Medical Affairs Project Coordinator Job at Robert Half (Palo Alto)

Medical Affairs Project Coordinator

We are partnering with an innovative healthcare technology organization to ident...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree required
Previous experience in project coordination, operations, or administrative support within healthcare, biotech, pharmaceutical, or related industries preferred
Familiarity with artificial intelligence tools or AI-supported business processes is a plus
Strong organizational skills with the ability to manage multiple priorities in a deadline-driven environment
Excellent written and verbal communication skills
Strong analytical mindset with the ability to monitor workflows and identify process improvements
Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook
Experience with project management platforms and document management systems
Background supporting vendor processes, meeting coordination, documentation workflows, and budget tracking preferred

Job Responsibility

Partner directly with senior leadership to provide day-to-day operational and project support for the medical affairs function
Coordinate timelines, deliverables, and progress tracking across multiple ongoing projects and strategic initiatives
Prepare, organize, and maintain reports, presentations, project materials, and key documentation
Manage department document repositories, ensuring accurate version control, organization, and accessibility
Support implementation and day-to-day use of project tracking systems, digital tools, and workflow processes
Facilitate communication between internal teams and cross-functional stakeholders to support project alignment
Coordinate team meetings, including scheduling, agenda preparation, documentation, and follow-up on action items
Process financial and administrative tasks such as purchase requisitions, purchase orders, invoicing, and vendor coordination
Assist with vendor communications and help track deliverables to ensure project timelines are met
Support resource planning, budget tracking, and administrative oversight for team initiatives

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Apprenticeship - Medical Affairs Dyslipidemia

As an apprentice within the Global Dyslipidemia Medical team, you’ll support the...

Location

France , Gentilly

Salary:

Not provided

Sanofi

Expiration Date

Until further notice

Requirements

Organization
Rigor
Analytical mindset
Proficiency in Microsoft Office Suite
Master's degree in pharmacy
Fluent in English

Job Responsibility

Support the development and drafting of scientific medical content in English
Contribute to scientific and competitive intelligence activities and ensure the accuracy of bibliographic references
Collaborate with Global Medical Leads and cross-functional stakeholders for content review and validation
Support the coordination of international Medical Affairs projects with global teams and affiliates
Support the correct formatting and timely delivery of materials with the Global Medical Hub and external agencies

What we offer

Profit-sharing
Employee Share Ownership Plan
CSE social activities
31 days of vacation per year
5 paid 'exam preparation' days

Fulltime

Medical Affairs Oncology/Specialty Manager

Office-based activities: Develop and execute the medical strategy for GSK’s Onco...

Location

Ukraine , Kiev

Salary:

Not provided

GSK

Expiration Date

Until further notice

Requirements

Medical degree (MD), advanced scientific degree (PhD) with relevant oncology clinical experience is an advantage
5–10+ years’ experience in Oncology Medical Affairs, clinical development, or related functions
Experience managing cross‑functional projects
Strong scientific credibility and clinical judgement
Strong verbal and written communication skills
ability to tailor complex scientific information to diverse audiences
Commitment to compliance and ethical engagement
Understanding of statistical design and analysis
Effective networking and collaboration skills with demonstrated ability to influence cross-functionally
Curiosity and commitment to continuous learning and professional development

Job Responsibility

Lead development and execution of the GSK Ukraine Medical Plan aligned to global medical strategy and local needs
Provide scientific and clinical expertise on Oncology/Specialty biology, treatment paradigms, and evolving data to internal teams (Commercial, R&D, Regulatory)
Oversee clinical trial strategy and investigator-initiated studies (IIS)
Drive medical affairs activities: congress strategy, symposia, advisory boards, and scientific materials for HCPs visiting
Leverage scientific expertise and market knowledge to identify and engage HCPs, including academic and community physicians, pharmacists, nurses, and other healthcare professionals, to assess educational needs
Engage with HCPs on emerging data, clinical trials, medical unmet needs, patient barriers to access, and market dynamics
provide disease-state and product-related scientific education in a non-promotional manner
Collect and communicate medical insights across the product lifecycle to contribute to medical strategy and understand the potential impact of these insights
Interpret and communicate clinical evidence to stakeholders
translate data into clinical and payer insights

What we offer

Competitive base salary
Annual bonus based on company performance
Flexible working options available for most roles
Learning and career development
Access to healthcare & wellbeing programmes
Employee recognition programmes

Fulltime

Medical Affairs Professional

Talentmark are recruiting for a Medical Affairs Professional to join a company i...

