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The Woodhouse Day Spa is seeking a highly organized, creative, and detail-oriented Marketing Manager / Special Projects Administrator to support our growing multi-location spa business. This role is ideal for someone who is both strategic and hands-on — a professional who can manage marketing initiatives while also driving important projects, coordinating details, and helping leadership bring ideas to life. This position plays a key role in supporting brand consistency, marketing execution, and special projects that enhance both the guest experience and overall business operations. About the Role: The Marketing Manager / Special Projects Administrator will support a variety of initiatives across marketing, promotions, events, communication, and administrative project coordination. This person will work closely with leadership to help execute campaigns, maintain brand standards, organize projects, and keep priorities moving forward in a polished and professional way. We are looking for someone who is proactive, creative, organized, and able to balance multiple priorities in a fast-paced environment.
Job Responsibility:
Coordinate and execute marketing campaigns, promotions, and seasonal initiatives
Assist with email marketing, social media coordination, digital content, and in-spa promotional materials
Help maintain consistent brand standards across all locations and marketing touchpoints
Coordinate with outside marketing partners, vendors, and internal teams
Track marketing calendars, campaign deadlines, and deliverables
Assist with event planning, community partnerships, and local marketing efforts
Help gather and organize marketing performance data and results
Support leadership with special projects, new initiatives, and business priorities
Manage timelines, follow-up, communication, and execution details for assigned projects
Help create presentations, internal communication documents, guides, and administrative materials
Organize information, track next steps, and ensure projects move forward efficiently
Assist with cross-department coordination involving operations, guest experience, hiring, training, and brand initiatives
Provide strong administrative support on key company initiatives
Requirements:
Experience in marketing, project coordination, executive support, or administrative management
Strong organizational and time management skills
Excellent written and verbal communication
Strong attention to detail and follow-through
Ability to manage multiple projects at once with professionalism and urgency
Creative mindset with strong execution skills
Comfortable working independently while also collaborating with leadership and teams
BA Degree + 2 years of experience
Data Analysis required
PPC experience a must
Professional and polished
Resourceful and solutions-oriented
Creative but highly organized
Calm under pressure
Strong sense of ownership and accountability
Able to manage both big-picture strategy and day-to-day details
Nice to have:
Experience in hospitality, wellness, beauty, luxury retail, or service-based businesses is a plus
Hospitality, spa, wellness, beauty, or luxury brand experience is a plus
Proficiency in Microsoft Office, Google Workspace, Canva, and marketing platforms preferred