Materials Coordinator Job at Randstad (Calgary)

Job Description

The office-based Material Coordinator is responsible for managing all the activities necessary to enable effective end-to-end coordination of materials in support. Reporting to the Manager of Material Coordination and Project Support, the successful candidate will work with Project Managers, Project Engineering, Project Controls, Supply Chain (SC) Contract Analysts, SC Buyers, SC Expediting & Logistics, and other key stakeholder positions to enable efficient and effective identification, requisitioning and coordination of materials required for Projects. The core accountability of this role is to ensure that project materials for delivered on time and to the correct location to support Project timelines.

Job Responsibility

Incorporate material lead time estimates from SC and develop a schedule for placing material orders in time to meet the project schedule
Review Technical Drawings with a high level of attention to details
Review Bill of Material (BOM) with Project Engineer to identify materials to be supplied by the Company, its Fabricators, or its Construction Contractor
Coordinate design deliverables from Project Engineering or the ESP to SC for the timely occurrence of Requests for Quotations (RFQs) and subsequent awards according to the Material Matrix schedule
Work with Materials Management and Warehouse team to identify available inventory and/or surplus materials
Create SAP purchase requisitions (and/or SAP reservations for materials in inventory) based on design Bills of Materials provided by Project Engineering
Create a request for a new Material Master if the existing SAP material catalogue does not provide appropriate alternatives
Monitor and assist with materials expediting of critical components
Work with project disciplines (Engineering, Purchasing, Expediting, Logistics, Warehousing, Fabrication, and Construction) to update Material Status Report with quantities, timelines, and material whereabouts
Help locate documents and records, including Material Test Records (MTRs), associated with project materials which are required in support of construction and commissioning activities
Resolve material discrepancies (e.g., quantities, quality, or supporting documentation) within each functional group
Work with Expeditors to anticipate issues relating to materials (i.e., late deliveries, material shortages, or damages) and develop and execute recovery plans
Ensure Supplier and Fabricator deliveries are expedited on a predetermined schedule to ensure RAS (required at site) dates are met
Provide field-based construction team with relevant documentation
Instruct the Warehouse to release and issue the materials to the Fabricator, or from the Fabricator to the site \ laydown yard and ultimately to the Construction Contractor
Coordinate physical receipt of material at the Warehouse, project site\laydown yard, Fabricator and\or Construction Contractor
Enter Goods Receipts for all items in SAP (except those delivered to the Company's warehouses – warehouse personnel will typically handle)
Identify surplus materials to be transferred to inventory and/or investment Recovery

Requirements

5 years related experience in a Project environment within the oil and gas, pipeline, or power industries
Past material management (coordination, buying, logistics etc) experience
General knowledge of material and equipment used in pipeline and facilities construction
Ability to manage multiple high priority projects and competing priorities

Nice to have

Post-Secondary Education in a related field
Experience within the oil and gas, pipeline, or power industries
Experience with piping materials, valves, and fittings
Ability to read engineered design drawings and Bill of Materials
Superior computer skills, particularly experience with relevant SAP system modules including advanced training in the use of the Microsoft Office Suite and highly proficient SAP user (requisitioning & receiving)
Superior written and oral communication skills, project management skills, analytical and problem-solving skills

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Materials Coordinator

Job Description

Job Responsibility

Requirements

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