Location

United Kingdom , Basingstoke

Salary:

14.93 - 19.91 GBP / Hour

CK Group

Expiration Date

Until further notice

Requirements

Degree in Life Sciences, Health Sciences or a related discipline
Strong organisational skills with excellent attention to detail and the ability to follow structured processes
Proven ability to coordinate projects and manage multiple priorities in a fast paced environment
Strong communication and interpersonal skills with the ability to collaborate across cross-functional teams
Experience supporting Medical Affairs, pharmaceutical or healthcare environments would be advantageous
Experience using Veeva systems would be beneficial

Job Responsibility

Support the Medical Affairs team in coordinating and executing operational plans, ensuring alignment with broader brand and medical strategies
Coordinate and track Medical Affairs activities including real world evidence projects, advisory boards, symposia, consultancies and scientific exchange with healthcare professionals
Act as the originator for Veeva materials, supporting the preparation and approval of medical and medical education content
Coordinate with third party providers such as medical writers, agencies and external partners to support medical activities
Lead or contribute to Medical Affairs projects that improve operational efficiency, digital processes and team productivity
Work cross-functionally with internal stakeholders including Medical Affairs teams, brand managers, compliance, finance and external partners to support delivery of medical activities

Fulltime

Senior Medical Affairs Advisor, Vaccines

Reporting to the Medical Director, you will provide scientific and medical suppo...

Location

Hong Kong , Quarry Bay

Salary:

Not provided

Pfizer

Expiration Date

Until further notice

Requirements

Bachelor’s degree in pharmacy, pharmacology or other relevant disciplines
Professional experience in hospitals, research or pharmaceutical industry is desirable
Project and process management: ability to manage projects and cross-functional Processes
Administrative excellence: attention to detail evident in a disciplined approach to document training, adherence to SOPs, forecast to spend tracking, metrics, etc.
Organizational skills and able to work independently
Fluent spoken and written English and Chinese

Job Responsibility

Develop, lead and execute the medical strategy, tactics, and operating plan at country level for Vaccines portfolio that fully aligned with the Global, Regional and Local overall strategy goals
Prepare new product launch by generating medical insights and understand the unmet medical needs through medical-to-medical communication, advisory board and data generation
Manage investigator-initiated trial including discussion of research concept with interested researcher, coordinate internal submission and approval of study protocol, and act as a liaison between Pfizer and the researcher
Review promotional materials and customer engagement programs for scientific accuracy and adherence to the relevant policies, guidelines, local industry codes and regulatory guidelines as required
Provide disease and product training to sales and marketing colleagues when required
Establish partnership with patient organizations, professional organizations, medical societies to understand the unmet medical needs. Identify potential ways to address them with an aim to improve patients’ outcomes
Organize medical meetings and activities with KOLs to deliver cutting edge medical information of defined therapeutic area and assigned products
Conduct medical educational meetings to introduce new concepts to help HCPs to improve patients’ outcome and advance their research capability
May speak at medical communication meetings at national and regional levels

Fulltime

Senior Project Manager – Corporate Affairs & External Engagement for Obesity

Senior Project Manager – Corporate Affairs & External Engagement for Obesity. Wh...

Location

United States , Thousand Oaks

Salary:

131551.10 - 177980.90 USD / Year

Amgen

Expiration Date

Until further notice

Requirements

Doctorate degree and 2 years of Scientific and/or Operations and/or Business experience
Master's degree and 4 years of Scientific and/or Operations and/or Business experience
Bachelor's degree and 6 years of Scientific and/or Operations and/or Business experience
Associate's degree and 10 years of Scientific and/or Operations and/or Business experience
High school diploma / GED and 12 years of Scientific and/or Operations and/or Business experience
Requires strong understanding of project management methodologies, tools and processes
Strong written and verbal communication skills
Strong interpersonal / relationship management skills

Job Responsibility

Support day-to-day operational needs for External Medical Engagement and Corporate Affairs
Coordinate medical congress invitations and help support leadership participation in key events
Work with cross-functional teams to develop and carry out communication plans
Support planning and coordination of leadership meetings, working groups, and governance forums
Track project progress and communicate updates to stakeholders and leadership
Leverage digital tools, including AI, to streamline workflows
Identify opportunities to improve processes
Help teams work through issues by gathering information, outlining options, and supporting decisions
Build strong relationships with stakeholders
Lead planning and execution of medical congress activities

What we offer

Retirement and Savings Plan with generous company contributions
Group medical, dental and vision coverage
Life and disability insurance
Flexible spending accounts
Discretionary annual bonus program or sales-based incentive plan
Stock-based long-term incentives
Award-winning time-off plans
Flexible work models where possible

Fulltime

New

Associate Director, Field Marketing - South East

About the Role: The Associate Director, Field Marketing, is a field-based, custo...

