Medical Executive Assistant Job at Robert Half (Los Angeles)

Medical Administrative Executive Assistant

Medical Administrative Executive Assistant Reports To Practice Manager and Busin...

Location

United States , West Harrison

Salary:

70000.00 - 95000.00 USD / Year

Goodwin Recruiting

Expiration Date

Until further notice

Requirements

Associate degree required
Bachelor's degree preferred
Minimum of 3 years of experience in an administrative assistant or medical administrative role
Strong multitasking, organizational, and time-management skills
Excellent written and verbal communication skills
Professional phone etiquette and interpersonal skills
Ability to prioritize tasks and work independently in a fast-paced environment
Knowledge of insurance procedures and medical office workflows
Strong attention to detail and problem-solving abilities
Proficiency with Microsoft Office Suite and EMR systems such as Epic or Dr. Chrono preferred

Job Responsibility

Manage physician and practice calendars, including meetings, calls, vendors, and scheduling priorities
Coordinate and confirm appointments, meetings, and networking events
Answer, screen, and direct phone calls while ensuring timely follow-up
Serve as the primary point of contact for patients, providers, and vendors
Expedite patient and provider requests, including prescription renewals and medical documentation
Confirm patient appointments at least 48 hours in advance
Assist with patient check-in and ensure all demographic and insurance information is entered accurately into the EMR system
Verify insurance eligibility prior to appointments
Obtain and document authorizations for radiology studies, therapies, and medical equipment
Coordinate with radiology facilities and outside providers for scheduling and approvals

Fulltime

New

Executive Assistant

Baptist Downtown is hiring an Executive Assistant for BMDA Oncology Administrati...

Location

United States , Jacksonville

Salary:

Not provided

Baptist Health (Florida)

Expiration Date

Until further notice

Requirements

Minimum of 3-5 years of experience as an Executive Assistant or comparable position
Superior written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in office productivity tools, with aptitude to learn new software and systems
Flexible and adaptable team player
Ability to observe strict confidentiality in all aspects of services provided
Ability to anticipate needs, resourcefulness and responsiveness are essential
HS Diploma/GED

Job Responsibility

Support the Medical Director
Plan and manage workflow to achieve clinical and administrative priorities
Independently manage projects as assigned
Support Head, Division of Surgery and Director, Breast Program to facilitate calendar and schedules
Manage and coordinate the Physician Onboarding process with internal resources to ensure smooth transition of new physicians to BMDACC
Manage calendar & events for the Medical Director
and Head, Division of Surgery, and Director, Breast Program
Oversee and manage the BMDACC Physician Onboarding process within the Baptist Health System
Facilitate physician recruiting efforts and scheduling as guided by Division Heads, and BHS Physician recruiting
Responsible for the monthly Division of Surgery and the quarterly Faculty Meetings and agenda

Fulltime

Front Desk Coordinator / Executive Assistant

We are looking for an experienced and dependable Front Desk Coordinator / Execut...

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
additional training in medical administration or a related field is preferred
Previous experience in a front desk, receptionist, or healthcare office role, ideally within a medical or dermatology setting
Comfortable using multi-line phone systems and handling a steady volume of inbound calls professionally
Working knowledge of electronic medical records platforms such as Epic or Cerner, along with standard scheduling tools
Strong interpersonal and communication skills with the ability to interact effectively with patients, providers, staff, and vendors
Excellent organizational skills, close attention to detail, and the ability to manage several tasks at once
Proficiency with Microsoft Office applications including Word, Excel, and Outlook
familiarity with Workday is a plus
Experience coordinating travel logistics and familiarity with dermatology terminology are considered advantageous

Job Responsibility

Welcome patients, guests, and callers courteously while creating an organized and reassuring front office experience
Maintain and update patient information in electronic medical record systems with a high degree of accuracy and confidentiality
Receive payments, collect co-pays, and follow established office procedures to complete front-desk financial transactions correctly
Keep the reception area neat, presentable, and supplied so the office remains ready for daily patient flow
Oversee the physician’s calendar by arranging appointments, coordinating meetings, and helping ensure time is allocated effectively
Work closely with office leadership to resolve scheduling issues and reduce conflicts across the daily agenda
Arrange business travel for the physician, including airfare, lodging, ground transportation, and detailed itineraries
Respond quickly to appointment changes, travel updates, and other time-sensitive administrative needs as they arise

What we offer

Medical Insurance
Dental Insurance
Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Fulltime

Executive Assistant

Manage calendars, meetings, and appointments, ensuring optimal use of time. Coor...

