Matter and Billing Coordinator Job at Office Angels (Brighton)

Matter and Billing Coordinator

This role is all about supporting strong client relationships and making sure th...

Location

United Kingdom , Brighton

Salary:

14.17 - 15.98 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Car driver required ideally
Experience in client onboarding and invoice management
Ability to work closely with legal and finance teams
Knowledge of compliance and documentation
Strong organizational and communication skills

Job Responsibility

Time Tracking & Billing Support
Invoice Management
Client Data & Relationship Management
Compliance & Documentation
Team Collaboration & Learning

What we offer

Eye care vouchers and money towards glasses
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)
Expert interview support and advice

Parttime

Junior E-Billing Specialist

McCarter & English LLP is seeking a Junior E-Billing Specialist who may be based...

Location

United States , Boston;East Brunswick;Hartford;Indianapolis;Miami;New York;Newark;Philadelphia;Stamford;Trenton;Washington, DC;Wilmington

Salary:

68000.00 - 78000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

A minimum of two years e-billing experience is required
A minimum of 3-5 years’ experience working in a professional services environment, law firm billing experience preferred
Experience with financial/billing software packages and Finance/Accounting organizational operations. 3E system experience preferred
Experience with electronic billing transmission on a variety of e-Billing platforms, eBillingHub/BillBlast experience preferred
Ability to adhere and apply billing/ebilling department policies and procedures
Ability to communicate with all levels of the firm professionally and tactfully
Ability to provide a high level of customer service in a fast paced environment
Ability to handle a high-volume of tasks maintaining attention to detail and prioritizing as necessary
Proficiency in MS Office
strong knowledge of Excel required

Job Responsibility

Assist the e-Billing Supervisor and e-Billing team with all electronic on-boarding needs to include, client matter setup and mapping and rate updates/maintenance in the various e-Billing platforms utilized by the firm clients
Assist e-Billing team with troubleshooting e-Billing-related issues
Transmit electronic billing (“e-Billing”) via eBilling Hub and various e-Billing sites
Responsible for recording and maintaining accurate phase, task, and billing codes
Assist with e-Billing preparation for more sophisticated e-bills and/or on-demand requirements as available (both manual & electronic)
Have direct contact with billing partners to resolve e-Billing-related issues
Reprint posted invoices and provide copies, as necessary
Produce ad hoc reports as requested
Submit Appeals, Accruals and budgets via e-Billing sites
Maintaining and adding timekeepers to restricted lists in Time Entry software

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

Executive Assistant

Provide support for the Partners and various staff in their Long Island office.

Location

United States , Garden City

Salary:

75000.00 - 90000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
2-3 years of experience in an admin role
Experience with travel planning a plus
Ability to keep matters confidential
Able to manage and anticipate needs
High proficiency in Microsoft Office

Job Responsibility

Schedule calls and meetings, maintain and update calendars and agendas accordingly
Welcomes and direct visitors and clients
Run monthly billing reports and various partner reports
prepare expense reports
Coordinate domestic and international travel plans
Prepare outbound mail and packages for delivery
Prepare new business forms and engagement letters
Perform other ad hoc duties as required

Fulltime

New

Billing Specialist

The Billing Specialist plays a critical role in ensuring the seamless execution ...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of relevant experience required
billing experience in a detail oriented services or law firm environment is preferred
Strong knowledge of Microsoft Office, especially Excel, Word, and Outlook
ability to learn new software/applications quickly
Familiarity with billing platforms (e.g., Aderant) and e-billing systems is a plus
An associate degree in accounting or a related field is required
a bachelor’s degree is preferred
Equivalent work experience may be considered
Solid understanding of accounting processes and aptitude for working with ERP and billing systems
Excellent attention to detail, organizational ability, and time management

Job Responsibility

Create, review, and edit bill proformas based on requests from attorneys, paralegals, and secretaries
Process high-volume, complex legal bills efficiently, including applying discounts, split-party billing, and preparing e-bills
Analyze and monitor e-billing platforms to handle appeals for deductions and specialty legal billing issues
Submit invoices via mail, email, and e-billing platforms (e.g., CounselLink, LegalTracker, TyMetrix 360, etc.)
Maintain billing and matter management data in ERP systems and e-billing platforms by setting up clients, matters, timekeepers, and rates, and coordinating with clients for system setup support
Ensure compliance with firm billing policies, outside counsel guidelines, and client-specific requirements, recommending policy updates as needed
Accurately manage client and matter setup, billing arrangements, accruals, budgets, and status reports to meet deadlines
Review and approve new client/matter intake forms to verify billing arrangements, rates, and discounts
Assess and provide feedback on billing requirements in new client engagement letters
Maintain desktop procedures and documentation for special handling requirements

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Billing Operations Program Analyst

The Billing Operations Program Analyst supports the accurate, timely, and compli...

