Marketing Ops Coordinator

• Budget & Finance Support: track marketing spend
• update PO and track invoices
• reconcile expenses with Finance
• flagging variances or missing documentation
• prepare monthly budget summaries
• serve as the main liaison between marketing and accounting
• Marketing Project Management Support: Maintain the master marketing calendar
• ensure milestones and dependencies are logged, and coordinate updates with Integrated Marketing and Content leads
• Flagging any risks, owning and adjusting workbacks as appropriate/needed
• Annual Planning & Forecasting: Supports the annual marketing planning cycle
• Compiles inputs, updates templates, organizes planning sessions, and prepares dashboards for progress tracking
• Repository & Documentation Management: Own organization and version control across SharePoint, Teams, and the Comms Hub
• manage file taxonomy, access permissions, and archive protocols
• Meeting & Operations Logistics: Schedule recurring team meetings
• prepare agendas, capture notes and action items, track follow-ups, and maintain a shared “decisions log”
• Process Documentation: Update and publish SOPs, templates, and how-to guides
• Vendor & Contract Coordination: Maintain the vendor master list, collect SOWs, and track renewals, NDAs, and insurance certificates
• ensure accurate contract records and signature routing with Legal and Procurement
• Operational Reporting: Owns marketing dashboards and summaries for team metrics and distribute to leadership for visibility
• Works with Data team, IT and others to ensure the availability of real-time dashboards for managerial visibility
• Onboarding & Access Management: Coordinate access of marketing documents for new hires or contractors ensure smooth setup of recurring meetings and shared drives
• Cross-Functional Support: Assist in marketing process alignment with Finance, HR, Procurement, and IT
• handle special projects that improve team efficiency or data hygiene

• 1–3 years of experience in marketing coordination, project management, or operations support within a marketing, communications, or creative environment
• Working familiarity with one or more Project Management tools such as OnePlan/Planner, Monday, Clickup, Asana, Wrike, Trello, etc.
• Experience managing complex projects that involve multiple key stakeholders and contributors
• Strong administrative and organizational skills with comfort in budget tracking, scheduling, and file management
• Proactive mindset, and eager to build expertise in marketing operations and cross-team collaboration
• Demonstrated ability to problem solve

Exposure to vendor management preferred