Medical Administrative Assistant Job at Robert Half (Fairport)

Job Description

We are looking for a Medical Administrative Assistant to support daily front-office operations. This is a Contract position suited for someone who can balance patient-facing communication with accurate administrative support in a busy office setting. The ideal candidate will help keep scheduling, phone coverage, and records management organized while contributing to a welcoming environment.

Job Responsibility

Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an orderly administrative area
respond to inbound telephone calls promptly, provide accurate information, and route messages to the appropriate team members
enter, update, and verify data in office records and internal databases with a high level of accuracy
coordinate appointments, maintain calendars, and assist with day-to-day scheduling needs for the office
prepare, organize, and file administrative documents to support efficient office operations and recordkeeping
provide general clerical support such as handling correspondence, scanning documents, and assisting with routine office tasks
support receptionist functions by monitoring incoming communications and helping ensure timely follow-up on requests

Requirements

Previous experience in an administrative assistant, receptionist, or medical office support role
ability to handle inbound calls effectively while communicating clearly with patients, staff, and visitors
strong data entry skills with careful attention to detail and accuracy
working knowledge of general administrative office procedures and standard clerical practices
proficiency with common office software and the ability to learn internal systems quickly
strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
reliable, detail-oriented demeanor and a customer-focused approach to front-office support

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

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