Location

United States , Charlotte

Salary:

Not provided

Brightspeed

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, Information Systems, or a related field preferred
4+ years of experience in billing operations, revenue operations, financial systems support, or a related function
Experience supporting enterprise billing platforms (SAP BRIM preferred)
Experience in telecommunications, SaaS, or subscription-based environments is strongly preferred
Strong analytical and investigative skills with the ability to identify, analyze, and explain data discrepancies
Advanced Microsoft Excel skills (pivot tables, XLOOKUP/VLOOKUP, reconciliations, data validation)
Ability to manage multiple initiatives and deadlines in a fast-paced, operational environment
Strong communication and collaboration skills across IT, Finance, Operations, and external vendors

Job Responsibility

Own the planning, coordination, and execution of billing-related initiatives, including invoice messages, bill inserts, layouts, and regulatory or product-driven changes
Coordinate intake, testing, approvals, and deployment of billing communication updates with internal stakeholders and external vendors
Manage and prioritize billing-related incident tickets (INC), partnering with IT and vendors to triage issues, implement fixes, and prevent recurrence
Support the “Bill on Time” operating model by monitoring invoice readiness, data quality, and billing messages to ensure accurate and timely invoice delivery
Support monthly billing cycles across multiple customer segments using SAP BRIM, including validation of rating, charging, invoicing, and revenue data
Perform pre- and post-billing reconciliations and regression testing to ensure invoice completeness and accuracy
Investigate and resolve discrepancies related to usage feeds, orders, pricing, and customer hierarchies
Manage invoice-related projects such as bill redesigns, new product launches, regulatory changes, and system enhancements
Develop timelines, track milestones, manage dependencies, and ensure billing changes are delivered without disrupting billing cycles
Perform audits and validations to support SOX controls, tariff compliance, and contractual requirements

What we offer

Competitive medical, dental, vision, and life insurance
Employee assistance program
401K plan with company match
Host of voluntary benefits

Fulltime

New

Billing Services Representative

The firm is seeking a Billing Services Representative to join our growing financ...

Location

United States , New York; San Francisco; San Diego; Palo Alto

Salary:

26.97 - 40.36 USD / Hour

Wilson, Sonsini, Goodrich & Rosati

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent experience
5+ years law firm billing experience
Proficient in Outlook, Excel and Word
Experience and proficiency in Aderant or other legal billing software
Understanding of electronic billing a plus
Strong analytical skills
ability to assess information, anticipate issues and outcomes and to make effective decisions
Strong written and verbal communication skills
ability to exchange information and to present ideas, report facts and other information clearly and concisely
Ability to organize time, prioritize workload effectively, and work independently

Job Responsibility

Coordinate and maintain billing portfolios for assigned billing attorneys
Review time entries to ensure proper matter coding, billing rates and compliance with attorney/client/e-billing guidelines
Follow up with attorneys and/or secretaries to ensure timely return of prebills
Process all prebill revisions, including edit, transfer and write-off of time, and ensure timely and accurate preparation of client invoices
Application of internal policies and procedures related to billing adjustments and other special billing requirements
Distribute invoices to clients via mail, email or e-billing, as required
Monthly review and follow-up on WIP aging to ensure that matters on hold are clearly noted and are billed as soon as possible once completed
Monthly review of Unapplied and Retainer accounts and timely application of same to client invoices
Maintain record of special billing instructions for attorneys and clients
Respond to attorney and client billing requests and inquiries

What we offer

Highly competitive salary and benefits package
Discretionary year-end merit bonus based on performance

Fulltime

Senior Billing Specialist

We are in search of a Senior Billing Specialist to join our detail-oriented serv...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3-5 years of experience in a professional services environment, with law firm billing experience preferred
familiarity with financial/billing software and Finance/Accounting operations
experience with 'Aderant Expert' Billing System preferred
experience with electronic billing transmission across various eBilling platforms, BillBlast experience a plus
ability to manage a high volume of tasks, maintaining attention to detail and effective prioritization
proficient in MS Office, with strong Excel skills preferred

Job Responsibility

order, prepare, and distribute pre-bills for assigned billing partners/accounts
manage eBilling processes, implement changes as necessary
record and maintain accurate phase, task, and billing codes
prepare, finalize, and produce invoices for assigned accounts
assist with complex billing and on-demand requests (manual & electronic)
resolve billing issues through direct contact with partners
maintain and follow-up on unallocated funds
reprint invoices and provide copies as needed
produce ad hoc reports as requested
assist with billing overflow from other offices

What we offer

medical
vision
dental
life and disability insurance
access to 401(k) plan

Fulltime

Accountant

Location

Japan , Tokyo

Salary:

6000000.00 - 9000000.00 JPY / Year

Randstad

Expiration Date

March 23, 2026

Requirements

Fluent in written and spoken English and Japanese
Skilled in MS Office Suite (Word, Excel, PowerPoint)
Collaborative team player with strong communication skills
Highly detail-oriented and well-organized
Maintains discretion when handling sensitive or confidential information
Able to work under strict deadlines and time constraints
Strong ability to prioritize tasks effectively
Professional, proactive, approachable, confident, and well-presented
Flexible and adaptable to varied working hours when required

Job Responsibility

AccountingInput vendor invoices in Chrome River
Check employee expense reports with receipts/documents for accuracy and policy compliance
Check vendor payment vouchers with supporting documents for accuracy
Prepare and process accounting entries into the system
Verify bank account details with local/overseas vendors or payees
Perform bank reconciliation (bank statement vs. general ledger)
Handle daily banking operations
Assist in annual budget preparation and ongoing analysis/reporting to regional stakeholders
Assist in monthly payroll process
Assist with tax filing, reporting, reconciliation, and payment

What we offer

健康保険
厚生年金保険
雇用保険
土曜日
日曜日
祝日
賞与

Fulltime

Matter and Billing Coordinator

Office Angels

Location:
United Kingdom , Brighton

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
July 11, 2025

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Matter and Billing Coordinator

Office Angels

Location:United Kingdom , Brighton

Category:Office Administration

Contract Type:Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:July 11, 2025

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