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Marketing Operations Coordinator – Luxury Beauty

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Aquent

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Location:
United States , New York

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Category:
-

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Contract Type:
Not provided

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Salary:

31.34 - 34.82 USD / Hour

Job Description:

In this essential support role, you will serve as the operational backbone of a fast-paced luxury beauty marketing team, supporting high-impact product launches and influencer mailer initiatives. You will manage critical administrative workflows, oversee logistics and inventory, and ensure seamless coordination across internal stakeholders and external vendors. This position offers hands-on exposure to luxury brand operations, cross-functional collaboration, and executive-level partnership, reporting directly to the VP with a dotted-line to the broader team.

Job Responsibility:

  • Own and maintain the team budget tracker, ensuring accurate reconciliation of expenses
  • Process purchase orders, invoices, and vendor documentation
  • Manage ongoing communication with internal finance teams and external vendors
  • Onboard new vendors as needed, ensuring compliance with L’Oréal systems and protocols
  • Create all product orders, manage shipment tracking, and communicate timelines to stakeholders
  • Oversee inventory for the team’s product closet supporting mailers, influencer seeding, and events
  • Ensure accurate documentation across logistics and fulfillment workflows
  • Create, organize, and maintain the team’s centralized digital storage hub
  • Track project timelines within internal dashboards and communicate updates across the team
  • Maintain and update internal L’Oréal reporting systems with the latest status, data, and milestones
  • Draft detailed vendor briefs for Prada Beauty product launches and campaign initiatives
  • Research, vet, and identify potential influencer talent for product mailers
  • Own reporting, recaps, and select strategy slides for executive-level presentations

Requirements:

  • Exceptional attention to detail with a passion for building organized, scalable systems
  • Strong administrative and operational skill set, with comfort working in PO, invoice, and order-management systems
  • Ability to manage multiple priorities and pivot quickly in a dynamic environment
  • Self-starter mindset with the ability to operate autonomously while supporting senior leadership
  • Excellent written and verbal communication skills with a collaborative, feedback-driven approach
  • Bachelor’s degree or equivalent professional experience

Nice to have:

  • Genuine interest in luxury, beauty, or premium consumer brands
  • Prior experience in marketing operations, administrative coordination, logistics, or project management
  • Desire to grow long-term within the beauty or consumer goods industry
What we offer:
  • Subsidized health, vision, and dental plans
  • Paid sick leave
  • Retirement plans with a match

Additional Information:

Job Posted:
January 11, 2026

Work Type:
Hybrid work
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