Medical Front Desk Specialist Job at Robert Half (Madison)

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Medical Front Desk Specialist

We are looking for a Medical Front Desk Specialist to support daily front office...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree in administration or a related field preferred, along with at least 5 years of relevant front office or administrative experience
Demonstrated background in medical reception, patient scheduling, office coordination, or similar administrative support functions
Strong working knowledge of Microsoft Office applications and comfort using EMR or electronic medical records systems
Solid understanding of medical terminology, patient service practices, and front desk procedures in a healthcare setting
Excellent verbal and written communication skills with the ability to interact effectively with patients, visitors, and staff at all levels
Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy, a detail-oriented approach, and attention to detail
High level of integrity, flexibility, teamwork, and respect for confidential information
Compassionate and service-oriented approach with a dependable work ethic and a detail-oriented presence in an on-site office setting

Job Responsibility

Welcome patients, guests, and vendors in a courteous manner, determine their needs, and guide them to the appropriate staff or location
Answer and route a high volume of internal and external phone calls, providing accurate information and ensuring timely follow-up when needed
Support front desk workflows such as patient check-in, appointment coordination, visitor assistance, and upkeep of reception processes
Prepare, update, and organize correspondence, reports, presentations, and other office materials using standard business software
Maintain filing systems, records, and reference documents while ensuring information is accessible, accurate, and handled confidentially
Coordinate meetings and office activities, including scheduling, logistics, and communication with internal team members and external contacts
Assist with general administrative operations such as supply ordering, record maintenance, basic bookkeeping tasks, and office equipment support
Review routine office procedures, identify opportunities to improve efficiency, and contribute to special projects or additional assignments as needed
Handle protected health information in accordance with privacy standards, organizational policies, and applicable federal and state regulations

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Medical Front Desk Specialist

We are looking for a Medical Front Desk Specialist to support daily patient-faci...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in a medical front office, reception, or patient access environment
Strong interpersonal skills with the ability to deliver courteous and patient-focused service
Clear verbal and written communication skills for interacting with patients, providers, and administrative teams
Familiarity with appointment scheduling, patient check-in, and general reception workflows in a healthcare setting
Working knowledge of insurance processes and basic ICD-10 diagnosis coding
Comfort using computers and medical office software
Understanding of basic medical terminology and the ability to apply it accurately in day-to-day tasks

Job Responsibility

Welcome patients upon arrival, guide them through the sign-in process, and provide attentive front desk support throughout their visit
Enter information for new patients and maintain accurate demographic records for returning patients in the practice system
Manage the appointment calendar by arranging, adjusting, and canceling visits while keeping scheduling details current
Work closely with hospital clinics and internal departments to align appointments and support coordinated patient care
Reach out to patients in advance of upcoming visits to verify attendance and help reduce scheduling gaps
Prepare and print prescription-related documents each day in accordance with office procedures
Complete checkout activities after appointments, ensuring follow-up needs and next steps are properly addressed

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Medical Front Desk Specialist

We are looking for a detail-oriented Medical Front Desk Specialist to support da...

Location

United States , Eugene

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in a medical front office, clinic reception, or similar healthcare administrative setting
Ability to schedule patient appointments accurately while balancing changing priorities throughout the day
Working knowledge of patient check-in procedures and general receptionist responsibilities
Familiarity with basic medical terminology used in outpatient or clinical environments
Comfort using EHR systems and standard office software for data entry and record maintenance
Strong communication skills and a detail-oriented, patient-focused approach to front desk service

Job Responsibility

Welcome patients upon arrival, confirm appointment details, and guide them through the check-in process efficiently
Coordinate provider calendars by arranging, updating, and confirming patient appointments based on office needs
Manage front office communications by answering calls, responding to routine inquiries, and directing messages appropriately
Maintain accurate patient information in electronic health record systems and update documentation as needed
Support daily reception activities such as verifying basic intake details, preparing visit-related paperwork, and organizing records
Assist with administrative workflows that keep the medical office running smoothly and aligned with patient service expectations

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Medical Front Desk Specialist

We are looking for a Medical Front Desk Specialist to support daily patient-faci...

Location

United States , Coon Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a medical reception, front office, or patient access position
Working knowledge of patient scheduling processes within a healthcare environment
Ability to perform patient check-in duties with a high level of accuracy and professionalism
Strong verbal communication and customer service skills when interacting with patients, families, and staff
Familiarity with standard front desk administrative tasks, including phone support and document handling
Basic understanding of medical terminology used in everyday clinic operations
Strong organizational skills with the ability to manage multiple priorities in a busy setting