Location

Egypt , New Cairo

Salary:

Not provided

Ethics HR

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration or related field from a reputable university
5–10 years of experience in a similar executive support role
Strong organizational and time management skills
Excellent verbal and written communication skills
High level of professionalism and confidentiality
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Fluent English written and spoken
Ability to handle multiple priorities under pressure
Strong problem-solving and decision-making skills

Job Responsibility

Manage calendars, meetings, and appointments, ensuring optimal use of time
Coordinate domestic and international travel arrangements, including visas, itineraries, and accommodations
Prepare meeting agendas, presentations, reports, and briefing materials
Act as the primary point of contact between the executive committee and internal/external stakeholders
Screen and prioritize communications, including emails, calls, and messages
Ensure timely follow-up on action items and key deliverables
Maintain confidentiality of sensitive information at all times
Support in project coordination and tracking strategic initiatives
Organize board and executive meetings when required
Anticipate needs and proactively address them

Medical Assistant

At Franciscan, our Medical Assistant are critical for supporting a variety of cl...

Location

United States , Rensselaer

Salary:

17.00 - 23.75 USD / Hour

Franciscan Health

Expiration Date

Until further notice

Requirements

High School Diploma/GED
Program Medical Assisting
In lieu of program, 5 years of medical assistant experience
Basic Life Support Program (BLS) - American Heart Association- within 90 days of hire
For an MA, you must have one of the following certifications within 6 months of hire: Registered Medical Assistant (RMA) – American Allied Health or Certified Medical Assistant (CMA) – American Association of Medical Assistants (AAMA) or Medical Assistant (RMA) – American Medical Technologists (AMT) or Registered Medical Assistant (RMA) – American Registry of Medical Assistants or Nationally Registered Certified Medical Assistant (NRCMA) – National Association for Health Professionals (NAHP) or National Certified Medical Assistant (NCMA) – National Center for Competency Testing (NCCT) or Certified Clinical Medical Assistant (CCMA) – National Healthcareer Association (NHA) or Certified Clinical Medical Assistant (CCMA) - National Performance Specialists (NPS)

Job Responsibility

Provide a more personal approach to direct patient care in a variety of outpatient settings, which may include rooming patients, taking vitals, obtaining a comprehensive medical history, document care of patient via electronic medical record, administering vaccines, injections, and medications, phlebotomy, point of care testing and medication reconciliation under the supervision of RN/Provider
Gather requirements from internal and external customers and provide information via phone, electronic messaging and in person
Initiate and follow through on prior authorizations, referrals, and process sample medications, prescriptions, and refills as directed
Supporting a variety of clinical duties for multiple ambulatory clinics
Assisting providers and staff in coordinating patient care, scheduling appointments, executing physician orders for lab testing, entering information in electronic medical record system, and functions as a liaison between patients, coworkers, and providers

What we offer

Professional development opportunities
Enhanced benefits package with a pay structure to reward experience and expertise
Enjoy work life balance with consistent day shift schedule and observed holidays off work

Fulltime

Executive Assistant

Our client in the medical device industry is seeking a highly organized, proacti...

Location

United States , Eden Prairie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of executive administrative support experience, ideally supporting a CEO, President, or other senior executive
Prior experience in medical device, healthcare, life sciences, biotechnology, pharmaceutical, or other regulated industries preferred
Strong calendar management and travel coordination experience
Excellent written and verbal communication skills
High level of professionalism, judgment, and confidentiality
Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Experience with expense reporting and virtual meeting platforms such as Zoom or Microsoft Teams
Ability to work independently, anticipate needs, and adapt quickly to changing priorities

Job Responsibility

Provide high-level administrative support to the CEO during a 2–3 month contract assignment
Manage a complex and frequently changing calendar, including internal meetings, external stakeholder calls, board-related meetings, and travel arrangements
Coordinate domestic and international travel, including itineraries, agendas, logistics, and expense reporting
Prepare, edit, and format correspondence, presentations, reports, meeting materials, and other executive documents
Screen and prioritize incoming communications, including emails, calls, and meeting requests
Track action items, follow-ups, and deadlines on behalf of the CEO
Support executive meetings by preparing agendas, gathering materials, taking notes, and distributing follow-up items as needed
Liaise with internal leaders, board members, investors, customers, vendors, and other external contacts in a detail oriented and confidential manner
Assist with planning and coordination of leadership meetings, offsites, and company events
Maintain confidential files, records, and sensitive business information with a high degree of discretion

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Practice Manager & Executive Assistant

We are seeking a high-level, Type A Senior Operational Manager to serve as the h...

