfort using electronic medical records and scheduling systems
Cordial communication style, attention to detail, and ability to stay calm under pressure
A passion for helping people and delivering stellar patient experiences
Strong time management and organization skills

Job Responsibility

Greetings and check-in of patients with courtesy and professionalism
Handling a high volume of phone calls, scheduling appointments, and addressing patient inquiries
Overseeing patient registration, insurance verification, and confirming appointments
Maintaining accurate and confidential patient records
Partnering with nurses, physicians, and support staff to ensure efficient clinic operations
Addressing unexpected issues with quick and effective solutions
Keeping the front office environment organized, welcoming, and compliant with practice standards

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Medical Front Desk Specialist

We are looking for a Medical Front Desk Specialist to join our team in Jupiter, ...

Location

United States , Jupiter

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a medical front office or receptionist role
Proficiency in scheduling patient appointments and managing medical office workflows
Strong understanding of patient check-in procedures and basic medical terminology
Excellent communication and interpersonal skills for interacting with patients and staff
Ability to multitask and remain organized in a fast-paced environment
Attention to appearance and adherence to a business casual dress code with scrubs
Familiarity with office systems and procedures in a medical setting
Detail-oriented with the ability to handle sensitive patient information responsibly

Job Responsibility

Greet patients and visitors warmly, creating a welcoming and detail-oriented front-office atmosphere
Manage patient check-in processes, including verifying information and collecting necessary copayments
Schedule patient appointments efficiently while coordinating with medical staff to ensure availability
Perform receptionist duties, such as answering phone calls, responding to inquiries, and directing calls to appropriate personnel
Maintain the organization of the front desk area and ensure all patient records are properly handled
Utilize basic medical terminology to assist with administrative tasks and communicate effectively with patients and staff
Ensure compliance with office policies and procedures while maintaining a business casual appearance with scrubs
Assist in resolving patient concerns or questions promptly and courteously
Support the medical staff by maintaining accurate documentation and timely communication
Contribute to a positive and efficient work environment by collaborating with other team members

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Medical Front Desk Specialist

We are looking for a dedicated Medical Front Desk Specialist to join our team in...

Location

United States , Beverly Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years’ experience in a medical office setting, with knowledge of front desk operations and scheduling
Proficiency in patient appointment scheduling and check-in processes
Familiarity with HIPAA compliance and patient privacy regulations
Excellent communication and interpersonal skills, with the ability to handle patient interactions calmly and professionally
Strong organizational abilities to manage multiple tasks and ensure efficient operations
Ability to handle inbound calls effectively and address patient needs promptly

Job Responsibility

Welcome patients warmly and courteously to create a positive first impression
Schedule, confirm, and adjust patient appointments using scheduling software while coordinating follow-ups
Communicate office policies and procedures clearly to patients to ensure understanding and compliance
Verify and process patient forms and insurance details with accuracy and confidentiality
Update patient records and manage data entry tasks to maintain compliance with medical regulations
Follow up with patients and leads via calls to schedule appointments and address inquiries
Coordinate scheduling of follow-up visits with patients and staff to optimize workflow
Provide administrative support to medical personnel and office management as required

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Office Specialist II, Orthopedics

We are looking to add an Office Specialist II at Baptist Orthopedics, located at...

Location

United States , Fleming Island, FL

Salary:

Not provided

Baptist Health (Florida)

Expiration Date

Until further notice

Requirements

High School Diploma/GED
One-Two Years Front Desk Experience Preferred
Experience Working in a Medical Office Preferred

Job Responsibility

Assisting patients as needed
Reviewing and following up on unpaid insurance claims
Processing mail on a daily basis
Working with insurance carriers and Baptist Primary Care Centers
Check in and check out
Assisting with referrals as needed
Scanning documents

Fulltime

Medical Front Desk Specialist

This role focuses on providing reception and administrative support for Mental H...

Location

United States , St. Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with patient scheduling and medical front office operations
Familiarity with receptionist duties, including greeting and assisting clients
Proficiency in patient check-in procedures and basic medical terminology
Knowledge of Microsoft Teams and NextGen systems for administrative tasks
Ability to schedule follow-up psychiatry appointments and provide reminder calls
Strong organizational skills to manage multiple tasks effectively
Excellent communication skills to interact with patients and healthcare professionals
Ability to maintain attention to detail in a fast-paced environment

Job Responsibility

Greet and assist individuals arriving for scheduled appointments or walk-in services
Facilitate patient check-ins and promptly notify healthcare providers of their arrival
Verify insurance coverage, confirm eligibility, and make reminder calls for upcoming appointments
Provide patients with resource information and assess their immediate needs for assistance or services
Coordinate services between the Mental Health Urgent Care and affiliated locations
Handle incoming faxes and lab results, ensuring proper documentation and processing
Participate in regular supervision sessions with the supervisor to address administrative needs
Attend monthly staff and unit meetings to stay informed and collaborate with the team
Maintain a clean and organized lobby and front desk area to ensure a welcoming environment
Process payments for client services and accurately scan documentation into NextGen systems

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Patient Administrative Specialist

Oversee vital front office functions, including patient registration, surgery sc...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent education
Proficiency in medical terminology and familiarity with healthcare administrative practices
Strong computer skills, including experience with Windows-based office software and electronic medical records (EMR)
Exceptional communication skills, both written and verbal, tailored to diverse audiences
Proven ability to deliver excellent customer service while managing multiple tasks effectively
Skill in prioritizing and resolving problems in a fast-paced environment
Knowledge of multi-line phone systems and ability to route incoming calls efficiently
Calm and detail-oriented approach to handling stressful situations

Job Responsibility

Welcome patients warmly at the front desk and assist with inquiries related to appointments, payments, and schedules
Coordinate surgery scheduling and communicate effectively with providers to ensure alignment with patient needs
Utilize reference tools to provide accurate doctor-patient support and respond promptly to non-clinical concerns
Maintain clinic databases and directories, ensuring accurate and organized information management
Process internal forms and manage daily administrative tasks such as distributing faxes, filing documentation, and handling mail
Respond to non-clinical patient messages and CRM inquiries, escalating issues as necessary
Ensure compliance with organizational service standards and contribute to a positive clinic environment
Adapt communication styles to suit various patient and team situations while addressing urgent needs calmly
Facilitate patient check-in and check-out processes efficiently, ensuring a seamless experience
Collaborate with team members to manage multiple priorities and maintain clinic workflow

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Medical Front Office Specialist

Robert Half

Location:
United States , Carmel

Category:
Health and Beauty

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 20, 2026

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Medical Front Office Specialist

Robert Half

Location:United States , Carmel

Category:Health and Beauty

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:February 20, 2026

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Location:
United States , Carmel

Category:
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Contract Type:
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Job Posted:
February 20, 2026