Job Responsibility

Welcome patients upon arrival, guide them through the intake process, and ensure check-in information is complete and accurate
Coordinate appointment calendars by arranging, confirming, and adjusting visits based on clinic needs and patient requests
Manage front desk communications by answering calls, responding to routine inquiries, and directing messages to the appropriate staff members
Maintain orderly patient records and update demographic, insurance, and visit-related details within office systems
Support smooth clinic flow by monitoring waiting areas, communicating delays, and helping patients with general front office needs
Handle administrative reception tasks such as preparing forms, processing paperwork, and assisting with routine office documentation
Use basic medical terminology appropriately when speaking with patients and collaborating with clinical and administrative teams

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Medical Front Desk Specialist

Our client is seeking a professional and detail-oriented Medical Front Desk Spec...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Previous experience in a medical office, healthcare front desk, or administrative support role preferred
Strong customer service and communication skills
Familiarity with scheduling systems, electronic medical records, or healthcare software is a plus
Ability to multitask, stay organized, and work effectively in a busy environment
Knowledge of patient access, scheduling, and records management is valued

Job Responsibility

Greet patients and visitors in a courteous and professional manner
Check patients in and out, verify personal and insurance information, and update records as needed
Answer and route incoming phone calls, take messages, and respond to general inquiries
Schedule, confirm, and manage patient appointments
Maintain accurate patient files and ensure confidentiality in accordance with office policies and healthcare regulations
Collect co-pays and process payments
Coordinate with clinical staff to support smooth patient flow throughout the day
Perform general front office and administrative duties, including filing, scanning, faxing, and data entry

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Medical Front Desk Specialist

We are looking for a Hmong Bilingual Medical Front Desk Specialist to support a ...

Location

United States , Saint Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a medical front desk, healthcare administration, or client services role with regular responsibility for scheduling and patient-facing support
Ability to manage high-volume data entry and maintain accurate records while handling multiple priorities in a fast-paced environment
Comfortable answering inbound calls, coordinating appointments, and supporting physician or provider scheduling activities
Working knowledge of Microsoft 365 and general office software used for correspondence, documentation, and presentations
Experience handling billing-related tasks, client payments, or other administrative financial processes with attention to detail
Strong communication and interpersonal skills, including the ability to use verbal de-escalation techniques when supporting clients and families
Ability to work effectively with individuals in behavioral health, mental health, or other sensitive care settings while maintaining professionalism and empathy
Hmong Bilingual is required

Job Responsibility

Welcome clients at the front desk, confirm appointments, and provide assistance in the reception area to create a positive and organized check-in experience
Coordinate scheduling for visits, meetings, transportation, interpreter support, and outside referrals while helping clients and guardians navigate next steps
Prepare intake materials, assemble client documentation, and partner with clinical staff to ensure required forms and information are completed on time
Provide day-to-day administrative support by managing calendars, drafting correspondence, creating basic presentation materials, and handling copying, faxing, filing, and mail processing
Process client copay collections in accordance with established cash-handling procedures and maintain accurate supporting documentation
Support referral routing by working with supervisors and program leaders to direct clients to the most appropriate services
Maintain timely and accurate records across databases and administrative systems in alignment with organizational procedures and compliance expectations
Assist staff with basic office technology troubleshooting, including common computer and printer issues, and offer practical guidance on routine system use
Contribute to process updates, policy-related tasks, and other special assignments by sharing ideas that improve workflow efficiency and service delivery

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Medical Front Desk Specialist

We are looking for an experienced and personable Medical Front Desk Specialist t...

Location

United States , North Palm Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience working in a medical office or healthcare front desk environment
Ability to schedule appointments, manage check-ins, and perform general reception duties
Strong verbal communication skills and a detail-oriented, customer-focused approach
Comfortable discussing services with patients and helping convert inquiries into scheduled appointments
Solid computer proficiency and ability to learn office systems quickly
Familiarity with basic medical terminology
Dependable availability for a Monday through Friday schedule

Job Responsibility

Welcome patients and visitors professionally, creating a positive first impression at the front desk
Coordinate appointment scheduling, confirm upcoming visits, and encourage patients to book recommended services
Handle patient check-in and front office administrative tasks with accuracy and efficiency
Answer incoming calls, respond to routine questions, and guide patients through available service options
Build rapport with patients to support retention and promote continued engagement with the practice
Maintain organized records and enter information into office systems while ensuring attention to detail
Support daily reception coverage, including communication with staff and smooth patient flow throughout the office

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Medical Front Desk Specialist

Robert Half's client in Mendon is looking for a skilled Medical Front Desk assoc...

Location

United States , Mendon

Salary:

19.00 - 20.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Knowledge of medical terminology
Experience in a medical space

Job Responsibility

Answering phones
Helping customers
Order entry
Cash handling

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Select Country

Medical Front Desk Specialist

Job Description

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What we offer

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Medical Front Desk Specialist

Medical Front Desk Specialist

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Medical Front Desk Specialist

Medical Front Desk Specialist

Medical Front Desk Specialist

Medical Front Desk Specialist

Medical Front Desk Specialist

Medical Front Desk Specialist

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