Location

Philippines , Cebu City

Salary:

Not provided

STAFFVIRTUAL

Expiration Date

Until further notice

Requirements

Minimum 3–5 years in a Medical Mental Health Office Management or High-Level Executive Assistant role
Previous Mental Health experience is highly preferred
Advanced knowledge of QuickBooks, Google Workspace (Sheets/Docs), and Mental Health EHR software
Familiarity with CPT codes
Mental Health and Cardiology is a significant plus
Must be highly accessible and prompt in returning calls/messages
Must possess an optimistic can-do mentality, high emotional intelligence, and the ability to multitask in a fast-paced environment without losing your cool

Job Responsibility

Practice Operations & Client Relations: Handle calls with a professional, empathetic tone. Convert inquiries into booked appointments promptly
Manage the calendar with precision, confirming appointments and ensuring zero gaps in productivity
Collect co-pays/deductibles at the time of service. Coordinate with the biller to resolve underpaid claims and communicate with clients regarding denials
Act as the first point of contact for billing concerns, resolving them with emotional intelligence and clarity
Executive Support & Financial Oversight: Act as the Owner's Right Hand, anticipating needs before they arise. Maintain constant communication regarding desk status and task progress
Utilize QuickBooks and Google Spreadsheets to track daily office expenses, tax-related documents, and bank statements
Implement systems to put recurring bills on autopay and streamline office workflows
Maintain a meticulously color-coded and organized digital/physical filing system
Communication & Follow-Through: Monitor and respond to emails at least 3x daily, ensuring a don't worry, I'll take care of this level of service
Whether a task takes an hour or a month, you are responsible for seeing it through to 100% completion without being reminded

What we offer

Competitive compensation and benefits package
HMO Day 1 + FREE dependent coverage
De minimis and allowances
Attendance bonus
Paid time offs
Company-provided work setup (laptop, monitor, accessories)
Training, career growth, and global exposure
A collaborative and supportive team culture

Fulltime

Executive Assistant

Your missions: Handle daily administrative tasks for medical MRI equipment, incl...

Location

China , Suzhou

Salary:

Not provided

Amaris Consulting

Expiration Date

Until further notice

Requirements

Bachelor's degree or above in Business Administration, Management, or related fields preferred
Minimum 5 years' experience as an administrative assistant or similar role
multinational company background preferred
Fluent English with excellent listening, speaking, reading, and writing skills
Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment
Strong interpersonal and communication skills to interact effectively with executives, cross-functional teams, and stakeholders
Proficient in Microsoft Office
experience with calendar management software or other administrative tools preferred
Handle sensitive information with utmost confidentiality and professionalism
Quick learner, proactive, able to adapt independently to changes and solve problems

Job Responsibility

Handle daily administrative tasks for medical MRI equipment, including appointment scheduling, document organization, and filing
Coordinate with medical staff to ensure smooth examination workflows
Manage office supplies and provide general departmental support
Participate in hospital meetings, recording minutes and compiling information
Manage the department director's calendar by screening meetings, setting priorities, and sending timely reminders
Organize (and host) meetings, events, (video) conferences, and team-building activities
Plan business travel, arrange itineraries (including visas), and process expense reimbursements
Draft letters/emails/office documents/meeting minutes/PPT presentations
Support employee onboarding/offboarding (including organizing farewell parties/anniversary celebrations)
Maintain and update employee rosters in real time

What we offer

An international community, bringing together 110+ different nationalities
An environment where trust has a central place: 70% of our key leaders started their careers at the first level of responsibilities
A robust training system with our internal Academy and 250+ available modules
A vibrant workplace that frequently gathers for internal events (afterworks, team buildings, etc.)
Strong commitments to CSR, notably through participation in our WeCare Together program

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Medical Executive Assistant

Job Description

Job Responsibility

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