Matter Mobility Data Administrator

• Oversee all technical aspects of mobilizing client records into and out of the Firm
• Collaborate closely with practice groups, administrative departments, the General Counsel, Office Administrators, and other relevant staff to ensure compliance with the Firm’s information governance processes and procedures
• Demonstrate expert understanding of electronic client data which will be applied to the collection, analysis/review, secure transport, and documentation of such data
• Work with the newly integrated attorneys and in coordination with the IT department at the prior firm to retrieve matter data
• Communicate with attorneys and Legal Administrative Assistants as new data comes in and track data that is received
• Advise attorneys to open matters as the new data is received and help them to provide a cross reference of old to new matters
• Provide timely reports by writing queries and join tables SQL. Design SQL scripts that can be easily manipulated to efficiently address similar future analyses
• Follow established procedures to protect the integrity and authenticity of records
• Maintain an in-depth understanding of industry trends and evolving technology
• Oversee the purging of individual accounts based the Firm’s retention policies
• Coordinate the work of Matter Mobility Data Technicians ensuring that projects are completely in an efficient and timely manner
• Evaluate matter mobility projects to establish timelines and resources to estimate the work needed and to effectively manage project execution
• Work closely with the Director of Information Governance on building the matter mobility team
• Handle all complex matter mobility projects
• Work closely with Information Services Department on system upgrades and/or implementation of new software or ESI tools

• Bachelor’s Degree required or equivalent work experience
• Minimum of 2-3 years in matter mobility
• Prior experience in data migration is required
• Proficient in SQL
• Experience with iManage Records Manager (iRM), FileTrail, and Comply (LegalRM) preferred
• Proficient or advanced knowledge of document management systems, preferably iManage
• The ability to write queries and join tables for reports
• Ability to recognize data in load files and translate prior to import into iManage
• Able to combine multiple and manipulate data
• Proficient in Excel
• Ability to handle voluminous projects, deadlines and tasks through completion accurately, agility in handling shifting priorities, effective teamwork skills
• Detail orientation, accuracy, adaptability, outstanding client service, ability to analyze for best solutions

Experience with iManage Records Manager (iRM), FileTrail, and Comply (LegalRM) preferred