Materials Coordinator

• Receiving, recording and profiling all incoming and outgoing correspondence and faxes
• Completing and submitting daily reports, time sheets and other documentation and obtaining the appropriate sign offs, when necessary
• Preparing confidential and general correspondence for members of the management team
• Coordinating the preparation and distribution of progress reports
• Preparing and distributing meeting minutes, Purchase Order Amendments, Contract Change Initiations and other technical correspondence
• Maintaining a log of all purchases made in the field
• Obtaining and organizing all Material Transfer Request (MTRs)
• Ensuring accuracy in spelling, grammar and content of communication
• Logging and profiling all incoming and outgoing correspondence, reports, drawings and faxes
• Processing progress photo descriptions in a timely manner
• Answering telephones and direct calls to appropriate staff, and page when necessary
• Maintaining an up-to-date filing system of all of the above

• Minimum 2 years of relevant experience
• Experience in an office administration environment and familiarity with general office administration procedures
• Excellent written and oral English language communication skills
• Ability to multi-task and manage competing priorities
• Excellent computer skills including typical Microsoft Office applications (Word, Excel, etc.)
• Experience with administration of construction contracts an asset
• Must be a self-motivated team player
• Ability to clearly communicate with supervisors and co-workers
• Ability to use hand tools, power tools, machines, equipment
• Ability to learn and gain knowledge
• Ability to follow work orders or receive instructions
• Ability to adhere to Safety policies and procedures
• High School Diploma or equivalent is preferred, but not required
• OSHA 10 Certification Preferred
• Travel is required

• Experience with administration of construction contracts an asset
• OSHA 10 Certification Preferred

PER DIEM