Medical Front Desk Specialist Job at Robert Half (St. Paul)

Medical Front Desk Specialist

This role is crucial to our healthcare team, with responsibilities ranging from ...

Location

United States , Windham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in answering and managing inbound calls, providing information, and redirecting calls as necessary
Ability to handle billing functions, including processing payments and maintaining financial records
Familiarity with creating and interpreting charts and graphs, ideally in a medical context
Experience checking in patients, managing appointments, and updating patient records
Strong communication skills to answer patient queries effectively and professionally
Knowledge of medical terminology and procedures is beneficial
High level of organization and attention to detail
Ability to maintain patient confidentiality and adhere to HIPAA guidelines
Proficiency in using medical software systems for scheduling and record keeping
Previous experience in a medical front desk role is preferred

Job Responsibility

Provide a warm, detail oriented welcome to patients upon their arrival at the clinic
Handle incoming calls, providing information or directing them to the appropriate departments or personnel
Manage the scheduling and confirmation of patient appointments, while keeping the calendar updated and notifying patients of their upcoming appointments
Gather and input patient information accurately, including personal details, insurance details, and medical history
Maintain and manage patient files and records in accordance with HIPAA regulations, ensuring they are updated, organized, and confidential
Verify patient insurance information and liaise with insurance companies for approval of services or procedures as needed
Process and manage patient payments, including issuing receipts for co-pays, deductibles, and outstanding balances
Facilitate effective communication with doctors, nurses, and other healthcare professionals to ensure coordinated patient care and appointment scheduling
Prepare and dispatch appointment reminders, patient forms, or follow-up letters as necessary
Oversee office supplies, ensuring necessary materials are available and properly stocked

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Medical Front Desk Specialist

Our expanding medical practice is looking for a skilled Medical Front Desk Speci...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous healthcare front desk, medical office, or customer service experience is a strong plus
Comfort using electronic medical records and scheduling systems
Cordial communication style, attention to detail, and ability to stay calm under pressure
A passion for helping people and delivering stellar patient experiences
Strong time management and organization skills

Job Responsibility

Greetings and check-in of patients with courtesy and professionalism
Handling a high volume of phone calls, scheduling appointments, and addressing patient inquiries
Overseeing patient registration, insurance verification, and confirming appointments
Maintaining accurate and confidential patient records
Partnering with nurses, physicians, and support staff to ensure efficient clinic operations
Addressing unexpected issues with quick and effective solutions
Keeping the front office environment organized, welcoming, and compliant with practice standards

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Medical Front Desk Specialist

We are looking for a Medical Front Desk Specialist to join our team in Jupiter, ...

Location

United States , Jupiter

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a medical front office or receptionist role
Proficiency in scheduling patient appointments and managing medical office workflows
Strong understanding of patient check-in procedures and basic medical terminology
Excellent communication and interpersonal skills for interacting with patients and staff
Ability to multitask and remain organized in a fast-paced environment
Attention to appearance and adherence to a business casual dress code with scrubs
Familiarity with office systems and procedures in a medical setting
Detail-oriented with the ability to handle sensitive patient information responsibly

Job Responsibility

Greet patients and visitors warmly, creating a welcoming and detail-oriented front-office atmosphere
Manage patient check-in processes, including verifying information and collecting necessary copayments
Schedule patient appointments efficiently while coordinating with medical staff to ensure availability
Perform receptionist duties, such as answering phone calls, responding to inquiries, and directing calls to appropriate personnel
Maintain the organization of the front desk area and ensure all patient records are properly handled
Utilize basic medical terminology to assist with administrative tasks and communicate effectively with patients and staff
Ensure compliance with office policies and procedures while maintaining a business casual appearance with scrubs
Assist in resolving patient concerns or questions promptly and courteously
Support the medical staff by maintaining accurate documentation and timely communication
Contribute to a positive and efficient work environment by collaborating with other team members

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Pt evening medical front desk specialist

We are looking for a dedicated and organized Medical Front Desk Specialist to jo...

Location

United States , Alexandria

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of experience in a medical front desk or administrative role
Proficiency in managing multi-line phone systems, such as a switchboard
Strong skills in scheduling appointments and coordinating calendars
Familiarity with office supply management and ordering processes
Experience handling faxes and maintaining accurate records
Knowledge of medical records management and confidentiality standards
Excellent organizational and multitasking abilities
Strong communication skills, both written and verbal, with a detail-oriented approach

Job Responsibility

Answer and manage multiple phone lines efficiently using the switchboard system
Schedule patient appointments and coordinate calendars to optimize clinic workflows
Maintain inventory levels by ordering office supplies as needed
Send and receive faxes while ensuring accurate documentation and distribution
Handle medical records with confidentiality and precision, including filing and retrieval
Greet patients and visitors warmly, addressing inquiries and directing them appropriately
Support the administrative team with general office tasks and special projects
Ensure compliance with healthcare regulations and office protocols
Monitor and maintain the front desk area to ensure it is welcoming and organized

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Medical Front Desk Specialist

We are looking for an organized and personable Medical Front Desk Specialist to ...

