Executive Assistant, Finance Job at Baesystems (Nashua)

Executive Assistant, Finance

Baesystems

Location:
United States , Nashua

Category:
Office Administration

Contract Type:
Employment contract

Salary:

63454.00 - 101526.00 USD / Year

Save Job

Apply Position

Job Description:

We are seeking an experienced Executive Assistant with strong attention to detail and excellent communication skills to provide support to the VP of Finance, as well as assist other members of the Finance team. This position will act as the administrative focal point for the Finance Function and will be responsible for providing specialized administrative support for a variety of duties and tasks, as well as day-to-day coordination of meetings and travel.

Job Responsibility:

Provide confidential administrative support to the VP of Finance and Finance leadership team
Maintain the VP calendar, arrange meetings and appointments
Manage communications with executive level internal and external customers
Maintain a variety of soft and hard copy records/files that involve company sensitive data
Development of presentations for business meetings
Maintain and track meeting and other action items through completion
Coordinate, facilitate and provide support for various conferences, meetings and events
Manage meeting and event logistics and connections, including catering
Coordinate extensive domestic and international travel for the VP and staff
Set up and maintain systems of collaboration among leadership team, including SharePoint, Teams, and other applications

Requirements:

Prior experience working as an Executive Assistant in a large, dynamic, fast-paced, corporate setting
A thorough understanding of business practices, procedures, and the ability to interface well with all levels of management
Experience in coordinating, facilitating, and supporting conferences, meetings, and events
Experience managing schedules and calendars for executive leadership with complex time commitments
Must have a proactive approach to problem-solving with strong decision-making skills
Robust ability to multi-task and prioritize daily workload ensuring tasks and deadlines are met
Proficiency in Microsoft Office applications: Teams, Word, Excel, PowerPoint, and Outlook
Must possess a detail-oriented, highly organized, proactive work ethic
Proficient verbal and written communications skills

Nice to have:

Certified administrative professional
Formal training in Microsoft Office Suite and Microsoft 365

What we offer:

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
employee assistance program
legal plan
discounts on home, auto, and pet insurance
paid time off
paid holidays
paid parental leave
paid military leave
paid bereavement leave
applicable federal and state sick leave
company recognition program for monetary or non-monetary recognition awards

Additional Information:

Job Posted:
May 05, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Baesystems - All Job Offers

Job Link Share: