Mce Grants Administrator Ii

• Support faculty in the development and submission of grant proposals, including helping develop a timeline, budget preparation, completion of sponsor and institutional forms, and navigation of required submission systems
• Advise faculty and unit leadership on sponsor guidelines, eligibility requirements, budget rules (including selecting appropriate rates), and university policies related to proposal submission, personnel effort, and budget considerations
• Maintain current knowledge of and advises faculty, institute, and center leadership on federal and other external sponsor requirements to ensure proposals are compliant and ready for submission
• Initiate and manage proposal records within the university’s electronic research administration system (InfoEd) and coordinate required institutional reviews and approvals prior to submission
• Provide guidance, tools, and resources to strengthen proposal development and to support pursuit of external funding opportunities
• Collaborate closely with the Associate Dean for Research, Director for Research Administration, the Business Office, and ORSP to ensure IDC, cost-share, course buyout, grant pay, space requirements or other impacts are understood and can be accommodated
• Provide strategic oversight of post-award grant portfolios, ensuring both current-year execution and long-range financial sustainability across multiple projects, funding sources, departments, institutes, and centers
• Lead long-range financial planning for sponsored projects, including multi-year forecasting, scenario modeling, and alignment of grant expenditures with project milestones, staffing plans, and institutional priorities
• Provide strategic financial technical assistance and guidance to the ADR, project PIs, and teams across a complex portfolio
• Manage post-award grant budgets with PIs across the project lifecycle, including spending projections, expense monitoring, forecasting, identification of potential cost overruns or allowability issues, and supporting budget modifications
• Process and oversee grant-related financial transactions, including entering hire requests, requesting purchase orders and contracts, reviewing P-Card activity, journal entries, and other required financial actions
• Ensure compliance with university policies and sponsor regulations, including effort certification, payroll allocation, documentation standards, subrecipient and consultant agreements, incentives tracking, and record retention requirements
• Coordinate and support subcontract and consultant monitoring in collaboration with central research offices and partners
• Prepare and deliver required financial, progress, and final reports for Investigators, sponsors, regulatory bodies, and internal stakeholders
• Collaborate and maintain a strong working relationship with research administration, business offices, and project staff to facilitate appropriate transactions, communication, and shared understanding of budget status and project needs
• Develop and support improvements to financial monitoring, reporting, and grants administration processes
• Assists the Business Team to process general ledger entries related to human resources, finance, and other transactions as needed or directed
• Conduct training sessions and coordinates onboarding for new staff members with budgetary and HR responsibilities
• Support research related personnel actions, including searches, hiring, payroll concerns and separations, working collaboratively with center and institute leaders and the Director on staffing plans
• Provide and manage backup support for essential business functions in college departments during staff vacancies
• Provide limited project management or complex administrative support for select projects, as needed
• Other duties as assigned by the Dean and AD

Bachelor's degree in a related field and 3 years research administration-related experience, including preparing proposal submissions, and providing post-award grants administration. Associates degree and work experience related to the position can be substituted on a year for year basis for the BA.

• Bachelor's degree in finance or accounting
• 5-8 years grant related experience, including experience with NIH and other federal agencies and knowledge of 2 CFR 200
• 2 years' experience working in a higher education research related role
• Experience monitoring sub-recipient expenses and activities
• Experience managing personnel activities

• medical
• dental
• retirement
• paid time off
• tuition benefit
• ECO pass