Location

United States , Florida; Georgia

Salary:

154400.00 - 242550.00 USD / Year

BioLife Plasma Services

Expiration Date

Until further notice

Requirements

Bachelor's degree required, preferably in Biology, Marketing, Strategy, or Business Administration
10+ years of progressive experience in marketing or sales within the biopharmaceutical industry, including a minimum of 3 years in Key Opinion Leader management
Experience working in the Dermatology/Psoriasis therapeutic market
Proven experience in developing engagement plans for thought leader/KOL management, with the ability to confidently liaise with external stakeholders
Experience in Speaker Bureau strategy, including training, content development, and execution of national-level programs
Strong leadership capabilities with the ability to set direction, drive alignment, resolve issues, and assess risk
Excellent collaboration skills with a proven ability to influence cross-functional teams without direct authority
Highly organized with strong analytical, problem-solving, and strategic thinking skills
able to manage multiple projects simultaneously
Exceptional oral and written communication skills, with demonstrated learning agility, financial acumen, and budgeting experience

Job Responsibility

Identify, cultivate, and maintain long-term relationships with national and regional Key Opinion Leaders (KOLs) and Advanced Practice Providers (APPs) in the dermatology space
Develop and execute strategic engagement plans aligned with brand objectives, serving as a subject matter expert (SME) in psoriasis disease management
Ensure compliant, accurate, and balanced scientific communication during all interactions with external stakeholders
Gather and analyze competitive intelligence (CI) to stay informed on KOL alignment, key geographic market drivers, influence points, and provider dynamics
Act as a liaison between KOLs and Takeda's senior and executive leadership, facilitating strategic insights and collaborative opportunities
Capture, document, and analyze customer and market insights to identify regional and national trends, informing strategic decisions by the brand team in preparation for market entry
Share synthesized customer insights with cross-functional stakeholders, addressing key business questions to support marketing strategy, optimize resources, and develop tactics that drive brand performance
Stay current on customer, competitive, and marketplace activities, and share these insights in a structured format with the broader team to inform brand planning and tactical execution
Plan, develop, and execute advisory board meetings with KOLs to gather insights on disease management, treatment trends, and unmet medical needs
Identify, recruit, and engage appropriate advisors based on therapeutic expertise, geographic representation, and strategic objectives

What we offer

Short-term and/or long-term incentives
Medical, dental, vision insurance
401(k) plan and company match
Short-term and long-term disability coverage
Basic life insurance
Tuition reimbursement program
Paid volunteer time off
Company holidays
Well-being benefits
Up to 80 hours of sick time per calendar year

Fulltime

Regulatory Affairs Manager (China)

Biocomposites is an international medical devices company that engineers, manufa...

Location

China , Shanghai

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in a life science or equivalent
Minimum 8 years’ experience within the medical device industry
Experience of pre-submission consultations with NMPA
Experience of medical device submissions to NMPA
Proven knowledge of medical device regulation and applicable standards and guidance documents in China
Fully proficient in both Chinese and English (written and oral)
Strong written and verbal communication skills with ability to convey matters clearly and to express complex issues in both English and Chinese
Exceptional teamworking skills
Strong sense of initiative and self-motivation
Excellent interpersonal and communication skills when liaising with internal and external stakeholders from varying disciplines and cultures

Job Responsibility

Lead the creation of submissions, registrations and medical device reporting for new and existing products in China (and other APAC territories as required)
Communicate with and coordinate consultants and regulators in China to plan, facilitate and execute consultation meetings, product applications and to maintain products on market
Develop strategies and plans to register products in China
Compile and maintain technical documentation for product registrations in accordance with Chinese and other specified country requirements
Prepare and review product documentation in the Chinese language
Lead the preparation and review of materials for pre-submission consultations with NMPA including briefing books and powerpoint presentations
Travel to NMPA and/or Test Laboratories to facilitate product registration as required
Research and consult on regulatory requirements to register new or changed products in China
Report, assess and communicate changes in regulations
Guide the organisation to maintain compliance with the latest NMPA law and regulations relating to medical devices

What we offer

Competitive salary and benefits
We grow talent
One Biocomposites – team spirit & engagement

Fulltime

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Medical Affairs Project Coordinator

Job Description

Job Responsibility

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