Materials / Office Administrator Job at JRL Group (Carlton-on-Trent, Newark)

Executive Translator Liaison / Office Administrator

Snail Games USA is seeking a highly organized and professional Executive Transla...

Location

United States , Beverly Hills

Salary:

70000.00 - 110000.00 USD / Year

Snail Games

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred or equivalent professional experience
Fluency in both Mandarin Chinese and English, including verbal interpretation and written translation
Minimum 3 years of experience in executive support, translation, or related roles
Strong organizational, communication, and multitasking skills
Proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms
Ability to maintain confidentiality and exercise sound judgment
Comfortable working in a fast-paced environment with changing priorities
This position is full-time and on-site at our Beverly Hills office
Must possess a valid driver's license and have reliable transportation
Must possess or be able to obtain and maintain a valid passport

Job Responsibility

Provide accurate verbal and written translation between Mandarin Chinese and English
Interpret during meetings, interviews, conference calls, presentations, and business discussions
Translate emails, reports, presentations, contracts, and other business documents
Facilitate communication between U.S. and international teams, partners, and vendors
Assist executives with communications, follow-up items, and cross-cultural business interactions
Prepare meeting materials, agendas, notes, and action items
Coordinate calendars, meetings, travel arrangements, and itineraries for executives
Manage domestic and international travel logistics, including flights, accommodations, and schedules
Assist with expense reports, documentation, and business correspondence
Support visiting partners, guests, and international delegations

Fulltime

New

Office Administrator

Tecolote seeking a highly organized, energetic, and self-motivated Part-Time Adm...

Location

United States , Albuquerque

Salary:

Not provided

Tecolote Research

Expiration Date

Until further notice

Requirements

Minimum of 4 years of relevant business office administration (DoD related a plus)
Excellent customer service skills
A passion for detail and accuracy
Excellent writing and basic math skills
Exceptional verbal communication skills
Strong organization skills
Must be able to work independently
Ability to prepare, protect and handle sensitive, personal and company confidential documents and files
Proficiency in MS Office, specifically Excel, Word and Outlook. Versatility, flexibility and willingness to work within constantly changing priorities with enthusiasm
Ability to work well with all levels of staff and management

Job Responsibility

Coordinate local projects in areas including travel administration, purchasing, business development assistance, social events and office luncheon planning
Protecting sensitive, personal and confidential materials
Providing support to management and staff regarding general administrative duties
Following company policies and procedures
Working closely with the Operations Manager on office operating budgets

What we offer

Health & Welfare
Company Paid Major Medical Insurance for employees and family members
Dental Insurance for employees and family members
Vision Insurance for employees (employee-paid for family members)
Group Life Insurance
Accidental Death and Dismemberment Insurance
Travel Accident Insurance
Long-Term Disability
Voluntary Short-Term Disability
Supplemental Life Insurance

Parttime

Sales and Office Administrator

We are looking for a dependable and well-organized Sales and Office Administrato...

Location

Canada , Mississauga

Salary:

19.00 - 20.00 CAD / Hour

Azuma Foods Canada

Expiration Date

Until further notice

Requirements

Business-level fluency in English
High school diploma or equivalent required (post-secondary education preferred)
Previous experience in sales support or office administration preferred
ERP system experience is an asset
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Excel
Shopify experience is a plus
Valid driver's license is an asset
Team player with the ability to work independently
Legally entitled to work in Canada and able to work occasional overtime as required

Job Responsibility

Enter, confirm, and manage sales orders, invoices, credit memos, returns, and rebates
Maintain accurate sales documentation and update sales-related Excel files
Monitor inventory levels during order entry and coordinate re-orders
Support the sales team with customer correspondence, account coverage, and commission calculations
Assist with food shows, product samples, promotional materials, and customer product registrations (including GS1)
Provide customer service via email and in-person pick-ups
Coordinate shipments and act as a liaison with delivery service providers
Prepare shipping documents and tags
Update Shopify product details, inventory levels, lot numbers, and best-before dates
Monitor online inventory, place orders with local vendors, and prepare weekly order summaries

Fulltime

Office Administrator

Location

United Kingdom , Inverkeithing

Salary:

26000.00 - 29000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous admin experience (ideally in a busy or multi-team environment)
Highly organised with strong attention to detail
A confident communicator who enjoys working with people
Someone proactive, adaptable, and happy to turn their hand to anything
Comfortable with Microsoft Office systems

Job Responsibility

Keeping day-to-day admin running smoothly across different departments
Supporting procurement activities (raising POs, tracking deliveries, paperwork)
Assisting with training coordination (booking, materials, organisation)
Maintaining records, databases and documentation
Supporting sales admin (quotes, confirmations, acknowledgements)
Helping with general office duties - calls, deliveries, supplies
Getting involved with stock control and wider business support

What we offer

Part-time role (3 days per week)
Birthday day off
Pension + benefits

Parttime

Office Administrator

We are looking for a dependable Office Administrator to support daily operations...

