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The Marketing Ops Coordinator is responsible for keeping marketing execution moving by owning scheduling, tracking, reporting, and coordination tasks that reduce bottlenecks and protect senior team time. This role is ideal for someone who thrives on structure, consistency, and follow-through—and can work independently once trained. This is an entry or early stage operational and logistics-focused role, not a creative or design position.
Job Responsibility:
Schedule and send approved content across designated channels (email, social, website etc.)
Ensure content is published on time and aligns with planned schedules
Maintain internal communications to update our team when new campaigns go out
Perform manual tracking tasks such as obtaining LinkedIn buyer intent, monitoring new follower additions, and logging various channel engagement/activity into a dedicated MQL spreadsheet
Proofread outgoing content for clarity, accuracy, formatting, and basic brand alignment
Ensure final materials are error-free prior to publishing or distribution
Manage a document control spread sheet to track what resources are actively in circulation
Assist Marketing Manager in preconference/event planning
obtaining event info, on-going tracking and event-related to-dos, and post-event workflows and follow-ups
Own shipment and tracking of conference materials
Support internal communication and coordination between Marketing, Sales, and finance for event-driven activity
Maintain and update Monday.com boards for accuracy and visibility
Assist the team in tracking task ownership, deadlines, and completion across initiatives
Make responsibility for sending cadenced reports to marketing, sales, and C-level leaders
Schedule recurring meetings, own notetaking, and maintaining calendar coordination
Assist with contact sourcing and list building
Support list hygiene (organization, basic validation, de-duplication)
Prepare and maintain clean, targeted lists for outreach and campaigns
Requirements:
1–3 years of experience in marketing operations, sales support, or administrative roles
Enjoys operational work, coordination, and maintaining structure
Strong organizational and time-management skills
Comfortable using or learning tools such as Monday.com, LinkedIn, spreadsheets, constant contact (email), ChatGPT and CRMs (Hubspot)
Experience working with data, analytics, and maintaining spreadsheets
Able to manage multiple tasks without close supervision
Proven reliability and follow-through
Comfortable working independently after onboarding
Must have worked with US based clients in onsite/off shore delivery model
Strong verbal and written communication, technical articulation, listening, and presentation skills are essential
Should have proven analytical and problem-solving skills
Demonstrated expertise in prioritization, time management, and stakeholder management (both internal and external) is necessary
Should be a quick learner, self-starter, proactive, and an effective team player
Must have experience working under tight deadlines within a matrix organizational structure
What we offer:
Structured onboarding, clear expectations, and ongoing support
Scope can expand for someone who demonstrates ownership, consistency, and operational excellence
Productive, enjoyable, and nurturing work environment
Leaders will work with you to help you achieve success both in this role and in your personal areas of interest