Location

United States , Woodbury

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in patient scheduling and medical front office operations
Strong receptionist skills, including greeting visitors and managing inquiries
Ability to efficiently handle patient check-in and check-out procedures
Familiarity with basic medical terminology and insurance protocols
Proficiency in managing electronic health records and maintaining accurate documentation
Excellent communication and organizational skills to coordinate appointments and reduce wait times
Detail-oriented with the ability to process payments and maintain financial accuracy
Commitment to providing exceptional customer service in a healthcare environment

Job Responsibility

Welcome patients and visitors with a warm and attentive demeanor, ensuring they feel supported during their visit
Manage patient check-in and check-out processes while adhering to established protocols
Assist patients in completing necessary forms and updating demographic information as needed
Provide clear and accurate information about appointments, services, and clinic policies
Schedule new and follow-up appointments to optimize provider availability and clinic workflow
Confirm appointments, send reminders, and handle cancellations or no-shows efficiently
Verify insurance details and collect payments, including co-pays, deductibles, and outstanding balances
Maintain detailed financial records, process payments, and issue receipts to patients
Organize and update electronic health records by scanning and uploading documents
Ensure the front desk and waiting area are clean, organized, and welcoming for all visitors

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Medical Front Desk Specialist

We are looking for a dedicated Medical Front Desk Specialist to join our team in...

Location

United States , Beverly Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years’ experience in a medical office setting, with knowledge of front desk operations and scheduling
Proficiency in patient appointment scheduling and check-in processes
Familiarity with HIPAA compliance and patient privacy regulations
Excellent communication and interpersonal skills, with the ability to handle patient interactions calmly and professionally
Strong organizational abilities to manage multiple tasks and ensure efficient operations
Ability to handle inbound calls effectively and address patient needs promptly

Job Responsibility

Welcome patients warmly and courteously to create a positive first impression
Schedule, confirm, and adjust patient appointments using scheduling software while coordinating follow-ups
Communicate office policies and procedures clearly to patients to ensure understanding and compliance
Verify and process patient forms and insurance details with accuracy and confidentiality
Update patient records and manage data entry tasks to maintain compliance with medical regulations
Follow up with patients and leads via calls to schedule appointments and address inquiries
Coordinate scheduling of follow-up visits with patients and staff to optimize workflow
Provide administrative support to medical personnel and office management as required

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Medical Front Desk Specialist

We are looking for a dedicated Medical Front Desk Specialist to join our healthc...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in patient scheduling and appointment management systems
Strong knowledge of medical front office operations and receptionist responsibilities
Familiarity with patient check-in and check-out procedures
Understanding of basic medical terminology and its application
Experience working with dental and medical software, such as Dentrix
Ability to verify insurance eligibility and process authorizations accurately
Skilled in coordinating physician and procedure scheduling
Competence in handling administrative tasks with attention to detail

Job Responsibility

Welcome patients and visitors with professionalism and ensure a positive first impression
Oversee patient check-in and check-out procedures, ensuring accuracy and efficiency
Schedule, confirm, and adjust appointments using specialized practice management software
Verify insurance details and secure pre-authorizations when required
Handle payment transactions, including collecting co-pays and processing cash or credit payments
Update and maintain accurate records for patients while adhering to organizational compliance standards
Collaborate with clinical staff to streamline patient flow and enhance service delivery
Perform administrative duties such as filing, scanning, and data entry to support office operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Patient Administrative Specialist

Oversee vital front office functions, including patient registration, surgery sc...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent education
Proficiency in medical terminology and familiarity with healthcare administrative practices
Strong computer skills, including experience with Windows-based office software and electronic medical records (EMR)
Exceptional communication skills, both written and verbal, tailored to diverse audiences
Proven ability to deliver excellent customer service while managing multiple tasks effectively
Skill in prioritizing and resolving problems in a fast-paced environment
Knowledge of multi-line phone systems and ability to route incoming calls efficiently
Calm and detail-oriented approach to handling stressful situations

Job Responsibility

Welcome patients warmly at the front desk and assist with inquiries related to appointments, payments, and schedules
Coordinate surgery scheduling and communicate effectively with providers to ensure alignment with patient needs
Utilize reference tools to provide accurate doctor-patient support and respond promptly to non-clinical concerns
Maintain clinic databases and directories, ensuring accurate and organized information management
Process internal forms and manage daily administrative tasks such as distributing faxes, filing documentation, and handling mail
Respond to non-clinical patient messages and CRM inquiries, escalating issues as necessary
Ensure compliance with organizational service standards and contribute to a positive clinic environment
Adapt communication styles to suit various patient and team situations while addressing urgent needs calmly
Facilitate patient check-in and check-out processes efficiently, ensuring a seamless experience
Collaborate with team members to manage multiple priorities and maintain clinic workflow

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Medical Front Desk Specialist

Robert Half

Location:
United States , St. Paul

Category:
Health and Beauty

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 13, 2026

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Medical Front Desk Specialist

Robert Half

Location:United States , St. Paul

Category:Health and Beauty

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:February 13, 2026

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Location:
United States , St. Paul

Category:
Health and Beauty

Contract Type:
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Job Posted:
February 13, 2026