Location

United States , Southfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in office administration, office coordination, contract administration, or a related support role
Strong verbal and written communication skills with the ability to interact professionally with clients and colleagues
Demonstrated ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced environment
High level of accuracy and attention to detail when handling documentation and operational tasks
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Ability to learn new systems quickly and adapt effectively as business needs change
Sound problem-solving skills and the ability to work independently while contributing to a collaborative team environment
Commitment to delivering responsive, high-quality customer service

Job Responsibility

Welcome clients, visitors, and employees with a detail-oriented approach that supports a positive office experience
Organize day-to-day office activities, including meeting logistics, training arrangements, event coordination, and catering support
Oversee shared workspace scheduling and ensure conference rooms are properly prepared for internal and external meetings
Maintain inventory of office materials, monitor equipment needs, and coordinate facility or building-related service requests
Handle incoming and outgoing mail, packages, shipments, and other office correspondence with accuracy and timeliness
Provide administrative support for licensing and contracting activities by tracking documentation and following up on outstanding items
Assist with client service needs such as billing questions, policy changes, address updates, claims-related requests, and advisor support matters
Coordinate third-party follow-up for items such as medical exams and records, and monitor open requirements through completion
Partner with leadership and internal teams on special assignments, operational improvements, and other administrative priorities as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
access to top jobs
competitive compensation

Fulltime

Front Office Administrator

We are currently hiring a full-time Front Office Administrator to support our No...

Location

United States , Norfolk

Salary:

15.00 - 25.00 USD / Hour

Amentum

Expiration Date

Until further notice

Requirements

Minimum of three (3) years of administrative support experience
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Must be able to obtain and maintain a secret US Government Clearance if needed
Note: US Citizenship is required to obtain a Secret Clearance
Ability to manage multiple tasks and priorities in a fast-paced environment
Professional customer service and telephone etiquette
Ability to maintain confidential and sensitive information
Experience maintaining records, files, inventories, and databases
Ability to work independently with minimal supervision
High school diploma or equivalent required

Job Responsibility

Type correspondence, reports, memoranda, minutes, and similar documents from original notes, drafts, and compose routine transmittals or responses
Ensure that correspondence complies with established standards for grammar, punctuation, terminology, and spelling
Reviews materials prepared for supervisor's approval for accuracy and proper format
Receive, open, sort and distribute mail, calling attention to important items and attaching relevant files and documents as requested
Answer, screen and direct telephone calls and take and relay messages
Greet visitors, provide assistance with routine inquiries, and direct guests to the appropriate personnel or locations
Support the Facility Security Officer (FSO) by logging in visitors and conducting random bag checks
Maintain facility inventories of material in support of facility operations
Attend meetings and take, transcribe, and distribute minutes as required
Organize and maintain computerized and manual files, records, schedules, inventories, libraries, and databases, back up and purge systems as required, and annotate files, and retrieve data in report form as required

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

Office Administrator / HR & Operations Coordinator

We are seeking a highly organized and proactive Office Administrator / HR & Oper...

Location

United States , Iowa City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, office coordination, HR, or operations support experience
Strong organizational skills with the ability to manage multiple priorities
Excellent communication and customer service skills
Proficiency in Microsoft Office Suite and general business software
Ability to maintain confidentiality and handle sensitive information
Detail-oriented with strong follow-through and problem-solving abilities
Experience with onboarding, compliance documentation, or HR processes preferred

Job Responsibility

Coordinate meetings, schedules, and team communications across departments
Send calendar invitations, reminders, and meeting materials
Assist with various administrative projects and tasks as needed
Support the sales team with customer and operational coordination
Answer incoming calls during high-volume periods and route inquiries appropriately
Monitor and respond to online customer reviews
Open, sort, and distribute incoming mail
Receive and coordinate deliveries at the office
Schedule and track CDL drug testing requirements, including random testing programs
Assist with vehicle registration and fuel tax documentation (IFTA)

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Office Administrator

Our client in Dorval who handles several commercial and residential buildings is...

Location

Canada , Dorval

Salary:

23.00 - 26.00 CAD / Hour

Randstad

Expiration Date

August 03, 2026

Requirements

Ability to communicate effectively and professionally, both oral and written with owners, tenants and team members
English and French
Ability to develop and sustain cooperative working relationships
1-2 years’ experience as a Property Administrator or 3 years + in an administrative role with AP/AR responsibilities
Professional phone manner
Mature and self-motivated team player
Committed to personal growth and integrity aligned with with company's corporate objectives
Ability to exercise confidentiality
Strong time management skills including the ability to work under pressure and achieve quality results
Results oriented, detail oriented and accurate

Job Responsibility

Property Administrator
Provide administrative support and coordination to Property Manager
Assist Property Managers with obtaining supplier and contractor quotations
Accounts Receivable - collecting arrears, ensured timely rental payments including. quotations
Accounts Payable – ensure timely payment of invoices, preparing tenant chargebacks, obtaining management approval, entering in JD Edwards, and maintain accurate record keeping. reconciliation of accounts as needed.
Assist in handling building operator inquiries and emergency situations
Answering phone calls
Deposit cash receipts on a daily basis
Arrange for pick up and deliveries of rent checques and various materials from and to properties under management
Assist in preparation of year-end reconciliations and annual rental advice letters

What we offer

Monday - Friday 9AM-5:30PM
1 Hour lunch
Free Parking
Easy access via public transport

Fulltime

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Materials / Office Administrator

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